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January 9, 2008 Minutes Town Work Meeting
Minutes of Town Board Work Meeting January 9, 2008 1. Call to order by Chair Polzin at 7:00 P.M. 2. Roll Call by Chair Polzin, all members were present 3. Declaration of a Quorum present for doing business by Chair Polzin. 4. Communications Herb received an email from a citizen regarding collection of taxes. The person was wondering if we are current, also had concerns regarding book keeping. Supervisor Sessner sent an e-mail back to the concerned citizen. 5. Comments and suggestion of citizens presents Wayne received phone call about the City of Elkhorn dumping sewage into the ponds. Investigated with Chief Smith, and Administrator Olson, called the DNR, will turn over to the committee. Mary Knipper suggested contacting Walco-met (Gary Gagnin), is there an illegal by-pass and if so that means Walco-met fees are not being paid. Supervisor Sessner suggested writing up a written report for him and he and Supervisor Jones will bring up at the Tri cities meeting. Chair Polzin stated John Tapson admitted doing the dumping for at least the last 14 years. Carol Holt was recently gifted 2 acres of land from her mother and is paying $1140 in taxes for 2 acres of land, this was to be taken care of last year with the Assessor, she needs to know what else she can do to get this corrected. Her neighbor is paying much less. 6. Old business: NONE 7. New business Committees Reports a. Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. It has been brought to the attention of Chair Polzin that Attorney Wassel is accepting calls from any citizen from town and the town is being billed for theses calls. A billing practices and procedures need to be implemented for the Town Attorney as to who the town feels is acceptable to pay for and what procedures should be followed by members of the board. b. Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. Explained why sirens did not go off for storm, was responsibility of sheriffs department to sound sirens in emergencies. c. Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. None d. Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. Supervisor Sessner is setting up with auditor to have audit for 2007 done. e. Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Department head meetings to communicate with the Administrator, is there a new chain of command? The purpose of the meeting is to keep track of short term projects and emergency type situations can be handled in a timely basis. f. Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Don Holst does many things with DNR and Lake Committee; the committee would like to appoint him as the liaison for the lake committee projects. This decision can be made at the committee level. Brown’s channel project, need to set an assessment meeting, with attorney, engineer, and the board. g. Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. The paperwork for grants for municipal pier, when or do we need to make a resolution, committee to work with Administrator on this project. Supervisor Wolfgram suggested the piers need some repair. h. Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. Lakeland Church berm’s, lighting and landscaping; town was to receive plans that were never received. This needs to be turned over to Baxter & Woodman for investigation too determine where the plans are if they were ever submitted and if they were submitted, do they comply with the plan. Administrator Olson to work with Mark (Baxter Woodman) about this project and keep Supervisor Jones informed. Richard Freeman 4215 Robins Rd Tax Key # FSU 00008 is requesting a variance of shoreline set back from 75 feet to 71 feet, for a 3 season room and second story deck construction. i. Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. For budget purposes some type action needs to be taken to move monies for former Chief Mayer’s pay out of reserve. Need to make official the swearing in of new Chief Phil Smith. j. Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram asked if the $9000 for the new truck that was tabled last month. Administrator Olson will work on putting all resolutions together to be approved at one time. Supervisor Wolfgram felt that this should have gone through proper channels and be put out for bid with proper specifications. k. Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. Supervisor Wolfgram felt we should go over the employee manual again. Make all recommendations to the Administrator. There will be a meeting to be held at the Delavan-Darien High School on February 5th, starting at about 3PM – 7PM which will be open to the public about the different phases of Highway 50 project. This project is to change this area from a two lane highway to a four lane highway. (Lake Lawn entrance to Community Church in Williams Bay) Charlotte Holt asked when Mound Road would be finished, Chair Polzin stated some time this year. Don Diechsel asked if the Bay Road has been turned over to the Camp. Need to contact attorney to find out where that process is. Administrator Olson is updating the creation of commissions and committees ordinance, one question; the City of Elkhorn has been discussed to serve on the Lake Committee, is that for sure? Supervisor Wolfgram stated that the Mayor has recently appointed someone. This person will not be a voting member. Administrator Olson stated that the department head meetings are for the purpose of tracking one time projects, a way of forcing people to come to a table and keep communication open between departments. Administrator Olson suggested changing start time of Work Meeting and possible Board Meeting up to 6PM. . 8. Adjournment Supervisor Sessner made a motion to adjourn with a second by Supervisor Jones, motion carried unanimously. Chair Polzin adjourned the meeting at 8:55 P.M. Submitted by: Dixie Bernsteen, Clerk