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Administrative Committee Agenda
Dec 05, 2011
Minutes of the Administrative Committee Meeting of December 5, 2011
The Town of Delavan Administrative Committee held its regular monthly meeting on Monday, December 5, 2011 at 6:00 PM; in the main meeting room at Town Hall, 5621 Town Hall Road, Delavan, WI 53115.
Committee Members
Barb Militello – Chair John Olson- Administrator
Richard Bonsall – Co-Chair Dave Mac Dougall – Citizen Member
DixieBernsteen – Clerk Tobie Watts – Citizen Member
Laura Duchemin - Treasurer
1) Call to order by Barb Militello @ 4:03 PM
2) Roll call by Clerk Bernsteen
Present: Chair Barb Militello, Co-Chair Bonsall, Dave MacDougall, Laura Duchemin, Dixie Bernsteen, Tobie Watts-Green
Excused: John Olson
3) Declaration of quorum present for doing business by Co-Chair Bonsall
4) Approval of Agenda
Co-Chair Bonsall, made a motion to approve the agenda, with a second by Treasurer Duchemin,motion carried.
5) Approval of minutes of the regular Administrative Committee meeting of October 31, 2011.
Co-Chair Bonsall made a motion to dispense with the reading of the minutes from October 31, 2011 and approve as printed with a second byClerk Bernsteen motion carried.
6) Communications
Treasurer Ducheminthe county is no longer folding our tax bills for us, it was up to us to find a supplier to do this process for us. We are going with American Business Technologies (ABT) in Lake Geneva. ABT will fold, insert 2 flyers, supply the envelopes and stuff, stamp and take to the post office for a little over the amount that we have budgeted for the postage. An executive decision was made to go with them.
7) Comments and Suggestions of Citizens present regarding Items on the Agenda
None
8) Old Business:
(a) Discussion/possible recommendation: None
9) New Business:
(a) Discussion/possible recommendation: Operator License
Chair Militellomade a motion to approve the Operator License for Lisa Anderson and Marsha Wallraf with a second by Co-Chair Bonsall, motion carried.
(b) Discussion/possible recommendation: GovPayNet
Chair Militellowas concerned that the fee that was charged to customers would be a problem. Dave MacDougall asked if we had contacted other municipalities for references. Treasurer Duchemin had contacted Town of Linn and they are very happy with the program, not many had used it for taxes. Chair Militello suggested sitting on it to see if there really is a need for this. Clerk Bernsteen suggested starting this with the police department; right now we are being charged a fee for the credit card use. Chair Militello suggested putting a processing fee on the tickets. Ryan Simons suggested looking into if we could legally charge a processing fee.
(c) Discussion/possible recommendation: Impact Fee Procedure
Clerk Bernsteenstated the Administrator did not have this finished.
(d) Discussion/possible recommendation: Treasurers Bond Ordinance
Chair Militellothe current ordinance states the Treasurer has to be bonded and due to the Town Board being ultimately responsible it is a cost savings to not bond the Treasurer. This ordinance will change this to not bond the Treasurer. Clerk Bernsteen made a motion to recommend to the Board to approve the ordinance with a second by Co-Chair Bonsall, motion carried.
(e) Discussion/possible recommendation: Poll Worker List
Clerk Bernsteena recommendation has to come from the Chair to the Board for the next 2 year appointment. There are 4 new members and 2 that had resigned. We did receive lists from the Democratic and Republican parties; some were new but most of them were current poll workers.
(f) Discussion/possible recommendation: Land’s End
Clerk BernsteenLand’s End has a business account, which employees can purchase clothing and other items with the Town of Delavan Logo. There is a $95 setup fee for the logo. This would help promote the Town of Delavan. The setup fee could come out of the Office Supply. It was decided to go ahead with it as long as there was money in the budget.
10)Comments and Suggestions of Citizens Present
None
11)Time and date of next meeting: January 3rd
12)Adjournment
Tobie Watts-Green made a motion to adjourn the meeting with a second by Co-Chair Bonsall,motion carried 5-0.
Meeting adjourned at 4:38 P.M.
Submitted by Clerk Bernsteen
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