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July 13, 2005 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of July 13, 2005 The regular monthly Town Board Work meeting was held in the Town Hall after due notice had been posted. Chair John Pelletier called the meeting to order at 7:08 p.m. PRESENT: ALSO PRESENT: Town Chair, John Pelletier Clerk, Colleen Endisch Supervisor, Richard Hummel Treasurer, Shari Wisniewski Supervisor, Larry Malsch Police Chief, Andrew Mayer Supervisor, Wayne Polzin EXCUSED: Supervisor, Dolores Nowak Audience: 7 Communications: None Comment and Suggestions of citizens present. Susan Vogus, 808 Inlet Shore Dr. addressed the Board stating that she had been informed at the monthly DLIA meeting that the Lake Committee Meeting was being cancelled for July and as a concerned citizen she has some issues with that. Ms. Vogus stated that she and other residents get a lot of information about the water quality of the Lake, a monthly update on Clean Boats/Clean Waters, information regarding water safety issues and updated information regarding the four lake management projects. Ms. Vogus stated she understood that there wasn’t a quorum available to vote on issues, but at least the residents could have gotten updated on where things are. Ms. Vogus pointed out how hard the Association supports the Town, and that their organization has had a rapid increase in membership and it is important that their board can give updated information for their own DLIA meetings. She asked that her comments be added to the Town’s minutes and gave the clerk copies of the board members and file reiterating her comments. Old Business: None New Business: Reports/discussion/agenda preparation from issues resulting from monthly Committee meetings. )aAdministrative Committee Supervisor Hummel reported the Administrative Committee discussed at length the additional staffing needs at town hall. Clerk Endisch passed out the ad she had placed in the Shopper for next week. Clerk Endisch said she is looking for some direction from the board on what type of benefits we are going to offer this employee, there is no position currently to compare to. Endisch added benefits like vacation, sick days, holidays, when appropriate to give an increase in wages, etc. Chief Mayer stated he would provide the clerk with the information he has regarding the Administrative Assistant for the Police Department. Chair Pelletier stated he would call a special meeting to discuss this, prior to the interviewing of candidates. Supervisor Hummel Polzin asked to have the authorization of the Town Board to give the Clerk permission to advertise for a Deputy Clerk/Treasurer. Chair Pelletier reported that Clerk Endisch informed him today that she had applied at an alternate carrier through our insurance broker for Employment Practices and Officers Liability insurance and they wouldn’t quote on because the town has never adopted an Employee Handbook. Clerk Endisch stated that our agent said the town should get copies of the City of Delavan or the County’s handbooks as a starting point. Treasurer Wisniewski stated she thought this was about 95% done and was never adopted. Attorney Wassel stated the Town tried to adopt, but the P.W. Union Employees filed a grievance related to. Clerk Endisch will ask for copies and the Admin. Committee will address at future meetings. Chair Pelletier asked if the Admin. Committee could work on a written policy on per-diems and mileage. Clerk Endisch stated she hadn’t seen any abuse going on in this area. Supervisor Polzin thought there was something in place and Treasurer Wisniewski told Clerk Endisch she thought she had something on file and would provide. )bEconomic Growth & Development Committee Supervisor Hummel stated the committee is moving forward on a Town Calendar. Hummel reported that on September 13, 2005 the EGAD committee would be hosting a meeting with the businesses in the Town and Dave Patzelt from Shodeen Construction would be the featured speaker. Hummel stated this would be a posted meeting and all residents could attend. They are planning on serving water, soda and some type of light refreshment. Supervisor Hummel wants to make sure there are no hang-ups with his Committee planning this event. Treasurer Wisniewski stated as long as the event wasn’t by invitation only. Chair Pelletier asked if the Economic Growth and Development Committee could explore the subject of impact fees. Attorney Wassel stated these were shot down six or seven years ago. Supervisor Polzin stated he thought they would a good idea )cEmergency Government No Meeting )dFinance Committee Discussed at an earlier meeting. )eFire & Rescue Committee Supervisor Malsch reported the Committee opened the bid for the fire truck and trailer that were for sale and Clerk Endisch informed him today they didn’t have all the bids. Malsch will hold a special meeting next Monday to open up the remainder of the bids. Attorney Wassel informed Malsch that the person who made the motion to accept the bid would need to make a motion to reconsider the motion and make the new motion. )fLake Committee Chair Pelletier stated the Lake Committee hadn’t met. Pelletier said he had provided the board members with a draft proposal with the Sanitary District which he would like to discuss in closed session