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December 15, 2004 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of December 15, 2004 The regular monthly Town Board Work meeting was held in the Town Hall after due notice had been posted. Chair Herman called the meeting to order at 7:00 p.m. PRESENT: ALSO PRESENT: Chair, Marvin Herman Clerk, Colleen Endisch Supervisor, Richard Hummel Treasurer, Shari Wisniewski Supervisor, Larry Malsch Police Chief, Andrew Mayer Supervisor, John Pelletier Fire Chief Gerald Edwards Excused: Supervisor, Jay Goethal Audience: 7 Chair Herman declared a quorum present for doing business. Communications: None Comment and Suggestions of citizens present. None Old Business: None New Business: Reports/discussion/agenda preparation from issues resulting from monthly Committee meetings. )aAdministrative Committee No Meeting – Supervisor Pelletier reported that the Union Negotiating Teams had met multiple times and the substance of the meeting has been regarding health insurance, trying to come up with a more cost effective plan and considering the State Plan Option. The option being addressed has a PPO option and the union representative is going to provide the members with the comparisons between this policy and their current plan. Pelletier added that the negotiations were at a measured pace and he wouldn’t predict the outcome regarding the insurance. There would be approximately a $ 600 per month per employee savings to the town by switching carriers. Attorney Wassel stated that if the State Plan was selected the portion of the current contract which refers the health insurance buyout would have to go. )bEconomic Growth & Development Committee Didn’t Meet )cEmergency Government Chair Herman reported that at their last meeting the Committee appointed Jim Hansen as the Emergency Management Coordinator and the committee is recommending that the Board approve the provided plan. Hansen provided Chair Herman with a new copy, which Mr. Hansen states the only differences are typos. Chair Herman added that once adopted there would be a series of exercises performed, with funds available to aid in the cost to the town. Supervisor Pelletier asked if this plan was similar to the county and state plan. Hansen responded yes, the town’s plan meets all the requirements at all levels. Supervisor Malsch added that the County does oversee the local level, then the state and federal, it goes right up the line. )dFinance Committee No Meeting – Supervisor Pelletier asked why the borrowing of funds doesn’t show up as an asset. Treasurer Wisniewski stated that this is a cash account, where she has the account at LGIP they have no FDIC limits. Chair Herman advised the Board they had a preliminary copy of the controls review as done by Clifton-Gunderson. Herman advised the board that the check had been cut, but is holding until he gets the backup of the hours spent on the account. Herman hopes this will be completed before the end of the year. )eFire & Rescue Committee Supervisor Malsch stated he and Attorney Wassel attended the membership meeting and it has been determined that their by-laws are outdated. The voting for the fire chief has been put on hold until the next membership meeting. Malsch added that he hoped to have revised by-laws by January for the towns’ review and approval. )fLake Committee Supervisor Pelletier stated the Lake Committee had met in closed session regarding the Mound Rd. project, but enough information was available for them the discuss the future options. Attorney Wassel asked Clerk Endisch if she had disallowed Animal Slurry’s lawsuit. Clerk Endisch responded she would have to check. g)Park & Tourism Supervisor Hummel asked if a resolution could be drawn up for renting out for profit the Community Center. Attorney Wassel stated he would need to get together with Supervisor Hummel as to the usage as discussed. Treasurer Wisniewski asked how the Breakfast with Santa went and Supervisor Hummel stated that for the ones there it was good. Santa said that normally when a town does for the first time it is slow, but the next year would really pickup. There were approximately 31 children there. h)Plan Commission Chair Herman stated he has multiple agenda items. 1.The Plan Commission is recommending the town board approve the rezone from B-2 to R-5 for Lake Prairie Business Park. for Lots 12,13,14,15 & 16. Treasurer Wisniewski asked Chair Herman about the delinquent taxes. Chair Herman stated he would respond. 2.Chair Herman reported the recommendation of approving the rezone from R-2 to B-2 for the Wagon Wheel, which would address their parking lot. Chair Herman stated the property wasn’t properly zoned for the current parking lot and there would no changed to the building. 3.Chair Herman discussed the recommendation of the Plan Commission to approved engineering drawings and a condo plat for the Windward Hills Condominiums at 2950-3020 N. Shore Dr, subject to finalizing the developer agreement. 