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August 13, 2003 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of August 13, 2003 The regular monthly Town Board Work meeting has held in the Town Hall after due notice had been posted. Chair Herman called the meeting to order at 7:00 p.m. PRESENT: ALSO PRESENT: Chair Marvin Herman Treasurer Shari Wisniewski Supervisor Jack Fleming II Attorney Steve Wassel Supervisor Richard Hummel Police Chief Andrew Mayer Supervisor Larry Malsch Supervisor Jay Goethal EXCUSED: Clerk Colleen Endisch Audience: Two citizens Chair Herman called the roll and declared a quorum present for doing business Communications: The Town has received a grievance from a public works employee. Atty. Wassel was directed to make the first response to the individual. Treasurer Wisniewski mentioned to all members that the State Towns Convention was coming up and all board members should turn in their enrollment forms to Colleen so she can complete the registration process. Comments and suggestions of citizens present: None Old Business: None New Business: Reports/discussion/agenda preparation of issues resulting from monthly Committee meetings. 1.Administrative Committee The committee has recommended that the Town Board adopt Policy #106 which relates to Public Works Employee Work Rules and Code of Conduct and Policy #109 which relates to the Drug and Alcohol Testing Policy for Positions that Require a Commercial Drivers’ License. Supervisor Fleming also reported that this committee has begun discussion on a Highway Superintendent position. The committee will be discussing requirements for this position at its' next monthly meeting. 2.Emergency Growth and Development Committee Supervisor Goethal reported that this committee has not yet met. Chair Herman will ask for citizen volunteers for this committee in his next monthly newspaper column. 3.Emergency Government Supervisor Fleming reported that this committee has not yet met. He will be reviewing state and local emergency plans and will schedule a meeting of the committee in the near future. 4.Finance Committee Chair Herman reported that this committee will be holding the first 2004 Budget meeting on August 26th. At that time, the committee will begin reviewing any budget information that has been turned in. 5.Fire Committee Supervisor Hummel reported that they would be meeting with representatives from the Town of Geneva to continue discussion on assuming the Fire and Rescue duties for the area surrounding Geneva National. He also reported that there has been no activity on the advertisement to sell the used Rescue Squad. The committee is considering taking the used Rescue Squad and one used Fire Truck to a dealer to have them sold on consignment. The fire committee also discussed filling of swimming pools, but a motion to provide this service died for lack of a second. Consequently, the Town of Delavan Fire Department will not be involved in filling swimming pools. The committee has received a bid of $6400.68 to complete the asphalt at Fire Station #6. This money will be paid with $4,677.00 that is remaining from the original borrowing and $1,723.68 out of the 2003 Fire Department Building Maintenance budget. 6.Lake Committee Supervisor Goethal reported that the wetlands project is moving forward. The City of Delavan is providing some assistance by hiring a grant writer to pursue some Federal Grants for this project. There are currently some problems with the disposal of the material that is going to be removed. The City of Delavan has offered us a site but it would involve additional costs for trucking the material. Supervisor Goethal is still hopeful that this project will be completed by fall. The committee is requesting that the Town Board discuss and take possible action to repeal and recreate the Pierhead Ordinance per the copy which was provided to Atty. Wassel. The Lake Committee will also be meeting to look at a potential problem with Brown’s channel. The channel has filled in, making it almost impossible for property owners to get their boats out to the lake. 7.Park and Tourism The Park & Tourism Committee will be holding a joint meeting with the Lake Committee to discuss zebra mussels and other lake issues. Supervisor Malsch reported that the committee has met once and will be meeting again tomorrow to discuss the park contractor’s contract and duties. The committee is currently compiling the information from the Community Center surveys and will report back to the Town Board. Chair Herman directed Supervisor Malsch to discuss the Halloween party with his committee and report back as to how this party will be handled and who will be running it. 8.Plan Commission Chair Herman reported that the Town Board would be discussing and taking possible action on a zoning change for the wetlands along with Certified Survey Maps for Cook, Brownlee Family Trust, Dzurick, and Edward Brennan Trust. Chair Herman will be appearing before Walworth County Zoning on September 10, 2003 at 9:00 a.m. to seek a variance for the Community Park sign. Warren Bentley has now let the Plan Commission know that he is planning a nine-hole golf course for the property the Town was considering for a park at the end of Valencia Drive. Atty. Wassel was directed to pursue to preserve our Master Plan as it relates to the Gramsee rezone request. 9.Policy Commission Supervisor Fleming requested that a Budgetary Resolution be adopted adding $6000.00 to Vehicle Fuel (A/C # 521008) and $1600.00 to Computer Software (A/C # 525006). This should be taken out of the Contingency Fund budget. Atty. Wassel was also directed to create a new document that would repeal and recreate the No Parking Ordinance on South Shore to prohibit parking on the paved surface only. 10.Public Works Chair Herman will be recommending the appointment of Bob Militello to replace Ed Brien on the Public Works Committee. Treasurer Wisniewski questioned the work that has started on Town Hall Road, if the bid had actually been awarded by the Town Board and where the signed contract was. Chair Herman and Atty. Wassel will be looking into this matter. The Public Works Committee will meet on August 20th to open the bids for the additional roadwork. The Town Board will also be present at this meeting so it can take action on the bids for the first set of roads and the second set of roads. Treasurer Wisniewski mentioned the condition of the landscaping around the Town buildings. There was $8000.00 put in the 2003 budget for this item and it has not been spent. Chair Herman was going to look into this matter. 11.ETZ Committee No report. 12.All other recommendations Chair Herman informed the Board that Walworth County is adopting a sign ordinance. A copy was provided to Atty. Wassel for him to review and report back to the Board. Chair Herman brought up the issue of gates on private roads. It was the consensus of the Board that the Town had no jurisdiction over gates on private roads, but the property owners must be aware that such gates could interfere with the ability of fire and rescue personnel to access their property during an emergency. The Board was also informed that Mike Brennan has contacted Charter Communications to have the Chicago television stations added to their line-up. He is requesting that the Town Board adopt a resolution that directs Charter to do this at no additional cost to the subscribers. Supervisor Malsch will get back to the Board with details on the volleyball game with the City of Delavan. Adjournment Supervisor Hummel made a motion to adjourn the meeting at 8:30 p.m. The motion was seconded by Supervisor Malsch and passed unanimously. ATTEST: APPROVED: ________________________________________ __________________________________________ Shari Wisniewski Marvin Herman