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December 13, 2006 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of December 13, 2006 The regular monthly Town Board Work meeting was held in the Town Hall after due notice had been posted. Chair John Pelletier called the meeting to order at 7:00p.m. PRESENT: ALSO PRESENT: Town Chair, John Pelletier Clerk, Colleen Endisch Supervisor, Larry Malsch Treasurer, Shari Wisniewski Supervisor, Wayne Polzin Police Chief Andrew Mayer Supervisor, Bill Endisch Supervisor, Dolores Nowak Audience: 4 persons Chair Pelletier declared that a quorum was present for doing business. Communications: None Comments and Suggestions of citizens present: Sandy Behn and Larry Rademacher addressed the board. They are representing the newly formed board for the East Delavan Cemetery Association. Mr. Rademacher explained the condition they found the cemetery in including no contact for the cemetery, lots not paid for, the cemetery wasn’t being operated as it should have. The new board has moved forward; formed a new association and elected new officers. Mr. Rademacher went through the line items for their balance sheet and discussed each area. He explained all the work that was done to bring the property back into working condition and explained based on the current income and expenses they will be out of money in five or six years. Mr. Rademacher said they expect to sell approximately eight plots per year; they currently have approximately twelve burials per year. Mr. Rademacher said they are asking the Town to help them financially; they will also be asking Williams Bay. Attorney Wassel asked how close they were to capacity. Sandy Behn responded there are approximately 600 available plots with 4 lots per plot. Chair Pelletier remarked he sees they have $ 77,000 in bonds and securities, which based on the figures they are drawing less than 1% on the monies. Mr. Rademacher explained they are still looking at ways to improve the cash flow with better returns on their monies. Supervisor Polzin asked what amount of money they are looking for. Mr. Rademacher said $ 3,000 to $ 4,000 per year. Chair Pelletier said their total shortfall is $ 7,500 and Mr. Rademacher said yes, they would be looking at a 50/50 split between the Town of Delavan and Williams Bay. Supervisor Polzin said if the cemetery is abandoned the entire amount will fall on the township. Supervisor Malsch asked when they were looking for the funds for 2007 or 2008. Mr. Rademacher said 2007. Chair Pelletier said the board would take under consideration and place as an agenda item for this month. . Old Business: None New Business: a)Reports/ Discussion/agenda preparation of issues resulting from monthly Committee Meetings 1.Administrative Committee Supervisor Nowak provided a copy of the final numbers for the costs for moving the building inspector and assessor. She said the only bill outstanding is A T & T, which we haven’t been billed for yet. She added the ceiling tiles will need to be addressed at a future date for replacing. The project came in under budget. Supervisor Nowak provided the board with the names of the associations she placed the town administrator ad in. She said the only ad that is print only is the Town’s Association. The deadline to return the resumes is January 31, 2007. Nowak reported all the web-site ads are active; she went into the International City/County site and they have had 187 hits on the site. Supervisor Nowak said the $ 1,000 for the ads was never approved; she asked for an agenda item. Clerk Endisch asked what account to charge to and Chair Pelletier said the funds should come from contingency. Chair Pelletier said he received four resumes already. Supervisor Nowak said Supervisor Malsch talked with John Stack and he agreed to serve on the Ad Hoc Committee to review the resumes. Nowak spoke with Betty Wassel; she would be willing to help but wouldn’t be available until March 12. Nowak reported she spoke with Kevin Brunner, the city manager of Whitewater and he committed to help. Katherine Peterson the Village administrator of Lakewood would also be willing to help. Ms. Peterson also helped Supervisor Nowak with where to advertise and would also help to develop the interview questions. Ms. Peterson told Nowak that a thorough background check is essential. Chief Mayer said a minimal background check should be done before interviewing; the Police Department has waiver forms to be signed by the applicant. Supervisor Nowak asked the Administrator Job Description and Ordinance be placed on the Town Board Agenda. Chair Pelletier said Independent Inspections informed the Town the price of State Seals are going up for new home building permits. He wasn’t sure if the prices were embedded in an ordinance. Pelletier would like an agenda item to approve the increased prices. 