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February 14, 2007 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of February 14, 2007 The regular monthly Town Board Work meeting was held in the Town Hall after due notice had been posted. Chair John Pelletier called the meeting to order at 7:15p.m. PRESENT: ALSO PRESENT: Town Chair, John Pelletier Clerk, Colleen Endisch Supervisor, Larry Malsch Treasurer, Shari Wisniewski Supervisor, Dolores Nowak Fire Chief, Gerald Edwards Supervisor, Wayne Polzin Attorney Wassel Supervisor, Bill Endisch Sergeant Erik Voss Deputy Clerk, Jan Armonda Audience: 5 persons Chair Pelletier declared that a quorum was present for doing business. Communications: Clerk Endisch reported that Franklin Jones dropped off correspondence for each of the Board Members with a copy for the Town Clerk that he asked to be presented during the communication portion of the meeting. Comments and Suggestions of citizens present: None Old Business: None New Business: a)Reports/ Discussion/agenda preparation of issues resulting from monthly Committee Meetings 1.Administrative Committee Supervisor Nowak reported the Committee had a special meeting for the last go thru regarding the Employee Handbook. Clerk Endisch will be making the necessary corrections and distribute as soon as she can. Supervisor Nowak would like to see the document voted on at the March. Supervisor Nowak asked for an agenda item for a combination “Class B”/Class “B” Liquor License for Delavan Entertainment Center, Glen Sullen Owner-Karmelita Fazlovic, Agent. Supervisor Nowak reported she has been corresponding with Cathryn and Kevin for possible dates they could meet. Kevin Bruner doesn’t have the time right now; Nowak asked if two would be sufficient. Chair Pelletier didn’t see a problem with that. Supervisor Nowak asked about the formation of the committee, should we appoint two board members to be chair and co-chair of the committee. Chair Pelletier thought that Supervisors Nowak and Malsch should hold those positions. Supervisor Polzin asked if the committee was going to limit the amount to be sent to the town board to interview. Supervisor Nowak said that Cathryn would like not to be held to a specific number. This should be an agenda item to appoint the member of the ad hoc committee. 2.Economic Growth & Development No meeting – Clerk Endisch said she would take off the agenda for next month. Supervisor Nowak said she is going to send letters to the committee members to thank them for working on the hard work. 3.Emergency Government No meeting 4.Finance Committee No meeting – Treasurer Wisniewski reported the annual audit starts tomorrow. 5.Fire & Rescue Committee Supervisor Polzin said there would be no agenda item. Chair Pelletier said he is going to recommend to the board to appoint Herb Sessner to the Plan Commission and Supervisor Polzin should think about filling his spot. Polzin will work with Chief Edwards about a new member. 6.Lake Committee No agenda item – Chair Pelletier said he did meet with DNR concerning issues about Brown’s Channel. The good news is that they are not going to fine us and have worked thru the issues. 7.Park & Tourism Committee Supervisor Endisch said the Park Committee did talk about a possible extension or addition to the current community center. Endisch said he wasn’t sure where people at the forum got the 1 M dollar figure from. Endisch said he has been talking with McGill in Elkhorn regarding a new building. Endisch has talked with the County, DNR and DLSD regarding what permits would need to be pulled and any other requirements of these agencies. The Park Committee decided at their last meeting they would also like to get a quote in updating the outside of the current facility to be compatible in looks to the new structure. Once finalized Endisch would be presenting the board with preliminary drawings and site plans. Endisch said the contractor would also be able to estimate a cost for the design phase. Chair Pelletier reminded Endisch that the town cannot have a Design/Build Contract; the building needs to be put out to bid. Supervisor Endisch said he has two quotes for a portable sound system, from the Music Center and Breber Music. Both Units are plug_and_play; with the biggest advantage of the unit from Breber is that it is on casters and the units weight approximately fifty-five lbs. Endisch said the unit will have three wired mikes and one wireless; quotes are, Music Center $ 1,247 and Breber $ 1,161. Because the quotes are a little over the $ 1,000 originally approved Endisch is looking for an agenda item to approve the additional expense. Gary DeVries approached the board saying he never heard of the unit from Music Center and the unit he is recommending the town purchase from Breber is made by the Fender and PV organization. DeVries said about ten years ago he starting doing work for Breber, thus he was able to get the same discount Breber gives to