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November 20, 2007 Town Board Minutes
MINUTES OF TOWN BOARD MEETING OF November 20, 2007 The regular monthly meeting of the Town of Delavan Town Board was held at Town Hall after due notice had been posted. Clerk Bernsteen called the meeting to order at 7:00 p.m. Pledge of Allegiance Nomination for acting Chairperson, Supervisor Sessner nominated Supervisor Wolfgram with a second from Frank Jones; unanimously approved. Clerk Dixie Bernsteen called the roll. PRESENT; ALSO PRESENT; Chair, Wayne Polzin -Excused Treasurer, Patricia Morelli Supervisor, Kay Franzen Clerk, Dixie Bernsteen Supervisor, Jim Wolfgram Police Chief, Phil Smith Supervisor, Frank Jones Fire Chief, Gerald Edwards Supervisor, Herb Sessner PW Foreman, Mike Petkoff- Excused Mechanic, Tom Thiele Administrator, John Olson Town Attorney, Steve Wassel Press: Mike Hoey Audience: Approximately _30_ people Acting Chairman Wolfgram declared a quorum present for doing business. Communications: None Comments and suggestions of citizens present: Mary Knipper 2320 Lake Shore Dr. supports Baxter Woodman and supports to bring them on to complete lake project. Budget hearing, Delavan Inlet project to proceed, Town has supported and financed since 2004. Important to go into 2008 goal to complete project consider funding fully for 2008 and future maintenance of the lake. Item 10C Browns Channel please discuss what figures have changed since the August 4th hearing. Marvin Herman 1705 sunset Lane, item 10A, when the $1.00 per hour increase include in discussion what other towns are paying more. Item 10C please present brief outline of resolution. Dan Lemanski 2511 Rockford Colony Dr commends the board for choosing Baxter Woodman. Dan advises the board to include Inlet agenda to have finished this next year. John Pelletier 3268 South Shore Dr, item 10B on the inlet project. Has been supporter of the Inlet Project, and there has always been a presumption that dredging the inlet was going to be good for Delavan Lake. Dr Robertson said may not be sure Inlet should be dredged. Before spending taxpayer’s money, be sure of the science, does it make sense to do. If decide to do, money should be borrowed instead of being paid out of surplus. Urges the board to understand what it is doing before spending the money, and do not assume it is a good idea because the Lake Committee says so. Is concerned their may be a conflict of interest with Baxter and Woodman advising the town on the inlet dredging and being the engineer that will design and manage the project if it goes forward. Added per request of John. Supervisor Wolfgram stated that Baxter Woodman will discuss later this evening Mike McCarthy 2908 Mabie Street was taken back by Dr Robertson’s response and is a director of the DLIA. Mr. Lemanski is correct that we called Dr. Robertson and he did qualify that statement and changed wording of that some what. Dr. Robertson stated it would not be a bad idea; I would encourage letting Baxter Woodman come. Approval of Minutes: a.Town Board Minutes of October 16, 2007 Supervisor Jones made a motion to dispense with the reading of the minutes and approve the minutes for the Town Board Meeting October 16, 2007, second by Supervisor Franzen. Motion carried unanimously. b.Work Meeting Minutes of October 10, 2007 Supervisor Jones made a motion to dispense with the reading of the minutes and approve the minutes for the Town Board Meeting October 10, 2007, second by Supervisor Wolfgram. Motion carried unanimously. c.Work Meeting Minutes of November 14, 2007 Supervisor Jones made a motion to dispense with the reading of the minutes and approve the minutes for the Town Board Meeting November 14, 2007, second by Supervisor Wolfgram. Motion carried unanimously. Town Board Reports: All committee and Town Reports are on file in the Town Hall Office. Treasurer’s Monthly Report: Treasurer Morelli gave the Treasurer’s report all general purpose account is 1,884,690.17; Lake Project pending audit expenditures is $626,107.50. Chair Supervisor Wolfgram made a motion to accept the Treasurer’s report as written and place it on file in Town Hall with a second from Supervisor Jones, the motion carried unanimously. Finance Committee Recommendation Regarding Payment of Monthly Bills: Supervisor Sessner made a motion to pay bills starting with check number 49284 thru check number 49477with a second from Supervisor Franzen, the motion carried unanimously. Old Business: NONE New Business: a.Discussion/possible action on recommendation of the Fire and Rescue Committee to the board to approve a $1.00 per hour increase to personnel for wage increase. Supervisor Wolfgram stated the members have not received in increase in 5 years. No research was done before this decision in answer to Mr. Herman’s question