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August 13, 2008 Town Board Work Meeting
Minutes of Town Board Work Meeting August 13, 2008 1. Call to order by Chair Polzin at 6:00P.M. 2. Roll Call, Chair Polzin, stated Supervisor Franzen was excused, all Board Members were present. 3. Declaration of a Quorum present for doing business by Chair Polzin. 4. Communications Chair Polzin read an anonymous letter from a resident in Westshire with concerns of raised ret at Westshire. (Letter on File) Chair Polzin read a letter from Nancy Russell and Claudia Holst, County Board Chairperson and Supervisor; they will be attending the next town meeting August 19, 2008. They would like to address any issues or concerns the town may have in trying to keep communication lines open. (Letter on File) 5. Comments and suggestion of citizens presents Ms. Hopkins – Shodeen has been talked with, has anyone talked to the LeBarr farm whether they would put retention ponds in to help? Administrator Olson has plans to talk to them. 6. Old business: NONE 7. New business Committees Reports a. Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. NONE b. Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. NONE c. Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. NONE d. Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. Supervisor Militello stated it has been put on all committee meeting agendas to be discussed at committee level. e. Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram present Mavis Contract, Administrator Olson stated it would be a resolution for board meeting. Recommendation from committee for fee of rescue calls for oxygen to increase from 50 to 75 dollars. f. Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram and the Lake Committee made a motion to accept the HDR feasibility proposal subject to town’s approval not to exceed $44,500 with second by Dan Lamanski motion approved unanimously. Supervisor Jones, Supervisor Wolfgram, Don Diechsel, Dan Lamanski and Bob Leff were the attendees from the Lake committee. Committee Chair Wolfgram made a motion to adjourn the Lake portion of the meeting with a second by Don Diechsel, meeting adjourned at 6:55PM by unanimously vote. Supervisor Wolfgram stated that for next months meeting he is working with American Hydro Excavating to get a contract together to clean weir at Browns Channel. Mary Knipper had concerns and residents were confused about the 5% interest being charged for the special assessment of Brown’s Channel. She asked if the town would amend the resolution and consider not special assessing the 5% from May 31st 2008 for those that chose the payment plan. The Lake committee recommends to elect another person as Co-Chair of the Lake Committee due to conflict Supervisor Jones has with the Smart Growth Committee he is on. g. Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. The committee proposes to change Independence Celebration (4th of July) to the 3rd of July (Friday)for 2009. h. Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. The Plan Commission makes the recommendation to approve the rezone for Haines. The Plan Commission makes the recommendation to approve the variance for the Kireck residents. There will be a Special Plan Commission Meeting the 25th of August to discuss storm water management, revised land use map, Hwy 50 desires to the DOT, population and housing growth projections, private roads, filming of subdivisions, limiting # of housing units per year; meeting to start at 6:00 P.M. at Town Hall. i. Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. The Police and Water Safety Committee recommend’s the appointment of Robert Betzer to the open spot on the Police and Water Safety Committee. The new Expedition squad is ready to be picked up at Kunes Country Ford; the committee recommend’s picking it up, and would recommend the monies for this come out of Equipment Replacement fund. Rotation of vehicles will be current Expedition to go to the mechanic, Blue truck to go to Park Department, and “67” Jeep to be sold. Police and Water Safety Committee recommend to the board to approve authorization of discharge of firearms for the Annual Community Park Goose Hunt from September 2 thru September 15 (Sunrise to 7:00AM) j. Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. The Public Works Committee recommends approving the Inlet Oaks Road Bid from B.R. Amon at a cost of $472,000 approximately. Inlet Shore Drive will be done in two segments, this year from Hwy 50 to Negley will be done and next year the remainder to be finished. The Public Works Committee recommends approving to ditch Poplar Street instead of putting in a culvert. k. Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. Chair Polzin stated he is being sued along with Police and Fire Commission, and does not know why he is the only board member being sued. All insurance and attorneys have been notified of this. Chair Polzin questioned who would pay for his defense? He stated that he and the Police and Fire Commission have 45 days to reply (September 12th). Attorney Wassel stated we need to wait to find out what the insurance company says and that he cannot represent Chair Polzin. Supervisor Jones had concerns with what his liabilities as a supervisor are and if he or the other Supervisors would be personally responsible if this were to happen to them, and stated would resign tonight if that were the case. Attorney Wassel stated, as long as the Board stayed within the scope of its authority; no they would not be responsible. Administrator Olson John will be creating resolutions to be approved at the Town Board Meeting August 19: the budget amendment for the dam repair , a loan amount for the dump truck and salt shed, final resolution for special assessment Hiawatha road repairs, and Preliminary resolution for Bayview Road Repairs. Reminder to turn in your registration sheets to the clerk for the annual Towns Association Convention. 8. Adjournment Supervisor Jones made a motion to adjourn with a second by Supervisor Barb, motion carried unanimously. Chair Polzin adjourned the meeting at 8:01 P.M. Submitted by: Dixie Bernsteen, Clerk