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November 11, 2008 Annual Budget Meeting
OFFICIAL NOTICE OF PUBLIC BUDGET HEARING Notice is hereby given that on Tuesday, November 11, 2008 at 7:00 p.m. in the Community Center at Community Park, State Road 50 and South Shore Drive, Town of Delavan, WI, a PUBLIC HEARING on the PROPOSED 2009 BUDGET of the Town of Delavan, Walworth County, will be held. The proposed budget in detail is available for inspection at the town clerk’s office between 8:30 a.m. and 4:30 p.m. Monday through Friday. Attached is a summary of the proposed 2009 Budget REVENUES 2007 BUDGET 2007 ACTUAL 2008 BUDGET ACTUAL TO 09/30/08 2008 ACTUAL PROJECTED 2009 BUDGET PROPOSED % CHANGE Taxes: General Property 2,312,100 2,311,158 2,226,100 867,283 2,226,100 2,270,622 2.0% Other Tax 25,000 25,801 25,500 2,977 25,500 28,500 Intergovernmental 354,777 362,139 353,824 239,352 353,824 391,913 Licenses & Permits 116,930 139,068 119,380 62,602 119,380 74,600 Fines/Forfeitures/Penalties 120,000 104,006 120,000 87,632 120,000 120,000 Public Charges for Services 414,150 397,899 379,650 397,337 379,650 396,550 Miscellaneous Revenue 86,000 161,708 137,000 128,990 137,000 147,500 Other Financing Sources: Room Tax 70,000 82,495 70,000 41,290 70,000 63,000 ________ ________ ________ ________ _______ ________ TOTAL REVENUES 3,498,957 3,584,274 3,431,454 1,827,463 3,431,454 3,492,685 EXPENDITURES General Government 727,545 454,075 613,867 441,995 613,867 640,064 Public Safety 1,418,584 1,400,295 1,567,730 1,262,230 1,567,730 1,599,041 Public Works 746,592 718,142 766,515 599,529 1,066,515 819,096 Lake Maintenance 1,200 11,709 15,100 150,786 15,100 16,600 Culture/Recreation/Education 110,550 113,532 143,600 140,221 143,600 113,800 Conservation & Development 183,500 117,299 142,200 122,492 142,200 72,200 Debt Service 358,177 358,194 419,507 314,881 419,507 448,958 Other Financing Uses: Tourism/Historical/Cemetery 22,000 20,214 24,000 18,888 24,000 32,750 Contingency Fund 55,000 10,818 55,000 3,800 55,000 30,000 Equipment Replacement 55,000 6,000 100,000 0 100,000 50,000 ________ ________ ________ ________ ________ ________ TOTAL EXPENDITURES 3,678,148 3,210,278 3,847,519 3,054,822 4,147,519 3,822,509 -0.7% EXCESS OF REVENUES OVER/(UNDER) EXPENDITURES (179,191) 373,996 (416,065) (716,065) (329,824) CASH BALANCE JAN. 1 (EXCLUDING ADVANCE TAX ROLL COLLECTIONS): Reserved/Equipment 50,093 50,093 150,093 Reserved/Wetlands Capital Projects Fund 646,162 354,926 256,376 Reserved/EMS Grant 16,452 11,942 11,942 Reserved/Dam Maintenance 49,300 49,300 49,300 Reserved/Parks Dedication Fees 20,760 4,858 4,858 ________ ________ ________ CASH BALANCE DEC. 31 (EXCLUDING ADVANCE TAX ROLL COLLECTIONS): 782,767 471,119 472,569 Reserved/Equipment 50,093 150,093 200,093 Reserved/Wetlands Capital Projects Fund 354,926 256,376 256,376 Reserved/EMS Grant 11,942 11,942 11,942 Reserved/Dam Maintenance 49,300 49,300 49,300 Reserved Parks/Dedication Fees 4,858 4,858 4,858 ________ ________ ________ 471,119 472,569 522,569 ************************************************************************************************************************************************************************************************************** Property Taxes Levied for Town 2,311,158 2,226,100 2,270,622 2.0% Total 2009 AnticipatedExpenditures*********************************************************************************************************************** 3,822,509 Less: Total 2009 Anticipated Non-Property Tax Revenue**************************************************************************************************** (1,222,063) Less: Estimated Excess Cash Balance applied to Reduce Levy: Unreserved/Undesignated********************************************************* (329,824) AMOUNT REQUIRED FOR TOWN OF DELAVAN TAX LEVY******************************************************************************************** 2,270,622 The Town of Delavan has outstanding General Obligations as of 12/31/2009*************************************************************************************** 1,890,000 Prepared by: Attest: John Olson - Administrator Pat Morelli - Treasurer NOTICE OF SPECIAL MEETING OF THE ELECTORS OF THE TOWN OF DELAVAN, WALWORTH COUNTY Notice is hereby given that on Tuesday, November 11, 2008 immediately following completion of the Public Hearing on the proposed 2009 Budget, which begins at 7:00 p.m. at the Community Park Building, a Special Town meeting of the electors called pursuant to Section 60.12 (1) (a) of Wisconsin Statutes by the Town Board for the following purposes will be held. a) To approve the total 2009 highway expenditures pursuant to Section 82.03 (2) of Wisconsin Statutes b) To adopt the 2008 town tax levy to be paid in 2009 pursuant to Section 60.10 (1) (a) of Wisconsin Statutes c) To change the Treasurers’ position from elected to appointed/hired d) To change the Clerks’ position from elected to appointed/hired OFFICIAL NOTICE The Town of Delavan Town Board will hold a Special Town Board meeting immediately following the Special Town Meeting on Tuesday, November 11, 2008, in the Community Center at Community Park, State Road 50 and South Shore Drive, Town of Delavan, WI. AGENDA 1) Call to Order 2) Pledge of Allegiance 3) Roll Call 4) Declaration of a quorum present for doing business 5) Communications 6) Comments and Suggestions of citizens present 7) Approval of Minutes: a) Minutes of the Public Hearing Proposed 2008 Budget December 5, 2007 b) Minutes of the Special Town Meeting of the Electors December 5, 2007 8) OLD BUSINESS: None 9) NEW BUSINESS a) Discussion/possible action on any changes being made in the 2009 proposed budget b) Discussion/possible action on adoption of the 2009 proposed budget 10) ADJOURNMENT Dixie Bernsteen, Town Clerk October 27, 2008 A quorum of the Town Board may be present Legally posted at the following businesses: Town Hall, Brown’s Market, Walworth State Bank Courtesy postings at the following businesses: Maxi One, Mobile Mart, and Piggly Wiggly Copies: Committee Members, Town Board, Delavan Enterprise, Janesville Gazette, and The Week. Any person who has a qualifying disability as defined by the American with Disabilities act that requires the meeting or the materials at the meeting to be in an accessible location or format must contact the Town of Delavan, 5621 Town Hall Road, Delavan Wisconsin at least twenty –four hours prior to the commencement of the meeting so that necessary arrangements can be made to accommodate the request. The Town of Delavan is an Equal Opportunity Employer