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August 9, 2006 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of August 9, 2006
The regular monthly Town Board Work meeting was held in the Town Hall
after due notice had been posted.
Chair John Pelletier called the meeting to order at 7:00 p.m.
PRESENT: ALSO PRESENT:
Town Chair, John Pelletier Clerk, Colleen Endisch
Supervisor, Larry Malsch Treasurer, Shari Wisniewski
Supervisor, Dolores Nowak Fire Chief Gerald Edwards
Supervisor, Wayne Polzin Mechanic Tom Thiele
Supervisor, Bill Endisch Attorney Steve Wassel
Audience: 9 persons
Chair Pelletier declared that a quorum was present for doing
business.
Communications:
None
Comments and Suggestions of citizens present:
Old Business:
None
New Business:
a)Reports/ Discussion/agenda preparation of issues resulting from
monthly Committee Meetings
1.Administrative Committee
Supervisor Nowak asked that a Class “B”/”Class B” liquor license be
put on the agenda for the End Zone Bar & Grill, Matthew Sloan Agent.
Nowak reported the committee is looking for a premise description
change to the license which would add the deck and the hours of usage
to the premise description. This license will be issued pending a
successful background check and a successful fire inspection. Clerk
Endisch will publish the notice in next weeks paper; the closing date
for the building was related too late to be published in the current
week. This will be an agenda item.
Supervisor Nowak remarked the committee has completed the Employee
Handbook and are looking to have reviewed by Attorney Korom’s office.
Nowak reported that Korom gave an estimate of $ 1,000 to review and
rewrite sections the committee was looking for professional advice on.
Nowak asked to have item placed on the agenda, with the expenditure
coming from legal expenses.
Supervisor Nowak reported the committee reviewed the assessors
contract and recommends that the per unit/parcel charge not kick in
until 60 parcels/homes are added. Nowak said that most municipalities
are charging these fees back to the developer/homeowner. Nowak stated
there were other areas of the contract that were lacking, in the area
on liability insurance.
Supervisor Malsch asked if the assessor isn’t covered under the
town’s insurance. Attorney Wassel responded that when an assessor
makes an error, the town board or the board of review has the
opportunity to correct. He added the exposure for an assessor is
small, would be items like omitting from the role or mathematical
errors. Nowak asked the Town Attorney to review and would like the
item to be on the agenda.
Supervisor Nowak addressed the old police building. Nowak stated the
administrative committee is recommending the building inspector and
the assessor move over there. Nowak reported she checked with all
departments and Judge Thompson wanted the whole building for court and
Mike Petkoff wanted office space. In talking with Judge Thompson, he
would like the entire building and if not would keep what he currently
has.
Supervisor Nowak explained the building inspector would have the
chief’s old office and the sergeant’s office would be for the
assessor. The area outside the building inspectors office would be
used for storage a waiting area and a space for a permit clerk if
needed. Nowak would like to take down the partitions in the front of
the building to use as a second meeting room. The wall that is
currently there is not a weight bearing wall; but more like a
partition.
Nowak went through the budget item by item and the cost of all
building renovation/moving expenses would come up to a little less
than $ 10,000. The Committee is recommending that an amount not to
exceed $ 10,000 be approved for the move. She pointed out on-going
expense of keeping the building running and some miscellaneous
expenses like a broken faucet, re-keying the locks, etc.
Nowak reported the administrative committee would be reviewing the
general section of the budget at next month’s administrative meeting.
Nowak stated the Administrative Committee addressed the Town adding
an administrator. She stated the committee didn’t want to do too much
work, unless they felt the board is ready for them to. She said there
is a lot of grunt work; job descriptions/salary ranges, etc.
Supervisor Polzin said the hiring of an administrator is overdue; he
doesn’t feel he can wait until the end of the year. It was asked
where the monies would come from and Polzin responded the money could
come from the reserves. Chair Pelletier stated he agrees the town
needs an administrator otherwise the town is asking people to do
things for free. The chair position is a full-time job, which rules
out anyone who works and also limits the talent pool. He feels the
committee should work on gathering information.
2.Economic Growth & Development
No meeting because of the early scheduling of Town Board.
3.Emergency Government
Chair Pelletier said the Emergency Government had a training session
in which they watched a film. The county requirements of NIMS require
the Town have two or three training sessions over the year. The
police and fire departments do their own.
4.Finance Committee
Chair Pelletier stated the finance committee didn’t meet. Treasurer
Wisniewski replied she passed out the budget work sheets for everyone
to work with their committees. Wisniewski added she and Pelletier
would work out a schedule; all the budgeting needs to be completed by
the second week in October.
5.Fire & Rescue Committee
Supervisor Polzin stated the committee finished the fire ordinance;
just need to finalize a few things, should be ready for next month’s
meeting.
6.Lake Committee
Chair Pelletier asked for an agenda item to approve the amended
Liesch Contract for Brown’s Channel for approximately $ 10,600. This
has to do with the change of the disposal site.
7.Park & Tourism Committee
Supervisor Endisch reported he has received the necessary paperwork
to apply for the grant to add additions to the two piers. If the town
applies for the grant and we don’t receive it; we don’t have to do the
work. Endisch is asking to pass a resolution to give him permission
to apply for the grant to help fund the pier extensions. Endisch added
he has a sample resolution he received from DNR that we can use as a
model for the resolution. He said that DNR will start to meet on
August 23, 2006 and he needs to get the application to them prior to
that date. It was determined the amount wouldn’t need to be budgeted
for until next year because it is unlikely the work would be done this
year. This should be an agenda item.
