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Minutes of Town Board Work Meeting October 15, 2008 1. Call to order by Chair Polzin at 6:00PM P.M. 2. Roll Call, Chair Polzin, stated Supervisor Franzen was excused, all Board Members were present 3. Declaration of a Quorum present for doing business by Chair Polzin. 4. Communications NONE Chair Polzin stated he found out at the Towns Association Convention that putting retention ponds in at the inlet would not work, due to it filling up to ground level first, and it was not recommended. Sanitary is looking at putting in a storm water district. It will take time to work this problem out. Chair Polzin stated that also he learned at the convention that Charter Town’s Bill #423 is being reintroduced and that residents and town’s officials need to contact their local legislature representative and let them know you are in favor of the Charter Towns Bill. Chair Polzin discussed attorney’s bill and had questions about items being charged back to the developer. Treasurer Morelli stated that she has never taken those costs from the bill and charged it back to the developer. Attorney Wassel will code the bill in a way so that these items stick out on the bill to be easily picked out of the bill. He also questioned the service charge and would like it defined more, so the town knows what service we are being billed for. Chair Polzin along with Administrator Olson talked with National Appraisal and got the maintenance reduced by $5000 due to the revaluation. Doug from Baxter Woodman had another change order of $2800, to change the pitch of the slope into the police garage. Baxter Woodman is making the change but will absorb the cost. An 8 foot door was put in at the police garage. The roof of the building will be changed from a steel roof to an asphalt roof matching the police building with a savings on the project $18,000. 5. Comments and suggestion of citizens presents 6. Old business: NONE 7. New business Committees Reports a. Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. Poll worker list needs to be approved at the Town Board Meeting. b. Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. NONE c. Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. Chair Polzin stated he and the highway foreman went and inspected the roads and the reported to the county the property on Mound Road that has all of the equipment for sale along hwy 43, the County stated that it is in the ETZ with Elkhorn. Follow up needs to be done with Elkhorn to have property cleaned up. d. Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. Supervisor Militello stated there will be a meeting tomorrow at 2:00PM. e. Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram stated the committee went over issue of sop manual and bi-laws to be completed in January and presented to the committee in February. Chris Kristalidas name came up again and the committee recommends letting him go over 1000 hours. Supervisor Jones stated we should try to keep him he is highly recommended by the Fire/Rescue and Police/Water Committees. Chief Edwards would like to have a copy of the Mabus contract. Chair Polzin asked if we should have mutual aid with other surrounding communities. Chief Smith will look into. Supervisor Wolfgram stated that their was a roll call vote to decide to relinquish keys to police and highway departments the vote was 1 in favor and 5 no. Supervisor Wolfgram felt that in time this would work out between the departments and should be left alone for them to work out. Chair Polzin felt it should be put on the agenda and the reasons why the keys will not be relinquished at this time. Chair Polzin stated “I have been accused of things and we are going to bring it out, as long as I am Chairman I will lead this town in a business sense, just like I was paying for everything out of Wayne’s billfold, not yours or anyone else’s, and if we are not going to be running the town as a business we have no business running the town board. We do not look at stuff as personal things we look at as what is in the interest of the town of Delavan and every decision needs to be made on that basis, that basis alone.” Supervisor Jones stated that the committee discussed the hand book and how the bi-laws are the similar. Supervisor Wolfgram had some concerns about different things in the hand book. f. Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram stated the committee received a change order for stone to be used at the South Shore Manor swale and the committee recommends to the board to deny the order. There was also discussion on storm water at the committee level and felt it would be a good idea. Administrator Olson is to set up a meeting with the sanitary district. g. Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. There was discussion about the pier that has been requested by the committee and the electrical correction requests. h. Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. Supervisor Jones met with PDI and the County over the land use map and plan result. Neal Frauenfelder said he would compare it with what the county has. There are a lot of discrepancies and PDI will probably come back and want more money to correct the discrepancies. i. Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. Chief Smith stated that the committee needs approval from the board to order the new squad for delivery in January. The board felt he should get one more bid from Kayser in Milwaukee. j. Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. Administrator Olson stated that the committee recommends denying the dam easement request off of Blue Heron Road. Attorney Wassel is to look into what can be done to either eliminate of limit big trucks (over 6000 lbs) to go down Mound Road, so repairs will not have to be done every two years. An ordinance change is needed for the municipal court judge to have a term of years instead a 2 year term. The deed conveyance for Schultz private road should be coming back soon. The 2008 audited financial statement proposal for Romenesko needs to be approved. The raze order bid for Cochrane street need to be awarded to Odling Construction. Supervisor Jones requested a letter be sent to the Village of Williams Bay requesting to meet with them about boundary agreements’. k. Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. NONE 8. Adjournment Chair Polzin made a motion to adjourn with a second by Supervisor Jones, motion carried unanimously. Chair Polzin adjourned the meeting at 7:34 P.M. Submitted by: Dixie Bernsteen, Clerk