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MINUTES OF TOWN BOARD MEETING OF January 15, 2008 The regular monthly meeting of the Town of Delavan Town Board was held at Town Hall after due notice had been posted. Pledge of Allegiance Chair Polzin called the meeting to order at 7:00 p.m. Chair Polzin stated to let the record show that all board members were present. PRESENT; ALSO PRESENT; Chair, Wayne Polzin Treasurer, Patricia Morelli Supervisor, Kay Franzen Clerk, Dixie Bernsteen Supervisor, Jim Wolfgram Police Chief, Phil Smith Supervisor, Frank Jones Fire Chief, Gerald Edwards Supervisor, Herb Sessner PW Foreman, Mike Petkoff- Excused Mechanic, Tom Thiele Administrator, John Olson Press: Mike Hoey Audience: Approximately _30_ people Communications: a. Swearing in of New Chief of Police Phil Smith. Chief gave a thank you speech for all the help he has gotten during this transition. b. Received email from County Land Division concerning Belvidere Park rezone request, they are asking for clarification. After talking with them, Supervisor Jones came to the conclusion that it should be brought back to the plan commission for reconsideration. Comments and suggestions of citizens present: a. Siren’s that should have gone off for the storm the Sheriff’s department apologized assured us personally that the problem is corrected. Two buttons need to be pressed in order for sirens to sound off. It was suggested that each community notify sheriffs department that alarms sounded. b. Received anonymous call from a citizen that the city of Elkhorn was dumping sewage into ponds. DNR is looking into it. Will let the public know first as the DNR notifies us what is going on. c. Bill Shimmer is the town looking into legal action against city of Elkhorn? The board is unable to answer that right now. d. Supervisor Sessner suggested bringing it up at the next Tri-Cities meeting. e. Thank you Don Holst for holding a meeting here today that was very successful. This meeting was a Time schedule for getting work done on Lake Project. f. Hwy 50 project will be held on February 5 at 4PM at high school. This is a good opportunity to collect information about the project; the board encourages citizens to attend and give their opinion. Approval of Minutes: a. Minutes of the Public Hearing Proposed 2007 Budget December 5, 2007 b. Minutes of the Special Town Meeting of the Electors December 5, 2007 c. Minutes of Special Town Meeting December 5, 2007 d. Minutes of Closed Session December 6, 2007 e. Minutes of Town Board Meeting December 18, 2007 f. Minutes of Closed Session December 20, 2007 g. Minutes of Work Meeting January 9, 2008 Supervisor Jones made a motion to approve all minutes Supervisor Franzen second, discussion: December 18, bottom of first page section B should be “P” not “B”. Supervisor Sessner page 2 check numbers are not correct should be 49478-49579. Supervisor Franzen under “G” add John Olson helping with paper work for grant to be added in. Minutes approved unanimously with corrections. Town Board Reports: All committee and Town reports are on file in the Town Hall Office. a. Treasurer’s Monthly Report Due to tax season unable to give report. b. Finance Committee recommendation regarding payment of monthly bills check numbers 49580 to 49717. Supervisor Sessner made a motion to approve checks printed with a second by Supervisor Franzen. Supervisor Wolfgram noticed 2 checks for the month of December for Mechanic for $30; it is probably his phone bill. Supervisor Jones there are 49 checks to Leisch all different accounts mound Rd, Brown’s, and the Inlet. Supervisor Wolfgram stated the checks were the different categories’ of what it is for; motion approved unanimously. c. Committee Reports on File Old Business: None New Business: a. Discussion/possible action on recommendation of the Plan Commission to the board to approve the variance Robert Freeman’s property at 4215 Robins Rd Tax Key # FSU 00008 is requesting a variance of shoreline set back from 75 feet to 71 feet, for a 3 season room and second story deck construction. Two variances Supervisor Jones made a motion to approve two variances for Robert and Joan Freeman of 4215 Robins Rd Tax Key # FSU 00008 variance. Variance one pertaining to the three season room addition from 75 to 71 ft set back. Variance two for the deck under the three season room requiring 75 shoreline set back to 70 ft set back, motion was second by Supervisor Sessner 4-1. Supervisor Wolfgram opposed motion carried. b. Discussion/possible action on recommendation of the Administrative Committee to the board, to create billing practices and procedures of the Town Attorney. Who the town should or should not pay for the calls he is accepting at his office and what procedures should be followed by members of the board when they are in the need to get legal advice in reference to Resolution #1-2008. Chair Polzin read Resolution #1-2008 and made a motion to approve Resolution #1-2008 second by Supervisor Jones. Supervisor Wolfgram asked if Steve was going to be notified and he must tell person he has to charge or is unable to answer question. Motion carried unanimously. c. Discussion/possible action on recommendation of Administrator Olson to change the times of the monthly Work and Board meetings to 6:00PM instead of the usual 7:00PM, Resolution # 2-2008 Chair Polzin made a motion to adopt resolution 2-2008, and then read the resolution. A second by Supervisor Wolfgram motion carried unanimously. d. Discussion/possible action of the Town Board to establish policies for poll workers Resolution # 3-2008. Chair Polzin read Resolution #3-2008 and then made a motion to adopt with a second by Supervisor Jones. Clerk Bernsteen had concerns about this resolution, if we run short of poll workers not to say that we are it limits her to whom I can and cannot use if it is a husband and wife team. Chair Polzin asking to have this passed on a trial basis. Clerk Bernsteen’s suggestion would be to try it first, see if it works out if it does not work then we can go back to the drawing board and find out what will work. Motion was carried unanimously. e. Discussion/possible action to schedule a future Closed Session meeting to consider Mayer contract settlement issues. Chair Polzin felt it was up to the Police and Fire Commission if Mayer and his attorney are interested in changing any part of his dismissal as the Town Police Chief. As a Town Board their job is to carry out any and all decision’s made by the Police and Fire Commission Chair Polzin made a motion to not take any action on the letter to town board, but send it to the town attorney and pass it back to the Police and Fire Commission to make a decision with no discussion, with a second by Supervisor Jones. Supervisor Wolfgram asked will Police and Fire Commission have town attorney to ask questions? Chair Polzin stated that that was up to them. Supervisor Jones stated he would agree that the action that they have taken and the interpretation and so forth are there prerogative, but when it comes to financial settlement that is a prerogative of the board. Roll call vote was unanimous by a raise of hands. Adjournment Chair Polzin made a motion to adjourn with a second by Supervisor Sessner, motion carried unanimously. Chair Polzin adjourned the meeting at 7:55 p.m. Prepared and submitted by: ______________________________________ Dixie Bernsteen, Town Clerk