Supervisor Endisch stated the park committee is asking the Town to
extend the contract year for the park contractor; changing it to
January 1 thru December 31st. Endisch stated the committee feels the
building stands empty all year; this would bring in a little
additional revenue. If the party rental wasn’t large, the equipment
wouldn’t need to be moved outside. Endisch added they are looking at
charging a fuel surcharge fee on winter rentals. The only stipend to
the contractor would be from the rentals and the committee may be
looking at a bonus payment to the contractor if a Winter Festival
comes to fruition. Endisch shared a informational flyer outlining a
cooperative effort of the Town, City and Chamber of Commerce. Chair
Pelletier asked if a lot of local businesses belonged; and Endisch
responded yes. Attorney Wassel stated that the Board could approve
the extension of the contract dates as an amendment and the paperwork
could follow.
Supervisor Endisch asked if Chair Pelletier would consider appointing
Tom Munion to the Park Committee and place the item on the agenda for
approval. Chair Pelletier stated he would be speaking with Mr. Munion
prior to the board meeting.
Supervisor Endisch stated the committee is recommending not having a
“Clean Boats/Clean Waters” program for next year. The committee feels
the onus should be placed on the boat owners. Endisch said the park
contractor is monitoring boats going in the water now and the park is
considering adding a site where you can brush the weeds and waste
material off the boats. He added that for the day passes that are
sold; they are contemplating adding information on the back of those
cards. They are also thinking of handing out literature when boat
owners purchase a yearly pass. They are also contemplating sending
the homeowners around the lake literature regarding the program.
8.Plan Commission
Chair Pelletier asked for an agenda item for a CSM for Peter
Willemsen.
Chair Pelletier reported the plan commission voted the other evening
to hire a planning administrator, which should be an agenda item.
Pelletier asked PDI to give him a proposal; using Carolyn Esswein and
the firm to assist the plan commission and town board thru the
process. Pelletier stated he isn’t in favor of hiring a planner; as
the town can’t recoup the cost, but if they contract the services they
can. Supervisor Polzin responded he would like to get someone that is
a real planner. Chair Pelletier responded to Polzin, asking, “are you
asking us to change horses, is that what you are telling me”.
Pelletier added, you and your group are going to fart along so long
that Shodeen leaves town. Pelletier stated he would be putting on an
agenda item to recommend PDI; he is not looking for a new planner,
Carolyn has been working with the Town for over one year on this
project. She also was responsible for the last Master Plan Update,
she knows the town. Supervisor Polzin responded he wasn’t trying to
prolong the process, he was just asked to speak for the people.
Pelletier responded you and your group that you represent are just
trying to stall this project and drive the developer out of town; it
isn’t fair that we don’t give them answers and if we continue to not
give them answers they will walk away. If they walk away, we can
thank this kind of thinking.
Chair Pelletier asked for an agenda item to accept Mark Kolczaski’s
resignation.
9.Police Committee
Supervisor Malsch stated he had nothing to report.
10.Public Works Committee
Chair Pelletier stated no agenda item; they are starting to
look at their budget. Clerk Endisch
stated the Final Resolution for Sunnyside Court needs to
be added.
11.ETZ Committees
None
12.Other
Clerk Endisch read a letter regarding East Delavan Cemetery. The
Cemetery is looking for some financial help from the Town. Supervisor
Polzin stated he spoke with the representative from the cemetery and
told them the town will need to see their books. Wassel stated that
Bloomfield donates $ 1,500 to their cemetery. Clerk Endisch
volunteered to send a notice out to the Clerk Network, to see what
other municipalities do. Attorney Wassel remarked the Cemetery should
have a financial plan in place; not just to band-aid the problem.
Attorney Wassel will work with the organization. The approval of
funds should be on the agenda.
Supervisor Nowak asked Chair Pelletier for an agenda item regarding
Westshire Farms. She would like Supervisor Polzin’s concerns about
this addressed; because with Polzin playing this out in the newspaper
the integrity of this board is being compromised. Polzin stated there
are multiple violation over there; which need to be addressed by this
board. Chair Pelletier responded that Supervisor Polzin is on a quest
and he can’t see what will be accomplished here, but if two board
members request he will put on the agenda. Supervisor Malsch said he
is also requesting the agenda item, he would like to dismiss all of
Mr. Polzin’s concern’s about Westshire. Polzin responded he wasn’t
sure if he could gather all the information he needed prior to
Tuesday’s meeting. Malsch responded that Polzin has been telling the
paper about it for ever and now you say you can’t come up with the
information. Polzin remarked that Malsch is a liar and Malsch told
him to shut up. Polzin replied maybe we should take this out to the
parking lot. Chair Pelletier stopped the confrontation and an agenda
item will be added.
Motion to go into closed session under Sec. 19.85 (1) () to confer
with legal counsel to discuss pending litigation re: Hey & Associates
Supervisor Malsch made a motion to go into closed session under Sec.
19.85 (1) (g) to confer with legal counsel to discuss pending
litigation re: Hey & Associates with a second from Supervisor Endisch
and the motion carried unanimously.
a.Discussion/possible action regarding issues discussed.
Supervisor Polzin made a motion to go out of closed with a second
from Supervisor Malsch and the motion carried unanimously.
Adjournment:
Supervisor Polzin made a motion to adjourn with a second from
Supervisor Malsch and the motion carried unanimously.
Chair Pelletier adjourned the meeting at 8:35 PM
ATTEST: APPROVED:
_____________________________ ______________________________
Colleen Endisch, Town Clerk John Pelletier,
Town Chair