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Minutes of the Park & Tourism Committee Meeting of August 7, 2010,
The Town of Delavan Park & Tourism Committee held its July monthly
meeting on Thursday, August 7, 2010 in the Lower Level at Town Hall,
5621 Town Hall Road, Delavan, WI 53115.
Committee Members
Herb Sessner – Chair Dan Heath – Citizen Member
Richard Bonsall – Co-Chair Austin Theobald – Citizen Member
Steve Shoff – Park Harbor Master Bill Woellert- Citizen Member
John Olson-Town Administrator (non voting)
1) Call to order by _Herb Sessner @ 6:20 PM (Herb was late)
2) Roll call by Herb Sessner
Present: All present except Dan Heath who will arrive late, and Bill
Woellert and John Olson who were excused.
3) Declaration of quorum present for doing business by Herb Sessner
4) Approval of minutes of the early Park and Tourism Committee meeting
of July 30,, 2010. Richard Bonsall made a motion to dispense with the
reading of the minutes from the July 30th , 2010 meeting and approve
as printed with a second by Bill Woellert; motion carried.
5) Communications:
(a) Donna, from the D/D Rotary, presented the Town a check in the
amount
of $1,383.00 as our portion of their profits from the July 4th
program.
She thanked us, for the D/D Rotary, for being able to
vender the food and
refreshments, the raffle and Bingo and they would like to
host the program
for 2011. She also discussed the plan to present Bingo at
other functions
but would need some assistance from the park personnel. By
law, Bingo is a
non paid function for the persons providing the
assistance. They require 8
persons to perform the Bingo operation. We will keep in
touch with her and
we thank her and the D/D Rotary personal that perform the
functions.
(6) Comments and Suggestions of Citizens present regarding Items on
the Agenda. None
(7) Old Business:
(a) Discussion/possible action: Update on the July 4th Celebration
Update on the July 4th program by Herb Sessner. The entire program
went fine; attendance was about the same as 2009, except for the Bingo
which had about 200 persons in attendance. Received thanks from
citizens and some complaints on the short time of the fire works.
(b) Discussion/possible action: 2010 budget update
We will work on the budget some time during the 3 week of August.
(c) Discussion/possible action: Suggestions on the 2011 budget
Covered the cancellation by the End Zone on the food vender program
and decided not to collect any electric $ as we do not feel they used
hardly any electricity.
(d) Discussion/possible action: Park update on discounts for non
profit
organizations
Herb discussed the situation regarding the rental charges in the park
and the decision was approved not to offer any additional discounts on
rentals to any non profit organizations.
(a) Discussion/possible recommendation: Little League program
As the Little League income and expenses and the donation to the East
Delavan is charged to the Park and Tourism budgets Herb Sessner will
contact the manager of these programs and have them attend our next
meeting to discuss their programs and present their operational
programs, expenses, their operational income etc so the Park
and Tourism Committee is aware of their operations.
(b) Discussion/possible recommendation: Cemetery
8) New Business
(a) Discussion/possible action: Halloween Party
Herb Sessner will contact Pat Morelli and Kay Franzen regarding the
Halloween party in October.
(b) Discussion/possible action: Park Manager contract renewal
The Park Managers 2011 contract was changed to reflect the year 2011
and the commission rate was changed to 38 % and is negotiable for
2011. The Town is going for only 1 year contracts at this time.
(c) Discussion/possible action: High Maintenance costs
(d) Discussion/possible action: Singing concerts during the July 4h
celebration and other
Park functions by the Country Gentlemen and others
Herb will look into possible musical events for the rest of this year
and for next year.
(e) Discussion/possible action: Boon program for the lake
9) Park Harbor Master Report for July, 2010
We discussed the Harbor Masters Report.
(a) We covered the goose hunting in the park and would
like to cancel the
hunt as not enough hunters and they only get 1 or 2
gooses.
This will be brought up at the COW meeting in
September by Herb
Sessner.
(b) We covered the Goose program carried on by the
USDA. The
Wis. State Laboratory of Hygiene made their normal
water testing on
06/21/2010 at 12:00 and the ECOLI Colilert MPB QT
was 730.0 and
on 07/26/2010 at 11:40 it was only 14.0 . That’s
only a few weeks
after the Goose control program was completed.
(c) Steve will look into the Barge situation on the
lake and docking up
to the fishing pier by Barges and make up the
necessary rules and
post signs if necessary.
(d) We will have to paint both bathrooms this fall.
(e) Our boat launch income is down $2,619 YTD compared
to last year
but July was up in 2010 vs. 2009. Weather improved.
But out building
rental income is up by almost $4,600 over last
year.
(e) The National Ice Fishing tournament for 2011 has
been cancelled
as the sponsors cannot raise enough $$. We will
look at our budget
and consider using the $$ for the American Heritage
Days and the
4th of July fireworks. (we have to increase the
fire works).
(f) We have received a proposal on the changing of our
inefficient and
terrible and costly lighting in the park building,
and it was give to
Herb Sessner for more investigation. A new system
should pay for
itself over a few years. Herb Sessner checked with
another person
and they did not have enough fixtures of like kind
to give us a deal
on them. Rich Bonsall is checking with other
contractors for bids and
Herb is checking upon the savings over the years.
(g) At the next meeting we will discuss other fund
raisers for 2010 and
2011. The biggest problem we have is we have to
provide the facility
for storage of the other departments equipment and
its too hard to
move “stuff” around to host profit making events.
Herb will check with
the Board on this in September. Suggestions are:
Bingo nights with snacks etc.
A real Pig Roast.
Pancake Day at the Park with things to do.
Rafels of all kinds
Corn Roasts
Kids Carnival with rides.
(h) The Clean Boats/Water program went along smoothly.
(i) Beach usage is really down—too many weeds on shore.
Its cleaned
every day, but does not do much good; got to look
into the future.
(j) Steve passed out the Summer 2010 Community Park
Newsletter.
(k) 27 booths have been sold, so far, for the Craft
Show
(l) Discussion regarding having a company rent out Kayak/Canoe
boats
as the do in Fontana. Could be a $$ maker for us.
We will look into it.
10) Comments and Suggestions of Citizens Present:
11) The monthly bills were not approved. Will be approved during the
week.
12) A budget meeting will be held during the 3rd week in August and
the next normal
meeting will be held on September 2, 2010 at 6:00PM at the Town
Hall.
13) Adjournment: A made a motion to adjourn the meeting and seconded
and approved.
Meeting adjourned at 7:35 PM.
Submitted by: Herb Sessner, August 12, 2010,