schools. DeVries added the price included shipping and would be delivered to his door. Supervisor Malsch asked if they looked at the acoustics; and Supervisor Endisch responded they took a smaller unit down to the park; didn’t have the unit set up to the full amplification level and had no difficulty hearing from one end of the center to the other. Gary DeVries said he was somewhat surprised that the committee wanted estimates on this; seeing he has been doing the work in the town all these years. Supervisor Endisch said the equipment has a one year warranty on the unit. 8.Plan Commission Chair Pelletier asked for an agenda item for the appointment of Herb Sessner to replace Mark Kolczaski. Chair Pelletier said everyone is aware the conceptual plan for Shodeen was defeated at the Plan Commission and he feels it is time to bring to the board for a vote. He would like to schedule a special meeting of the board. Supervisor Nowak asked if PDI and Shodeen could be represented at that meeting, as she has many questions. Chair Pelletier said his intention is to give the same motion he did at the plan commission meeting and let the chips fall where they may. He would make a motion with eleven conditions; no public comment. Pelletier said he would like to setup in the next couple of weeks. He asked if all were in agreement. Chair Pelletier said that once the Shodeen issue is resolved he will turn his attention to incorporation. He added the town needs to know where we are heading before filing for incorporation. Pelletier said if there is no Shodeen, the town might be looking at other ways in lieu of incorporation to protect ourselves. He said this won’t prevent annexation, but if no growth is what we want $ 75,000 for incorporation is a waste. One alternate way would be updating the master plan for no growth. Supervisor Polzin said after the notification of the Charter Towns Bill, he called all of the supporters of. He recommended that all give them a call; they all have an 800 number. Supervisor Polzin added the League of Municipalities is against the bill. He added the Town of 1 of 4 that is eligible for a full charter; 19 others are close to it. Polzin said he volunteered to speak before the committees. Chair Pelletier said he provided the board with letters from the cities of Elkhorn and Delavan. He hasn’t talked with either of them; he isn’t sure whether there should be a three way meeting. Supervisor Polzin said he isn’t sure of their intention, he thinks the town should contact them and meet about there interest and concerns, maybe work on boundary agreements. Chair Pelletier said he would contact both communities and would like to setup a meeting to strategize and asked Attorney Wassel if this could be closed session. Attorney Wassel responded he would look at carefully for the legality. He thought the subsection regarding competitive bargaining would work. Supervisor Malsch said there needs to be an ordinance to change the plan commission to a higher number of citizens and remove the engineer as a voting member to a consultant. Attorney Wassel will draft; an agenda item. 9.Police Committee Supervisor Malsch said the committee would be ready to make a recommendation in March for the Deputy Chief Position. Supervisor Polzin said the generator is here and as soon as the weather warms up it will be installed. 10.Public Works Committee Chair Pelletier said the winter has been hard on the snow plows; two have been involved in accidents. Chair Pelletier reported the replacement salt shed, PW structure is going to be put out for bid. The Town would be taking down the present building. The architect will put together the packages for the bids. Supervisor Nowak asked if there wasn’t supposed to be another door in the building and what about the police dept. garages. Chair Pelletier said he wasn’t sure if they wanted a garage; the committee will need to bring back to the Town Board. He said the garage couldn’t be attached as it needs to be heated. He asked for an agenda item for putting the salt shed out to bid. 11.ETZ Committees 12.Other Clerk Endisch said there are three tax issues that need to be agenda items. Carol Dahl is making a request for unlawful real estate tax paid on two acres. James Vandenberg over-assessment for 2006; corrected in 2007 – Owner has two parcel and the improvements were on both tax bills. Wisconsin Tax Solutions – Challenge on assessments, defined as residential but is vacant land Supervisor Malsch said he will need to be excused from the Board Meeting, having tests done that day. Clerk Endisch said she wouldn’t be there either, she will be at the polls. Adjournment: Supervisor Polzin made a motion to adjourn the meeting with a second from Supervisor Malsch and the motion carried unanimously. Chair Pelletier adjourned the meeting at 8:05 p m ATTEST: APPROVED: _____________________________ ______________________________ Colleen Endisch, Town Clerk John Pelletier, Town Chair