4.Chair Herman stated the Plan Commission is recommending approving the site plan for Lakeland Community Church, subject to compliance issues from Baxter and Woodman (Nov. 17, 2004). Chair Herman stated this has been in the works for a considerable time and the new plans are extremely downsized to a small building with a lot of parking. The neighbors are very concerned with the usage of the parking lot. 5.Chair Herman stated that the Plan Commission had voted to not opt out of county zoning, with Chair Herman having the only vote for. Attorney Wassel stated that he is asking the board to consider having a public hearing regarding this issue, the issue carries a huge responsibility that will affect the town in future years. Chair Herman stated that he attending a meeting the previous night, which he had provided the board members with documentation. At this meeting Mr. Herman became aware of the unique situation of the Town of Linn, where they are seeking opting out of all county zoning including Shoreland zoning. The original date to opt out has been moved to February. Dorothy Burwell stated that the County Committee in whole is having a meeting in the County Board Room at 6 PM on January 17th. Ms. Burwell stated that the board would want to know what the town wants to do. Attorney Wassel stated that there is no statutory requirement to have a Town Meeting, but he would recommend it. Supervisor Pelletier stated he needs more information to know what he is opting out of. 6.Attorney Wassel that a closed session be added to the Town Board meeting regarding the Walco Flying Club HillMar subdivision matter. i)Police Committee Supervisor Malsch stated the Police Committee is recommending the Town proceed with the necessary borrowing to complete the proposed new police facility. Malsch stated he is looking for a consensus of the board to request the additional funds needed. Supervisor Pelletier stated the Town could hold a public hearing regarding this issue or the town could just expend the funds. Supervisor Malsch stated that a public hearing could be held and could be stacked in favor or the board could just go ahead with project. Treasurer Wisniewski asked if part of the bonding could be obtained from Walworth Stated Bank for 30 years and Attorney Wassel stated the funds could only be borrowed in ten-year increments. Attorney Wassel added that sums of money could be shifted from other project by resolution and Treasurer Wisniewski responded that the description of how the money is to be spent is in the perspective from the Bond Council. Supervisor Pelletier stated that the principal could be amortized for ten years and not go through the bidding process. j)Public Works Committee Chair Herman stated that many citizens regarding the driveway issue attending the Public Works Meeting. Herman added the Public Works Committee voted that a moratorium be placed on the enforcement of Sec. 8.11 in regards to driveways existing as of December 15, 2004. He further added that as the roads are resurfaced, driveways would be corrected at Town expense as the Town sees fit by milling off the concrete and installing asphalt aprons to the road surface. Chair Herman stated there were four homes with the same address and the Public Works Committee approved Chair Herman to send letters to three of the property owners that their addresses would be changing. The Town Clerk would be responsible to change the Town, County, etc. records when response was given from homeowner. k)ETZ Committees No meeting l)All other recommendations Chair Herman reported that he had received a list of appointments for Chief Inspectors and Pollworkers from the Town Clerk for the years 2005-2006, which he would provide to the Supervisors for their approval at the Board Meeting. Chair Herman provided each board member with a drawing outlining the regulatory apparatus that he would like to board to consider purchasing and installing at the Blue Gill Rd. access to Delavan Lake at a cost of up to $ 1,000 which would be subject to DNR’s approval. Chair Herman stated that the DLSD is requesting the Town’s approval to add territory to the district per Sec. 60.785 (1) (b) for the Mark Bename Property – South of S. Shore Dr. at Lake St., which is now owned by Shodeen Construction. Attorney Wassel stated that this would be a direct petition to the board to make the decision. He added that there would be other parcels that would be left as an island and a notice to the persons would need to be given. Supervisor Pelletier asked it this was something the town had to do, as the town had other issues with Shodeen. Kevin MacKinnon responded that pipe was laid in 1979 and this would aid in their return on their investment. MacKinnon added that a response would be needed in thirty days. Attorney Wassel stated that State Statutes Chapters 80 and 81 were repealed and recreated regarding Town Roads and the Municipal Code needs to be changed to reflect any references to these chapters. Kevin MacKinnon asked about Blue Gill Road, if the Harvesters would be able to get through and Attorney Wassel responded yes. Adjournment: Supervisor Hummel made a motion to adjourn with a second from Supervisor Malsch and the motion passed unanimously. Chair Herman adjourned the meeting at 7:48 PM. ATTEST: APPROVED: _____________________________ ______________________________ Colleen Endisch, Town Clerk Marvin Herman, Town Chair