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October 16, 2007 Town Board Minutes
Minutes of Town Board Meeting
October 16, 2007
Call to order by Chair Polzin at 7:00 P.M.
Roll Call by Clerk Bernsteen
Wayne K Polzin, Town Chairman Dixie Bernsteen, Clerk
Jim Wolfgram, Supervisor Pat Morelli, Treasurer
Kay Franzen, Supervisor John Olson, Administrator
Frank Jones, Supervisor Steve Wassel, Attorney
Herb Sessner, Supervisor
Press: Mike Hoey, Ann Marie Ames
Attendance: Approximately 35 citizens
Introduction of new Town Administrator John Olson, and acting Chief
of Police Phil Smith.
John made a short speech and introduced his family.
Pledge of Allegiance
Declaration of a Quorum present for doing business
Communications
NONE
Comments and suggestion of citizens presents
Andrew Mayer 2217 Landings strongly urges the board to audit the
Police Department Books.
Norma Barrs 2525 Countryside Dr. Suggestions for correct speed limit
in their subdivision. Thank you Highway Department for 2nd year in a
row for lending them barricades for their block party.
Mary Kipper 2325 South Shore Dr. On October 30 there is going to be
an open meetings law seminar at Geneva National Club House from 8:00
to 9:30 in the morning and it is sponsored by the law firm of Godfrey,
Leibsle, Balckbourn and Howarth. It is for the public as well as
elected officials.
Chair Polzin recognized Tom Lothian State Senator in the audience.
Dorothy Burwell, dismayed at issues in paper recently, she is dumb
founded that they have been happening. She would like to clear up one
misconception and that is the issue of the Clerks office. The Clerk
is the keeper of the records and anything missing is on her neck and
no else’s. Locks were changed when she was in office due to a breach.
Keys were made that were not to be duplicated. No one at that time
had a key to that office except the Clerk, Treasurer and the Police
Department for emergencies. She felt it is extremely important to be
secured, and should only be accessible by the Clerk and Treasurer.
Kathy Adams, park closure commented on pay for Park Manager.
Concerned that others industries do not get paid due to bad weather
(Mother Nature). Concerns about comment in paper with Chairman’s
phone; thought it was to be purchased through the company the town
already has and regarding to posting if you are going down to three
places you could post one here at the Town Hall, Brown’s and maybe the
other one outside the Town. Suggested putting a board outside so it
can be seen anytime of date.
Approval of Minutes:
1.Supervisor Jones made a motion to dispense with the reading of
minutes of September 18, 2007 and approve as written, Supervisor
Franzen seconded, motion was carried unanimously.
2.Supervisor Jones made a motion to dispense with the reading of
minutes of September 20, 2007 and approve as written, Supervisor
Wolfgram seconded, Supervisor Sessner abstained from voting, and
motion was carried 4-0.
3.Supervisor Jones made a motion to dispense with reading of minutes
of October 3, 2007 and approve minutes with corrections, Supervisor
Franzen seconded, motion was carried unanimously.
Town Board Reports: All Committee and Town Reports are on file in
the Town Office.
1.Treasurer’s Monthly Report given by Treasurer Morelli. All general
purpose accounts $2,495,176.82, Lake projects $623,520.91. Chair
Polzin made a motion to place the report on file with a second by
Supervisor Franzen, motion carried unanimously.
2.Finance Committee recommendation regarding payment of monthly bills
check numbers 49131 to 49283.
Supervisor Sessner made a motion to approve payment of monthly bills
with corrections, with a second by Supervisor Jones, motion carried
unanimously.
3.Committee Reports (on File)
Old Business:
1.NONE
New Business
1.Discussion/possible action on the recommendation of the Lake
Committee to have DLSD get Bids/Quotes for repairing obsolete parts at
the dam.
a.Supervisor Wolfgram recommended that DLSD get necessary bids/quotes
for parts to repair dam, with a second by Supervisor Jones, motion
carried unanimously.
2.Discussion/possible action recommendation of the Park Committee to
consider renewing park contract with minor changes of Shoff &
Associates.
a.Supervisor Franzen made a motion to renew contract with a second by
Supervisor Sessner, motion carried unanimously. (Contract on file)
3.Discussion/possible action by recommendation of the Plan Commission
to approve the request for a set back variance for Jon & Jeff Reed.
Property located 5026 Town Hall Road Tax Key # FD2400002.
a.Chair Polzin recommends to inform Walworth County to approve set
back variance, with a second by Supervisor Wolfgram, motion carried
unanimously.
4.Discussion/possible action regarding recommendation of the Public
Works Department to purchase a truck from DLSD (Delavan Lake Sanitary
District). Blue book is approximately $7000 and the truck has 66,000
miles on it.
a.Chair Polzin made a motion to give $6000 to DLSD for truck with a
second by Supervisor Jones, motion carried unanimously.
