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December 19, 2006 Town Board Minutes
MINUTES OF TOWN BOARD MEETING OF
December 19, 2006
The regular monthly meeting of the Town of Delavan Town Board was
held at Town Hall after due notice had been posted.
Chair Pelletier called the meeting to order at 7:00 p.m.
Clerk Endisch called the roll.
PRESENT: ALSO PRESENT:
Chair, John Pelletier Treasurer, Shari Wisniewski
Supervisor, Larry Malsch Clerk, Colleen Endisch
Supervisor, Dolores Nowak Police Chief, Andrew Mayer
Supervisor, Wayne Polzin Fire Chief, Gerald Edwards
Supervisor, Bill Endisch Deputy Clerk, Jan Armonda
Press: Fred Noer
Audience: Approximately 12 people
Chair Pelletier declared a quorum present for doing business.
Communications:
None
Comments and suggestions of citizens present:
None
Approval of Minutes:
Minutes of Town Board Meeting of November 21, 2006
Minutes of Special Town Board Meeting of December 4, 2006
Minutes of Town Board Work Meeting of December 13, 2006
Supervisor Malsch made a motion to dispense with the readings and
approve the minutes for the Town Board Meeting of November 21, 2006,
Special Town Board Meeting of December 4, 2006 and the Town Board Work
Meeting of December 13, 2006 with a second from Chair Pelletier and
the motion carried unanimously, with Wayne Polzin abstaining November
21, 2006, not present.
Clerk Endisch will edit the minutes for the changes as directed by
Supervisor Nowak.
Town Board Reports
All committee and Town Reports are on file in the Town Hall Office.
Treasurer’s Monthly Report
Treasurer Wisniewski said she has started to collect real estate
taxes and pointed out the balances in the various accounts.
Chair Pelletier made a motion to accept the Treasurer’s report as
written and place it on file in Town Hall with a second from
Supervisor Nowak and the motion carried unanimously.
Finance Committee Recommendation Regarding Payment of Monthly Bills
Chair Pelletier made a motion to pay bills starting with 47649 thru
47774 with a second from Supervisor Polzin and the motion carried
unanimously.
Committee Reports
Chair Pelletier reported that all committee reports are embodied in
the minutes of the individual committees which are on file with the
Town Clerk
Old Business: None
New Business:
a.Discussion/possible action on approval for a contribution for East
Delavan Cemetery Association.
Chair Pelletier stated a presentation from the officers for the East
Delavan Cemetery Association was given. Pelletier said the cemetery
has a lot of historical significance for the Town and he understands
their financial plight, that they are not solvent. Pelletier added
the Association approached both the Town of Delavan and Williams Bay
about the $ 7,500 short fall for 2007 and if the cemetery goes into
receivership the town would be responsible to take over completely.
Chair Pelletier made a motion to authorize a payment of $ 3,750 to
the East Delavan Cemetery Association, monies from contingency, for
2007 with a second from Supervisor Malsch.
Chair Pelletier remarked this cemetery is important to our heritage;
we need to work with them to get the cemetery more visibility.
The motion carried unanimously.
b.Discussion/possible action to approve an amount not to exceed $
1,000 for advertisement for Town Administrator.
Chair Pelletier said a listing of the website and periodicals the
administrator position has been advertised in has been provided. This
was discussed at an earlier meeting but no funds were approved to pay
for the advertising.
Chair Pelletier made a motion to authorize an amount not to exceed $
1,000 for advertisement for the Town Administrator position with a
second from Supervisor Endisch and the motion carried unanimously.
c.Discussion/possible action on recommendation of the Administrative
Committee to approve the Job Description for a Town Administrator.
Supervisor Nowak made a motion to approve the job description for a
Town Administrator.
Chair Pelletier thank Ms. Nowak, the committee and all others
involved in this.