earlier. Current funds are available in the budget for 2008. Supervisor Wolfgram made a motion to give the fire and rescue hourly employee’s a $1.00 increase, second Supervisor Sessner, motion carried unanimously. b.Discussion/possible action on recommendation of the Lake Committee to the board to have Baxter Woodman get things going for the Inlet Project at a cost of approximately $20,000 (proposal on file). Mark Kolczaski and Steve Zehner of Baxter Woodman gave a short presentation on where they are with the project. Carries more than 60% of flowage into Lake Delavan. Mound Road supposed to be a functioning settling basin. Water comes in from farm land and other areas; sediment has occurred and gone from 5 foot water depth to a 1 -2 foot water depth. Supervisor Sessner asked if there are any other recommended engineers with professional experience other than Dr. Robertson. Dr. Robertson is truly the expert and there is a lot of information out their, that would have to be reviewed by another professional. Attorney Wassel stated we need to try to pin down Dr. Robertson yes or no is this simply going to service the water ways or is their going to be a benefit to the lake as a whole. What information do you need to get that answer? Steve Zehner stated, that will be first step once Baxter Woodman has been hired. Supervisor Sessner made a motion to get the project going at the $20,000 second by Supervisor Wolfgram, motion carried unanimously. c.Discussion/possible action on recommendation of Attorney Wassel to the board to approve the final Resolution for dredging Brown’s Channel. Attorney Wassel prepared and submitted a proposed final resolution matter tabled to be evaluated, go forward and have Town adopt the final resolution. Mr. Olson suggested giving the timing of the tax bills, rather than say citizens need to pay this by January 31, 2008, Mr. Olson suggested we hold this over until the December meeting. Supervisor Wolfgram made a motion to table Final Resolution with a second by Supervisor Jones. Supervisor Sessner suggested to possibly delay for 1-2 months, communication is not the best. Citizens are not sure what will happen. Supervisor Jones stated there is confusion with people involved what they were told they were going to get and what they actually got and what thought to best. Baxter woodman did survey to see what was done was and found the project was done properly. Motion carried unanimously. d.Discussion possible action on recommendation of the Public Works Committee recommends to the board to move ahead with the proposal from Baxter Woodman Engineering for cost preparations for salt shed and storage building. Mark Kolczaski gave a presentation of salt and cold storage shed. Supervisor Jones made a motion to retain Baxter Woodman to prepare design and bidding not to exceed $21,000 for the salt storage building, Supervisor Wolfgram second, the motion carried unanimously. e.Discussion/possible action on recommendation of Administrator Olson recommends the board approve either Town Hall Software program or QuickBooks for the new software to be used beginning January 2, 2008. Administrator Olson will choose between Town Software and Quick-Books not to exceed the 3000 amount, training is separate on site $240 for 3 hours with additional support for $370 a year. Supervisor Wolfgram made a motion accept Administrators recommendation to purchase new software not to exceed 3000 plus training and yearly support ($610); motion was second by Supervisor Sessner and carried unanimously. f.Discussion/possible action on recommendation of Administrator Olson recommends to the board to have CPA Romenesko review police department financial matters. Supervisor Sessner made a motion to hire Pat Romenesko to not to exceed $2300 with a second by Supervisor Jones, motion carried unanimously. g.Discussion/possible action on recommendation of Administrator Olson to the board to approve cell phone reimbursement of ½ of his cell phone bill not to exceed $40 per month. Supervisor Wolfgram made a motion recommending that the board reimburse ½ of Administrator Olson’s cell phone ill not to exceed $40 a month, second by Supervisor Franzen, motion carried unanimously. h.Discussion/possible action on recommendation of the Administrative Committee to the board to deny the claim of Karen Ferrard with Glatfelter Claims Management for Claims against Governmental Entities. Supervisor Wolfgram made a motion to disallow Karen Ferrard claim with a second by Supervisor Jones, motion carried unanimously. Adjournment: Acting Chairman Wolfgram made a motion to adjourn the meeting with a second from Supervisor Jones and the motion carried unanimously. Acting Chairman Wolfgram adjourned the meeting at 8:05 p.m. Prepared and submitted by: ______________________________________ Dixie Bernsteen, Town Clerk