Minutes of the Police & Water Safety Committee Meeting of January 4, 2012

The Town of Delavan Police & Water Safety Committee held its regular monthly Meeting on Wednesday January 4, 2012 at 5:00pm. at Town of Delavan Town Hall, 5621 Town Hall Rd., Delavan WI  53115.

Committee Members

Richard Bonsall – Chair                                                             Eric Voss – Police Dept Representative

Kim Jedlicka – Co-Chair                                                            Barb Sullivan – Citizen Member

Phil Smith – Police Chief                                                         Launi Myers – Citizen Member 

1)   The meeting was called to order at 5:00pm by Chair Bonsall

2)   Roll Call: All committee members were present

3)   Bonsall Declared a quorum present for doing business

4)   The minutes of the regular Police & Water Safety meeting of Dec. 5, 2011 were approved on a motion by Smith, seconded by Sullivan.

5)   Communications: Jedlicak advised that she was interested in setting up a system for the collection of unneeded medications. There were questions of costs of the disposal of items collected. Jedlicka advised that Darien had set up such a program. Bonsall asked her to check with Darien for specifics on their setup.

6)   Comments and Suggestions of Citizens present regarding Items on the Agenda

There were no citizens present

7)   Old Business:

(a)  Discussion/possible recommendation police ride along policy

Smith provided the committee with copies of a second draft of a new policy which contained changes agreed to at the previous committee meeting. Smith provided copies of addendums A and B of that policy. Smith advised that he intended to make a change to addendum A to include date of birth information of the ride along. Jedlicka provided Smith with a copy of a policy that she had written. There was much discussion about ride alongs. The committee agreed a small language change on page two, paragraph nine, of the policy submitted by Smith. On a motion by Smith, seconded by Myers, the committee voted four to one to recommend to the Board that the ride along policy submitted by Smith be approved, with Jedlicka being the dissenting vote.

8)   New Business:

(a)  Report from Chief – department and personnel status

Smith advised that a full-time officer had been off for a month, due to an off duty injury, and was expected back on Jan 5^th. Smith handed out summaries for anticipated end of year expenses for the full-time salary budget, part-time salary budget and the general operations expenses. Smith advised that due to accounting practices these amounts may differ from the final accountant’s report. Smith advised that the capital expenditures line may appear to be $19,000.00 over budget, due to the purchase of a replacement squad car for the one destroyed in a crash. Smith advised that the matching income from the insurance settlement would offset that amount in a different part of the budget. Smith advised that a similar accounting practice would take place in the marine officer salary budget, making that line item appear to be over budget. Smith advised that approximately $10,000.00 in night patrol shifts were worked on the lake this past summer through a grant. Smith advised that the $10,000.00 will be shown coming out of the marine salary budget, but the grant reimbursement would show in a different part of the budget.

(b)  Discussion of items or concerns to be put on future agendas  

Smith advised of two items to be placed on future agendas. He advised he was looking in to keeping the police boat in the harbor at Lake Lawn Lodge. Smith advised that he wanted the committee to discuss allowing some part-time officers to exceed 600 hours in a year. Smith advised that doing this would require the officer to be enrolled in the state retirement system, but the department would benefit from this by being able to take advantage of that officer’s availability.

9)   The payment of the monthly bills was approved on a motion by Sullivan, seconded by Jedlicka.

10)Comments and Suggestions of Citizens Present

There were no citizens present.

11)The next meeting of the police and water safety committee was scheduled for Monday, February, 6th, 2012, 5:00pm, at the Delavan Town Hall.

12)The meeting was adjourned at 6:20pm, on a motion by Jedlicka, seconded by Sullivan.

These minutes respectfully submitted by Chief Phillip Smith

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