5.Discussion/possible action recommendation of the Town Board to have
Administrator review the Police Chief Contract and possibly make
changes.
a.Chair Polzin made a motion to have Administrator review the Police
Chief Contract and possibly make changes, with a second by Supervisor
Wolfgram. Motion carried unanimously.
6.Discussion/possible action regarding purchasing a cell phone for
the Administrator at a later date.
a.No action.
7.Discussion/possible action on the recommendation of the Public
Works Department to designate the police car being retired in 2008 to
be used by the Administrator.
a.Chair Polzin made a motion to designate the police car being
retired in 2008 to be used by the Administrator with a second by
Supervisor Wolfgram. Motion carried unanimously.
8.Discussion/possible action to order a new police car for 2008.
a.Chair Polzin made a motion to purchase from Kunes Country the car
for next year at a cost of $26,044.90, with a second by Supervisor
Franzen. Motion carried unanimously.
9.Discussion/possible action regarding Clerk’s Office Network Server
bought to replace confiscated Network Server in August, that was
purchased out of the Clerk and Treasurers Computer Supply Budget.
a.No Action
10.Discussion/possible action to designate three places for posting
agenda’s (Brown’s Market, Town Hall, one grocery store in the City of
Delavan).
a.Chair Polzin made a motion to the three designate posting to be
Walworth State Bank, Brown’s Market and Town Hall with a second by
Supervisor Franzen. Motion carried unanimously.
11. Discussion/ possible action to hire a new cleaning service for
the Town Hall, Police Department and Annex Building.
a.Chair Polzin made a motion to look into new cleaning service for
the Town Hall, Police Department and Annex Building with a second by
Supervisor Sessner. Motion carried unanimously.
12.Discussion/possible action to hire a new computer repair service
technician for Town Hall Offices.
a.Supervisor Sessner made a motion to hire a new computer repair
service technician for Town Hall Offices with a second by Supervisor
Jones. Supervisor Wolfgram opposed the action. Motion was carried
4-1.
13.Discussion/possible action regarding acquisition of out lot 1
(Schultz property) and conveyance of said property. Tax Key Number
FA215100004 also known as Bay Road.
a.Chair Polzin made a motion to approve acquisition of out lot 1
(Schultz property) and convey of said property. Tax Key Number
FA215100004 also known as Bay Road. A second by Supervisor Sessner.
Motion carried unanimously.
14.Discussion/possible action regarding documentation of mileage
and/or allowance, for Town Chair answering complaints.
a.Supervisor Sessner made a motion to table action regarding
documentation of mileage and/or allowance, for Town Chair answering
complaints with a second by Supervisor Jones. Motion carried
unanimously.
15.Discussion/possible action to authorize and hire a firm to audit
the police department books.
a.Chair Polzin made a motion to authorize and hire a firm to audit
the police department books with a second by Supervisor Jones. Motion
carried unanimously.
16.Discussion/possible action to consider purchasing our own carpet
mats, mechanic’s rags, bathroom deodorizers for the Town Hall, Police
Department and Annex buildings, and taking responsibility for
laundering them ourselves.
a.Chair Polzin made a motion to look into purchasing our own carpeted
mats, bathroom deodorizer, and shop rags for the Town Hall, Police
Department and Annex buildings, and taking responsibility for
laundering them with a second by Supervisor Sessner. Roll call vote
Supervisor Sessner Aye, Supervisor Jones Aye, Supervisor Wolfgram Aye,
Chair Polzin Aye, Supervisor Franzen Aye. Motion carried unanimously.
17.Discussion/possible action to hire Dorothy Flatten or someone else
to help Treasurer 20 hours a week on a temporary basis.
a.Chair Polzin made a motion to hire Dorothy Flatten or someone else
to help Treasurer 20 hours a week on a temporary basis with a second
by Supervisor Sessner. Motion carried unanimously.
18.Discussion/possible action for new Administrator to attend
Administrator schooling through UW system for $3000. This schooling
will give the Administrator his Certified Public Manager Certificate.
a.Chair Polzin made a motion to approve new Administrator to attend
Administrator schooling through UW system for a two year period for
$3000 and if he leaves before serving five years with the Town of
Delavan the $3000 would be paid back to the Town of Delavan with a
second by Supervisor Jones. Motion carried unanimously.
19.Discussion/possible recommendation of the Plan Commission to
appoint Carla Wojtowicz as a member of the Plan Commission.
a.Chair Polzin made a motion to appoint Carla Wojtowicz to the Plan
Commission with a second by Supervisor Sessner. Motion carried
unanimously.
Adjournment
1.Motion for adjournment.
a.Supervisor Jones made a motion to adjourn with a second by
Supervisor Wolfgram. Motion carried unanimously.
b.Meeting adjourned at 8:08 P.M.
_____________________________ October 16, 2007
Submitted by Dixie Bernsteen Town Clerk