Supervisor Malsch seconded the motion and the motion carried
unanimously.
d.Discussion/possible action on recommendation of the Administrative
Committee to adopt Ordinance # 281 to revise Municipal Code Section
1.06 Administrative Coordinator.
Supervisor Nowak made a motion to dispense with the 1st reading of
Ordinance # 281 and move on the 2nd reading with a second from Chair
Pelletier and the motion carried unanimously. Supervisor Nowak made a
motion to dispense with the 2nd reading and adopt Ordinance # 281, at
the recommendation of the Administrative Committee, to repeal and
recreate the Municipal Code, Section 1.06 Administrative Coordinator.
e.Discussion/possible action to approve price increase for State
Seals for new home building permits.
Chair Pelletier said he has an opportunity to raise some prices. He
explained the cost of the seals was raised by the State and
Independent Inspections brought it to the Town’s attention. He would
recommend raising the price, which is just for new construction; the
uniform building permit seal. The new price would be $ 29 for the
Seal and $ 5 handling fee for a total of $ 34.00
Chair Pelletier made a motion to raise the state document seals to $
34.00 with a second from Supervisor Nowak.
Chair Pelletier said the town currently process around 25 a year.
The motion carried unanimously.
f.Discussion/possible action on recommendation of the Park Committee
to waive the fee for a direct sellers permit for the Fishing and Boat
Show.
Supervisor Endisch explained that the fishing and boating show is
more of an exhibition than a sale. He said all the Town’s local
businesses will be exhibiting their boats; wave runners and there
would also be fishing guides there. Endisch said most wouldn’t be
selling; except the food vendor who already has a Direct Seller’s
Permit.
Supervisor Endisch made a motion to waive the fee for a direct
sellers permit for the vendors for the Fishing and Boat Show with a
second by Supervisor Nowak and the motion carried unanimously.
g.Discussion/possible action on recommendation of the Plan Commission
to approve a final condo plat for Chateau Condominiums/ VB
Partnership, LLC – FD2700003 and FD2700002B; 2005 S. Shore Dr.
Chair Pelletier said this condo plat is for the old Mitchell
property; this was approved over two years ago conceptually to split
into two housing units. The Plan Commission has approved this, has
been filed with the County and the engineer has signed off. No
dwellings will be allowed on the south side of S. Shore Dr. Mr.
Coletti, representing VB Partnerships explained the setup requirement;
the clarification of the deed restriction to no dwellings on the back
portion of the lot. Supervisor Nowak asked is any other type of
building could be built and Mr. Coletti responded 1200 accessory
structures could be built but with no kitchen or living quarters. The
developer is tearing down one dwelling and building two dwellings in
its place. Supervisor Nowak asked how many families will be in these
dwellings Mr. Coletti responded two. Mr. Coletti added demolition of
the old structure has begun.
Chair Pelletier made a motion based on recommendation of the Plan
Commission to approve the final condo plat for Chateau Condominiums/VB
Partnerships with a second from Supervisor Malsch and the motion
carried unanimously.
h.Discussion/possible action on recommendation of the Plan Commission
to approve the preliminary plat for Centerville Development/Tullymore
Glen property – FDCC00010, FD270028 and FD2700031.
Chair Pelletier said the Plan Commission is recommending this
preliminary plat for Centerville Development/Tullymore Glen.
Pelletier introduced Mr. Green, representing Centerville. Mr. Greene
showed a map, outlining the 233 units which he said is the same plan
as the conceptual plan approved a while back. Mr. Green said the
zoning has already been approved by the county. Supervisor Polzin
asked about the road that dead-ends, would that be a cul-de-sac. Mr.
Green said no. Fire Chief, Gerald Edwards said the road needs to 50
feet wide, after the road goes through it could be narrowed. Edwards
added the 50 feet requirement is a federal requirement. Supervisor
Malsch asked Mr. Green to explain the phases of the project to the
board. Mr. Green explained what the five phases are. Supervisor
Endisch asked about a time frame. Mr. Green responded there are 50
lots per phase; this will all be market driven. Chair Pelletier said
the next step is the developer’s agreement, in which the town will
rely heavily on the Town Engineering. Chair Pelletier said Carolyn
Esswein from PDI has looked at the plan and made some recommendation
regarding the landscaping in the park areas.
