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December 7, 2009 Committee of the Whole
Minutes of Town Board Committee of the Whole December 7, 2009 1. Call to order by Clerk Bernsteen at 6:00P.M 2. Roll Call Clerk Bernsteen stated that all members were present with the exception of Chair Burwell who was excused. 3. Clerk Bernsteen Declared a Quorum was present for doing business 4. Clerk Bernsteen stated the Board must appoint an Acting Chair Supervisor Militello made a motion to appoint Supervisor Jones with a second by Supervisor Simons motion carried 4-0. 5. Approval of the Agenda Supervisor Militello made a motion to approve the agenda with a second by Supervisor Simons motion carried 4-0. 6. Communications None 6. Comments and Suggestions of Citizens present regarding items on the Agenda None 7. Committee Reports None 8. New Business: a. Discussion: Conditional Use Permit for East Bay Realty, LLC Supervisor Jones stated that Bill Mularky from East Bay Realty’s auto sales lot, the County does not permit farm tractors sales, they need amendment to conditional use permit. Plan Commission will recommend selling tractors but will not allow accessory farm machinery and will need a rezone for that purpose. Supervisor Simons asked if there were any complaints. Supervisor Jones stated that it all stemmed from the Corn Lady incident and the County went down Hwy 50. b. Discussion: Variance for Neal Gill, Hwy 50 Real Estate Investment Inc Supervisor Jones stated the problem is they are 1’ 4” to close to hwy, there options are to apply for variance or move pump. Plan Commission recommends approving the variance and allowing for pump to stay where it is. Supervisor Militello stated that when it was originally measured it was measured from the cement surround instead of the pump itself. c. Discussion: Rezone from A-2 and A-4 to A-5 for Dana Montana Supervisor Jones state that Dana Montana owns 5 acres at rear of property that she does not use for petting zoo and would like to build a home on one of the properties; minimum lot size of 1 acre. Plan Commission recommends to approve of the A2 and A4 to A5 and to include deed restriction to not allow more than the 2 land divisions. The Plan Commission has had some bad experiences under A5 due to A5 allowing minimum housing on lots and subdivisions are being created. A5 zoning is ambiguous to animals and would allow her to have a horse or horses but she would need a conditional use permit that she will be applying for later under planned residential development and a CSM for land division. Supervisor Simons asked if she would be allowed out buildings, and Supervisor Jones stated yes but there are numerous restrictions, because it is in an AG field. d. Discussion: Park Contract Supervisor Sessner reviewed list of changes made (on file). There was discussion about the contract language of non-budgeted items being purchased and budgeted purchased items being purchased by the contractor. Supervisor Jones asked Steve Shoff if he had a chance to read the contract. Steve Shoff stated that yes he did and does agree with the contract. e. Discussion: Speed Limit on Town Hall Rd (45) and Delview Ave (15) Supervisor Jones stated there is a resolution proposed to change the Town Hall road speed limit to 45MPH and Delview Ave to 15 MPH. Chief Smith stated Delview is near the Delbrook Golf course and the surrounding streets all have 15 MPH speed limits and wanted Delview Ave added to the list of 15MPH speed limit. f. Discussion: 2009 Budget Amendment Chair Phone/Travel Expense to Chamber of Commerce Supervisor Simons explained due to there are not any funds available for the Chamber of Commerce; the Chair is proposing using Town Board line item expense that has not been used to give to the Chamber of Commerce. Supervisor Sessner felt that we should do this due to they give back to us for the fire works and they do help bring in business into the town. Supervisor Simons stated there is cooperative agreement with the Chamber. There is also room tax which is to be used for tourism and felt there is some obligation to use that towards a donation. Supervisor Jones is not opposed to giving the Chamber any money, but that we have asked our employees to cut wages and reduce the number of employees and budgets. The appearance to the employees does not look good and could create morale problems. Clerk Bernsteen stated that this will come out of this year’s budget not next years. Supervisor Sessner stated we gave money to the Historical Society and felt we need to match it. Supervisor Jones felt it would be an insult to those that are taking cuts. Supervisor Sessner asked if new decorations for the town light polls could be purchased out of some of this money. Supervisor Jones stated it is something that could be done for next year. g. Discussion: Theatre Road Improvements Administrator Olson stated the board had discussed this earlier and it will go to the Public Works Committee in January. There is not any negotiation ability with Williams Bay. Supervisor Militello stated that this is the Public Works top priority road and it should not be put off for another year, if it is it will cost even more. Administrator Olson stated this will not even be a board agenda item and he put this on this agenda as a courtesy to keep the board informed and it will not come back to the board. Public Works will consider it and recommend the road improvements for 2010. It will be a Williams Bay bid and we will pay half of everything. h. Discussion: Amend Ordinance to add Ward Clerk Bernsteen stated due to adding the detachment from the City of Elkhorn, that property has a different Assembly District and County Supervisor, so a new ward needs to be created for those voters. i. Discussion: Adoption of Poll worker list Supervisor Jones stated every two years we have recommend and approve the poll worker list. Supervisor Jones stated if you have an objection against you can have them taken off. Clerk Bernsteen stated that the new poll workers are three recommendations from the Democratic Party Bob Betzer, Barb Sullivan, and Carol Atwood. Linda Lorenz called and asked to be put on the list. She has also worked in the past for the Town of Sharon. Supervisor Simons asked if there were back ground checks on these new people. Clerk Bernsteen stated there is criteria that they all need to meet and they all do meet the criteria. j. Discussion: 512 Breezy Street Drainage Easement Administrator Olson stated the dotted line shows the proposed drainage easement. Baxter and Woodman is estimating 20’ width. The arrows are showing the waterway. We are negotiating with the bank removing the garage. In exchange for demolishing the garage they will give us the easement. The cost would be approximately $1,700 to demolish the garage, plus possible survey costs. Supervisor Jones felt we should proceed as aggressively as possible. Administrator Olson wanted to know if the Board objected and if not he would proceed with this. There were no objections from the Board. k. Discussion: Purchasing Procedure Administrator Olson took the minutes from the Admin committee and roughed out a Resolution. Supervisor Jones stated that we are making the department heads responsible for up to $500 and wondered how we know that the item was actually received. Supervisor Militello stated that the bill goes to the department before a purchase requisition is made out to go for committee approval. Supervisor Sessner suggested we use purchase order forms, Treasurer Duchemin stated you would not get the departments to fill them out. Supervisor Militello stated if we do this that way Treasurer Duchemin would be inundated with paper work. Administrator Olson asked if we need something for non-budgeted over $500. Supervisor Militello stated yes, she felt we do. l. Discussion: Attorney attendance for December board meeting No 9. Comments and Suggestions of Citizens Present None 10. Adjournment Supervisor Simons made a motion to adjourn the meeting with a second by Supervisor Jones motion carried. Meeting adjourned at 7:30PM Submitted by: Dixie Bernsteen, Clerk