2.Economic Growth & Development Chair Pelletier said the calendars have been a great success and asked about re-running; what would be the price. He asked the item to be placed on the agenda for approval. Supervisor Endisch will get back to Pelletier with the price. 1,000 additional calendars are the amount being considered. 3.Emergency Government No meeting 4.Finance Committee Treasurer Wisniewski said the tax bills went out and many are already paying. Supervisor Polzin said he had a problem with signing all the bills; he doesn’t know who they are or what they are. He would have to go back and question each committee regarding the bill. Chair Pelletier responded he will do. Chair Pelletier asked if anyone wanted to partake in the annual guesstimate of how much money would be added to surplus. If interested put your estimated number on a folded piece of paper; bring to Town Hall and in March we will declare a winner. 5.Fire & Rescue Committee Chair Pelletier said the public hearing for the Burning Ordinance has been rescheduled until January at 6:30 before the Work Meeting. 6.Lake Committee Chair Pelletier said he would be seeing Liesch tomorrow; he would get an updated on the dredging projects. 7.Park & Tourism Committee Supervisor Endisch reported the park committee is recommending the rates for the shelter be increased to $ 30; which would include the cost of the electricity. Mr. Shoff asked the park committee if a yearly season pass for $ 25 per family for non-residents would be acceptable. Currently if non-residents come in multiple times they are charged each time. Chair Pelletier didn’t see any harm doing this. Supervisor Endisch said the Fishing and Boat Show is going to be held on February 10, 2006 and many vendors have signed up. Endisch said that for the craft fair the direct sellers permit fee was waived and he was wondering if this was for any town sponsored function, as they are already paying a booth fee. This will be an agenda item. Endisch reported the Chamber of Commerce is seeking an increase in the contribution from the town. Endisch said he will see what they are going to do for the town this next year; he did already increase the park budget for 2007 to $ 3,000 for a contribution. 8.Plan Commission The final condo plat for the old Mitchell property (Chateau Condominiums) was approved by the plan commission, Chair Pelletier reported. The new owner is knocking down the old residence and replacing with two new residences. . Chair Pelletier is also recommending the preliminary plat be approved for the Tully Moore Glen project, which was also recommended by the plan commission. The project will be 242 units. 9.Police Committee Chair Pelletier will meet with Chief Mayer tomorrow regarding the deputy chief position. This should be an agenda item. 10.Public Works Committee Chair Pelletier reported the new public works truck is here and in service. 11.ETZ Committees Chair Pelletier said there hasn’t been an ETZ Meeting in a very long time and probably will never be. 12.Other Chair Pelletier stated he would like to make some appointments to the newly formed committee for Incorporation. Lowell Sweet, Don Deischel and Dick Hummel have all agreed to accept an appointment. Kevin MacKinnon said he would serve, but not as a voting member. Pelletier is looking for one additional person to serve; this should be an agenda item. Clerk Endisch provided the board with a list of potential poll workers. Endisch explained that the State is changing the year in which poll workers get approved; 2007 is a one year term. Going forward the terms will be for two years with the appointment happening in December of the odd number years. These appointments need to be board approved. Chair Pelletier asked if this is a sought after job and Clerk Endisch responded no it is difficult to get residents to serve. Supervisor Endisch reported the light installed above the entrance way at Community Park will be in place before the December 21nd meeting. Chair Pelletier asked about voting for the gifts for employees; should be an agenda item. Clerk Endisch will review how many employees involved. Adjournment: Supervisor Malsch made a motion to adjourn the meeting with a second from Supervisor Endisch and the motion carried unanimously. Chair Pelletier adjourned the meeting at 8:03 m ATTEST: APPROVED: _____________________________ ______________________________ Colleen Endisch, Town Clerk John Pelletier, Town Chair