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Minutes of Town Board Committee of the Whole February 8, 2010 1. Call to order by Clerk Bernsteen at 6:17P.M 2. Roll Call Chair Burwell stated all were present with the exception of Herb Sessner who was excused. 3. Chair Burwell Declared a Quorum was present for doing business 4. Approval of the Agenda Supervisor Militello made a motion to approve the agenda with a second by Supervisor Simons motion carried 4-0. 5. Communications Delavan Automotive is open for business and they dropped of some flyers if anyone is interested. An e-mail was received from Neal Kedzie relating to the proposal by the WI DOR regarding property assessments for towns (on file), it is dead and the DOR would like to do a merger of towns for this. Kenosha County Archeology wanting to do some kind study between South F and South Shore Drive. 6. Comments and Suggestions of Citizens present regarding items on the Agenda NONE 7. Committee Reports None 8. New Business: a. Discussion: Risk Management Consultants Administrator Olson stated his intent is narrow to three proposals from different insurance carriers, and use the risk management companies as little as possible will do most of work himself. He will use the risk management more for making sure the RFP is objective and to narrow it down to two proposals, and if needing assistance between the two to make a decision. b. Discussion: Aquatic Invasive Species Ordinance Chair Burwell stated this came from the police committee and it is to adopt the state code. c. Discussion: Intergovernmental Agreement – Theatre Road Chair Burwell stated that Administrator Olson did negotiations for this. Administrator Olson stated that there is ditching in the contract but no storm sewer. d. Discussion: Mechanic’s Garage Floor, Foundation and, Hoist Repair Update Administrator Olson stated the paper work handed out is a rough narrative of options on how it could be bid. Bids will be published soon, possibly next week. e. Discussion: Inlet Dredge Project and Timeline Supervisor Simons stated a presentation will be given this Wednesday February 10 and Saturday February 13. Dan Lemanski gave the presentation of the Inlet Dredge Project. Gerri Green asked if there was a restriction on farmers putting phosphates on their fields. Don Holst stated no. Mary Knipper stated there are restrictions and they are getting even stricter. Supervisor Jones asked if we could involve other communities to help pay for this including all 11 water shed districts. He did not feel that the Town of Delavan residents should have to foot the whole bill, and everyone in the water shed district should help pay for this due they are contributors to the problem. Don Holst stated that in a perfect world that is true, but it would be very difficult to get other communities to help and could not be done in a timely way. Chair Burwell asked what is the amount of sediment is reduced by the mound road ponds? Don Holst stated the original studies said it would reduce 36% of the sediment coming through the ponds. Chair Burwell also asked how long a life will, the ponds have. Don stated possibly 17 years or longer it is really hard to tell. Dan Lemanski stated that with a long range maintenance plan it will extend the life of the ponds. Fran Flucke stated if you town was thinking of doing this for a navigational purpose for the inlet people she did not feel it was worth it, but does agree that it needs to be done to preserve the lake. Nancy Coglianese stated there is no doubt in anyone’s mind that without the lake the town would be in trouble for taxes. People don’t want to see that don’t live on the lake, but in some way they are deriving their portion. The lake is our money maker. Joan Jones stated she felt it is an important issue, but would like to see the committee approach the County or State government to help pay for the project. It is not just the town that benefits it is the whole area. Sue Hefren from the DLIA thanked the town for taking this project this far and Don Holst and Dan Lemanksi for all of the work they have done. Felt that a comment about the phosphorus fertilizers should be added to the power point as part of the water shed control project. The DLIA does support this project and if there is anything they can do to help let them know. Chair Burwell stated please let your neighbors know about the up coming meetings this Wednesday and Saturday, it is important that they know and understand the project. f. Discussion: Attorney Attendance at February Board Meeting No. 9. Comments and Suggestions of Citizens Present Mary Knipper AIS (Aquatic Invasive Species) program needs to be done this year and her and Audry Green would like to come in March to give a presentation. 10. Adjournment Supervisor Simons made a motion to adjourn the meeting with a second by Supervisor Militello motion carried 5-0. Meeting adjourned at 7:25PM Submitted by: Dixie Bernsteen, Clerk