Chair Pelletier made a motion on recommendation of the Plan
Commission to approve the preliminary plat for Centerville
Development/Tullymore Glen, Tax Key FD2700003 and FD27000
Supervisor Polzin asked if they would be selling in later phases
before the 1st phase is sold out and Mr. Green responded no. He added
the way the final plats are approved would prevent that.
The motion carried unanimously.
i.Discussion/possible action to approve the position for Deputy Chief
for the Police Dept.
Supervisor Malsch reported the Police and Water Safety committee
recommending this position be brought to the board for approval. This
position will not cost the town any additional funds, the position
would replace the chief in his absence; items like payroll, etc. The
position would vacate when the chief retires.
Supervisor Malsch made a motion to approve the position for Deputy
Chief for the Police Dept. with a second from Supervisor Polzin.
Chair Pelletier said the person appointed would get a pay increase
which is already covered in the budget. Supervisor Malsch said the
process for selecting the person for the position would be the
employees would apply for and give to the Police & Fire Commission who
would make a recommendation to Chief Mayer. Chief Mayer would take
their recommendation into consideration and would make the
appointment. Attorney Wassel asked if this position would remain in
the union and Chief Mayer responded yes. Mayer added this position
could not be written as an exempt position. Chair Pelletier said he
met with Chief Mayer and this is the prudent thing to do, all of his
questions were addressed.
The motion carried unanimously.
j.Discussion/possible action to approve committee appointments for
the Ad Hoc Committee for Incorporation.
Chair Pelletier said this item was discussed at the work meeting.
Pelletier asked citizens that are interested in town affairs; the
members he selected live throughout the town. The proposed members
are: Don Deischel, Dick Hummel, Attorney Lowell Sweet, John Gjerde
and Kevin MacKinnon, who will act as an advisor.
Chair Pelletier made a motion to appoint the following members for
the Incorporation Ad Hoc Committee: John Pelletier as Chair, Don
Deischel, Dick Hummel, Attorney Lowell Sweet, John Gjerde as committee
members and Kevin MacKinnon as an advisor. Supervisor Endisch
seconded the motion and the motion carried unanimously.
Chair Pelletier commented he would like to thank all the members for
their willingness to do this.
k.Discussion/possible action on recommendation of the Town clerk to
approve the Chief Inspector and Election Inspectors for a one year
term January 2007 through December 2007.
Chair Pelletier made a motion based on the recommendation of the Town
Clerk to appoint Maria Odling as Chief Inspector, Betty Grant, Jack
Spencer, Carol Spencer, Elvera Dahl, Lois Cutts, Angie Salemi, Ron
Salemi, Jean Karsten, Delores Keithly, Lois DeVries, Linda Sandstrom,
Sue Burg, Nancy Geidel as Regular Inspectors and Jane Olinger, Zoe
Siperly, Arlene Anderson, Joanne Polzin and Joann Jones as Alternate
Inspectors for a one year term January 2007 through December 2007.
Supervisor Malsch seconded the motion and the motion carried
unanimously.
l.Discussion/possible action to approve funds for Employee gift
cards.
Chair Pelletier said the town has a practice of giving a token of
appreciation for work done during the year to twenty-seven employees.
In the past we gave gift certificates for restaurants in the town and
have decided to give $ 25 gasoline cards this year.
Chair Pelletier made a motion to approve $ 675 for Employee Gift
Cards with a second from Supervisor Nowak and the motion carried
unanimously.
m.Discussion/possible action to approve the reprint of Town of
Delavan calendars.
Supervisor Endisch said the cost to reprint was $ 875 for 250, which
wouldn’t be delivered until after the first of the year. Due to the
cost and timing he would recommend not to reprint.
Supervisor Endisch made a motion not to reprint the Town of Delavan
calendars with a second from Supervisor Nowak and the motion carried
unanimously.
Adjournment:
Supervisor Polzin made a motion to adjourn the meeting with a second
from Supervisor Malsch and the motion carried unanimously.
Chair Pelletier adjourned the meeting at 7:40 p.m.
ATTEST: APPROVED:
________________________________ ___________________________________
Colleen Endisch, Town Clerk John Pelletier, Town
Chair