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December 12, 2007 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting
December 12, 2007
1.Call to order by Chair Polzin at 7:00 P.M.
2.Roll Call by Clerk Bernsteen
Wayne K Polzin, Town Chairman Dixie Bernsteen, Clerk
Jim Wolfgram, Supervisor Pat Morelli, Treasurer
Kay Franzen, Supervisor Steve Wassel, Attorney
Frank Jones, Supervisor John Olson, Administrator
Herb Sessner, Supervisor
3.Declaration of a Quorum present for doing business by Chair
Polzin.
4.Communications Paul Ryan sent notice reference for grants, will get
back to us with more information.
5.Comments and suggestion of citizens presents
a.Belvidere Park Association
6.Old business: NONE
7.New business
Committees Reports
a.Reports/discussion of Administrative meeting for agenda preparation
of monthly board meeting.
i.Administrative Committee recommends to the board to lease the new
photo copier from Stan’s Office Supply at a cost of $189.00 per month
for 5 years including service agreement and a cost per page for black
and white at $0.009 and color at $0.032 per page.
ii.Administrative Committee recommends to the board to approve the
amended liquor license for Joey’s Eatery (Waterfront) contingent on
letting the town know the date of opening.
b.Reports/discussion of Emergency Government meeting for agenda
preparation of monthly board meeting.
NONE
c.Reports/discussion of ETZ meeting for agenda preparation of monthly
board meeting.
i.The committee met and recommended approval of spoils.
d.Reports/discussion of Finance meeting for agenda preparation of
monthly board meeting.
i.Contract for new computer system starting January 1, 2008 with Town
Hall software. Next Finance Committee meeting to be held mid
February.
ii.Finance Committee recommends to the board to approve proposal for
the final 2007 audit.
e.Reports/discussion of Fire & Rescue meeting for agenda preparation
of monthly board meeting.
i.Discussed with committee to moving meeting to 6 p.m., and their
decision was they would prefer 7: oo p.m.
ii.Need to do some house keeping with fire dept, things out of date.
The (SOP) Standard Operating procedures Regulations need to be
updated. Occupancy of the position of Fire Chief, his resignation was
tendered and never acted upon by the Police and Fire Commission. Need
some closure on this issue.
f.Reports/discussion of Lake meeting for agenda preparation of
monthly board meeting.
i.Were unable to hold meeting no quorum.
ii.Lake Committee recommends to the board to set further action for
Brown’s Channel to resolve resolution assessment.
iii.Intergovernmental group had a discussion on Lake Lawn’s
development, city agreed to bring in developer to show the Town plans
and how they will protect the lake.
iv.City of Delavan gives the Town monies from room tax to be used for
lake needs. Lake Chair will organize with Dave Kilkenny on how to get
funds.
v.Clerk to send copy of monthly Lake Committee Agenda to Elkhorn City
Administrator Sam Tapson on a monthly basis.
vi.No Wake in Inlet was to be discussed at last meeting, will be
brought up at next months meeting.
g.Reports/discussion of Park and Tourism meeting for agenda
preparation of monthly board meeting.
i.Committee in process of rehabbing kitchen in park building with new
refrigerator, sink, cabinets, counter tops, etc. using the $5600 left
in fees in lieu of account. This is being done to help attract more
people to use the park facilities and better facility for catering
purposes. Some of the fees in lieu will be used for black top
improvements.
ii.Suggestion from Supervisor Jones to rezone land at the end of
Valencia Dr to park land, he suggests to Park Committee to do
something to get grants to obtain the land.
h.Reports/discussion of Planning Commission meeting for agenda
preparation of monthly board meeting.
i.Plan Commission recommends to the board to approve several variance
set backs for existing building to Sam Cuzo/Rueben, 101 Timber Tail
Dr, Tax Key # FD32000074A, Clerk to send letter to County that the
board has approved their variances.
ii.Richard and Joan Freeman no action; no one showed.
iii.Plan Commission recommends to the board to deny Belvidere Park,
2385 South Shore Dr, Tax Key l #’s FB0001A-1A, FD2700025, FHA000020
rezone from present R2A and C2 to R4 due to Tax Key’s are on separate
sides of the road; Clerk to inform County to deny rezone. Supervisor
Jones personally suggested to them to reorganize as a legitimate
condominium. Personal comments to Belvidere representative in
audience, has done a lot of work there if former years and felt the
building is the biggest fire trap in the town. No fire partitions
between units in the attack. Suggested for them to put firewalls in
the attack. A word of personal advice.
iv.Plan Commission recommends to the board to approve Roberto and
Hilda Reyes, 608 State Hwy 50, Tax Key #’s FIN400001 and FIN300093 to
combine into one parcel. Clerk to inform County of recommendation.
v.Plan Commission recommends to the board to approve Wisconsin Power
and Light Company 4902 N Biltmore Lane Madison, Tax Key # FD9-8A,
6396 Mound Road; a variance to reduce set back on North side to 30ft
and reduce set back 12ft along North side lot line and 25 ft along
East lot line. Clerk to inform County of recommendation.
vi.Plan Commission recommends to the board to approve John Boughton
2556 North Shore Drive, Tax Key # FS10001111; a variance for existing
garage 35 X 40 (1400sqft) ordinances is limited to 1200 sq ft for
unattached building. Clerk to send letter to County that the board
has approved their variances.
i.Reports/discussion of Police and Water Safety meeting for agenda
preparation of monthly board meeting.
i.Police and Water Safety recommends to the board approve ordinance
to reduce speed on Countryside Dr., Williams Bay
j.Reports/discussion of Public Works meeting for agenda preparation
of monthly board meeting.
i.Highway department recommends to the Board to use $9000 from 2007
Hwy fund that has $60,000 left in it. $50,000 needs to be paid to the
city for work they had done by end of the year.
ii.Bay Road needs to be done but need to get the deed from Dave
Rasmussen; Attorney Wassel will call and get from Mr. Rasmussen.
iii.G & K, Rug Company, the town has a 5 year contract that was
signed by previous clerk, Chair Polzin did not feel she had authority
to sign contract, Attorney Wassel to look into contract.
k.Reports/discussion of all other recommendations for agenda
preparation of monthly board meeting.
i.Chair Polzin recommends to the board that we decide on what to give
the employees as a Christmas gift. Suggestions gift card (gas,
restaurant, Wal-Mart, Lowes, Visa, MasterCard, American Express or
establishment within the town) $25.00 check with taxes taken out, any
other suggestions are welcome. A decision needs to be made who is
eligible.
ii.Attorney Wassel recommends we set a date to have a closed session
regarding Hansen and Mayer disputes.
iii.Chair Polzin Wayne discussed the building of a new town hall,
key points are:
1.120 people occupancy
2.Town to borrow $4 million, pay off $2 million we now owe, have $2
million to get projects done, $2 million in debt retirement with a
balloon payment
3.Recommend salt storage shed in budget
4.Hall also used as judge quarters for court.
5.Need everyone’s considerations and thoughts of what the wants and
needs are.
6.Do homework and come up with recommendations
7.Supervisor Wolfgram worried about parking with current drawn up
plan
8.Supervisor Jones may have things that may affect doing a town
hall.
9.Chair Polzin suggested to possibly condemn land have
10.Need state approved appraiser to condemn
11.Supervisor Jones suggested to buy land now if do not need could
always sell if do not need.
8. Adjournment
Supervisor Sessner made a motion to adjourn with a second by
Supervisor Jones, motion carried unanimously.
Chair Polzin adjourned the meeting at 9:15 P.M.
Submitted by:
Dixie Bernsteen, Clerk