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April 12, 2007 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of April 12, 2007 The regular monthly Town Board Work meeting was held in the Community Park after due notice had been posted. Chair Wayne Polzin called the meeting to order at 7:00 p.m. PRESENT: ALSO PRESENT: Town Chair, Wayne Polzin Clerk, Dixie Bernsteen Supervisor, Bill Endisch Treasurer, Pat Morelli Supervisor, Kay Franzen Fire Chief, Gerald Edwards Supervisor, Jim Wolfgram Police Chief, Andrew Mayer Supervisor, Highway Foreman, Mike Petkoff Mechanic, Tom Thiele Audience: Approximately 61 people Chair Polzin declared that a quorum was present for doing business. Communications: None Comments and Suggestions of citizens present: Kathy Adams, meeting with cities of Delavan and Elkhorn can we use existing boundary lines where sewer lines end? Old Business: None New Business: Reports/ Discussion/agenda preparation of issues resulting from monthly Committee Meetings: 1)Administrative Committee Handbook has been finished, need approval to print and hand out to employees Increase for Jan of $0.50 per hour 2)Emergency Government None 3)Finance Committee None 4)Fire & Rescue Committee: None 5)Lake Committee Jay Goethal gave his resignation List of Bills that need to be paid, Mr Holtz will get a list of bills Bill Endish- Mr. Holtz you would like to be on the Lake Committee? Yes, must submit an application 6)Park & Tourism Committee November Bill Endisch approached the water ways commission for grant to extend fishing piers, it was granted. We received a $9000 grant; piers have been installed, hope to get final information to finish up project before his term ends at the end of the month, or will turn over to Kay. Getting ready for the July 4th celebration will be June 30th. Looking at various things for the kids, water ski show, a few other things, a band is set and 3 year fireworks contract, and working with someone to have food concession. 7)Plan Commission There will be a 6:30 PM public hearing regarding Reed farm fence agreement, also annexation of land into Delavan Lake Sanitary District for Bailey Road and County F. Recommendations for Gramsy condo plat. Update Land division ordinance to reflect past practices on variances of CMS, Mark the Town Engineer is working on this. 8)Police Committee None 9)Public Works Committee The salt shed project needs to be finished 10)ETZ Committees What does ETZ stand for, Bill Endisch Extra Territorial Zoning, you and I are members. Wayne but we never met on it once. None 11)Other Wayne Polzin went over list that John Pelletier left on projects that need to be finished. Hiring of Town Administrator, have interviewed 2 people, 1 we are not interested in and has been notified. One more still in the running, we should interview more applicants to hire a true administrator that would be a true asset to the town and can handle the day by day operations. Three more applicants have been given to the Town Board to review, Chairman feels they are all over qualified; they come from large communities, backgrounds, and don’t feel they will have the qualifications for a smaller community as ours. They are probably very qualified for a large city ad so on, but we are not a large city. We want someone that is more familiar at the town level. Cost of hiring someone from a larger city would be cost prohibited. Keep Road Budget under $209,000 to avoid paying wage issues, engineer is aware of this. If you go above certain amounts you have to pay different scales to get the work done. Payment of 3 invoices for Lake Work, additional information due from Leisch due 4/13/2007. Ongoing management of Lake Projects with consultant need permit extensions and new letter of agreement for Shodeen for the spoil citer. These projects take a lot of time and consultant cannot do the towns work. The DLSD will not take the projects, high exposure for town on these projects. Participation and we are going to have to do something with that in the future, is partition the smart growth initiative, next meeting in May. Construction of a new salt shed, working with architect Joe Kopecki, this I understand in talking with John, John and I met a week ago and I understand there are only two buildings allowed by the DNR, Square and Round. I am going to be taking to Mike more on this, Mike be more up to par on what they are talking about on a salt shed. But we cannot continue to do with we did this year our building was condemned and we shared the sand and salt with the town of Geneva that gets rather costly when you have to go to Geneva Township to pick up sand and salt. We are desperately in need of a salt shed, and will be working on that. Distribution of new employee hand book, do we have to take and adopt hand book, I do not remember. Numerous issues for planning commission for resolution see minutes and Jan, Will talk with Jan tomorrow and find out what is going on with planning commission. Appointment of committee chairs, co-chairs and members at the April Board Meeting. We cannot do that, we are not going to get into permanent appointments until we have a full Town Board and they all have an input into it. Appointment of the Town attorney and advisors at the April meeting that is not something that we must do at the April meeting either. These along with all other appointments will be put on agenda at a later date. Town Hall replacement project, John appointed Wayne and himself to see what it will take to build anew town hall approximate costs and so forth. This will be strictly informational, and that will be brought to the town on a hearing, where we will get towns people input. Incorporation of the town if anyone thinks it is worth pursuing, my recommendation is put on the agenda that it is put on hold until after we decide what is going to happen between the city of Delavan and Elkhorn and Town of Delavan. I do not feel we should be spending your tax dollars, where we do not know where we are going. The proper thing to do is meeting with Delavan and Elkhorn to see what can be done as far as boundaries. They are talking about incorporation, annexation extra territorial zoning. Until we can come up with something worked out between the three of us, I think we will put on agenda for a vote, and if it passes we will hold off on that. Appointments to the committees said to negotiate with the Cities of Delavan and Elkhorn over boundaries, we are not going to appoint a committee at this time, we do not know where we are going. The first committee was to get together to discuss boundaries, we kind of put a little air out of the tires to find out how each community felt, know we need to find out what they are talking about for boundaries, annexation, incorporation the whole thing and after that each community will probably have sub committees to investigate what is best for the town and take into negotiation, you cannot get everything, you are going to have to give something, what are we going to give, what do we want to take. This is something that is going to be done in the future. Closeout grants for Lake planning and launch extensions with the DNR, Bill Endisch, the only grants we did were for the extensions, but there are grants available for to do the lake and planning, first of all in order to get a grant in the park you have to have outdoor recreation plan updated, the will not take unless it is less than 5 years old. The launch had recommendations from DNR about resurfacing the parking lot, redoing parts of the launch. That needs an environmental study and DNR approval for what we would like to do. Someone can work on that project. Close out grant is the one Bill Endisch is working on and will turn over to Kay if not finished. The other ones are available, which the committee was thinking about. Lake Planning, there is not grant for planning we were unable to get that, is coming out of fees in lieu of which we have already addressed. Special assessment for the work on Brown’s Channel this has to be done before next years property taxes are sent. Board of review training and certification before the summer for 1 person, Wayne would like to see 2 town board members volunteer to go the schooling for the board of review for explanations of why there taxes went up. Certification is new; Chairman has never had to take classes in order to be on board of review committee. Two Town Board members are to volunteer for this certification. Performance review and possible wage adjustment for Jan, Chief brought up and will be on budget and recommendation was $0.50 per hour. Repair of the Damn in outlet, Mike Petkoff should be getting information on repair. Begin thinking about objective strategy for Union negotiations this fall, need to look at medical costs, employee contributions, co pays. Board may want to hire, Jim Corum labor lawyer to negotiate. John will not negotiate this year. Adjournment: Town Chair Wayne Polzin made a motion to adjourn the meeting with a second from Supervisor Jim Wolfgram and the motion carried unanimously. Chair Polzin adjourned the meeting at 7:45 PM Special town meeting: to go over Towns Association monthly booklet. Important, for Supervisors to read this magazine. Copies to each board member once a month check to see where they can be sent to home address or just town hall. ATTEST: APPROVED: _____________________________ ______________________________ Dixie Bernsteen, Town Clerk Wayne Polzin, Town Chair