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February 11, 2009 Work Meeting
Minutes of Town Board Work Meeting February 11, 2009 1. Call to order by Chair Polzin at 6:00P.M. 2. Declaration of a Quorum present for doing business by Chair Polzin. 3. Communications Administrator Olson stated that he felt a resolution should be drawn up for the Hwy 50 Project; on one purchasing of merchandise that spending of $1000 or more should have board approval. Mr. Riviere 537 Valencia Drive brought in pictures for the board to review of the water problems on Valencia Drive. Administrator Olson will take them off of the disc and return Mr. Riviere’s disc to him. Chief Smith stated that the Clerk’s office, Police Department has been getting many calls on the new Lake speed limit ordinance. Chair Polzin stated he had not gotten any calls, but several board members and committees have. 4. Comments and suggestion of citizens presents NONE 5. Old business: NONE 6. New business Committees Reports a. Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. NONE b. Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. NONE c. Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. NONE d. Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. Supervisor Militello stated the auditor will be here next week to finish the audit. e. Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Supervisor Jones stated that he and Administrator Olson received an invitation from the City of Delavan and Village of Darien to form a fire district with all surrounding communities. This will help lower costs to communities and become more efficient. Does a committee need to be forms for this? Supervisor Wolfgram stated the he felt this should come from the fire committee to present it to the board. It was decided to keep it with the committee until a board decision needs to be made. Supervisor Wolfgram stated that Mary Knipper wanted a letter put into the minutes that was read at the last board meeting. Clerk Bernsteen stated that it has already been done. He also stated that the by laws for the fired department are being worked on. f. Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Chair Polzin asked what the Lake Committee felt about the lake speed ordinance. Supervisor Wolfgram stated that he informed them about it and gave them his opinion that he felt it should be stipulated that it be from Memorial Day to Labor Day. Administrator Olson is to ask the city to hold off adopting the ordinance and the board should take another look at the ordinance. It was suggested to redo the ordinance and do the first reading at March’s Board Meeting and the second reading at April’s Board Meeting. g. Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. NONE h. Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. The committee recommends approving a variance for Mike Collyer of 3301 Bay road Tax Key # FIS 00001 allowing exceeding total accessory building square foot overage of 360” (460,), a rear yard setback variance of 24”, and a side yard setback variance of .4”. Chair Polzin stated that something needs to be done for those people that cancel their meeting with the plan commission at the last minute. It is not fair to those interested parties that are notified make a trip to town hall for the meeting and then find out that it had been canceled when they arrive at the meeting. Should a fee be implemented? This needs to go back to the committee for more information and recommendation. The committee recommends approving the variances for Chuck and Linda Hollman of 1811 South Shore Drive Tax Key # FPC 00001, with a variance to allow construction within the side yard of 1.3’ and a 2nd story addition. There is a special Plan commission meeting tomorrow (2.13.09) to discuss impact fees. i. Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. Chair Polzin stated that Police Department has been looking into a K-Nine dog program and vehicle. j. Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. The committee recommends accepting the Engineers Service Agreement, not to exceed $11,500. The committee recommends accepting the 2 change orders for the Salt Shed/Police Garage. Unforeseen field condition of driveway base material and e existing surface drainage problem on police parking lot outside of original construction limits. Thirteen remote control overhead door operators were requested by the Town of Delavan. k. Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. NONE 7. Adjournment Supervisor Wolfgram made a motion to adjourn with a second by Supervisor Franzen, motion carried unanimously. Chair Polzin adjourned the meeting at 7:05 P.M. Submitted by: Dixie Bernsteen, Clerk