after the board meeting on next Tuesday. g)Park & Tourism Supervisor Hummel reported there is continual power loading going on at the park and was wondering if an ordinance could be adopted to address this issue. Attorney Wassel reported this issue has come up before and the city would need to agree to adopt such an ordinance. Supervisor Nowak stated there is a sign down at the launch prohibiting. Attorney Wassel stated this could not be enforced as it is not in State or Local statutes. Supervisor Hummel stated the fireworks were the best show the town has ever put on. Hummel has been informed that quite a few of them didn’t go off and he would be talking with the vendor to get credit for next years. Supervisor Hummel stated the Town made $ 1,130 from the concessions got $ 850 in cash donations to defray the cost of the fireworks and made $ 354 on the raffle. Supervisor Polzin asked if the doors in the men’s washroom had been replaced and Supervisor Hummel stated yes. Supervisor Polzin asked about the damage to the Park Building and Supervisor Hummel responded the sink had been repaired but the other areas of damage have not been addressed. Supervisor Polzin asked who was going to pay for, Hummel responded he didn’t know. Hummel asked if the Police Department had done a report on, Chief Mayer responded no. Supervisor Polzin asked in the Police Department could investigate and Chief Mayer stated yes at the direction of the board. h)Plan Commission Chair Pelletier stated there would be no agenda items from Plan Commission this month, other than to add a closed session for the Gramse case. i)Police Committee Supervisor Malsch reported that Lake Lawn Lodge spoke with Officer Smith and have offered the Town the usage of a marina slip and Malsch was looking for the board to consider this. Malsch stated the Police Dept. could store their old boat there, which would make it more convenient when a backup was needed the boat patrol. Malsch asked if the town needed the Town Attorney to draft up an agreement and Attorney Wassel stated no agreement of license would be needed. Supervisor Malsch stated the Committee had discussed private road enforcement issues and would be making a recommendation to the board at a later date. Supervisor Malsch stated that Vernon Choyce from Arris Corp. would be putting the Police Station out to bid the next day and the timing would allow the Town Board to address at the August T.B. Meeting. Mr. Choyce explained why they chose a three week bidding process and that he wasn’t looking for the T.B. to authorize on the 16th. Supervisor Polzin asked Chair Pelletier if this was the appropriate time to read a statement and Pelletier answered yes. Polzin read a statement opposing putting this building out for bid and outlined areas that he had concern with. Chair Pelletier stated this issue had already been voted on two months ago; where the Town Board gave the Police Committee the go-ahead to put out to bid. Pelletier added the Town Board would have ample opportunity to review the dollars involved after the bids are received and ensure that the complete package is all included in the bids to budget. Pelletier added that Polzin has some valid points, but that Pelletier is deferring this to Supervisor Malsch who has put much effort into this project and he wasn’t going to second guess the committee, Police Chief and the Police Officers. j)Public Works Committee Chair Pelletier stated the Public Works Committee is recommending the Town approve the repeal and recreation of Ordinance # 254, repealing and recreating section 8.11 (1) (g) relating to driveway standards. Chair Pelletier reported that everyone received a letter from the city regarding Borg Rd., and it was determined that Chair Pelletier would arrange for a Public Hearing for residents along that road, to explain how this would affect them. Chair Pelletier will send a letter to the residents along with scheduling the meeting. Chair Pelletier explained there are eight old drive-way bonds that need to be refunded, which the Public Works Committee recommends to refund. Mike Petkoff will work with the treasurer. Chair Pelletier stated the town would be opening and awarding the bids for the surplus P.W. material/equipment for sale. Chair Pelletier reported that he will put a closed session agenda item to discuss the need and status of the Public Works Foreman. k)ETZ Committees No meeting l)All other recommendations Chair Pelletier called for a short recess at 7:58 p.m. prior to the closed session portion of the meeting Supervisor Hummel made a motion to go into executive closed session under 19.85 (1) (g) to confer with legal counsel concerning strategy to be adopted with respect to litigation in which it is involved, selection of counsel, and possible settlement offer – State of Wisconsin with a second from Supervisor Polzin and the motion carried unanimously. ()aDiscussion/possible action regarding issues discussed. Supervisor Polzin made a motion to agree to accept the latest settlement proposal with the State of Wisconsin and Supervisor Hummel seconded the motion. Chair Pelletier asked for a roll-call vote; Supervisor Nowak – Yes; Supervisor Polzin – Yes; Supervisor Hummel – Yes; Chair Pelletier – Yes; Supervisor Malsch – Nay. Chair Pelletier made a motion to continue in closed session under 19.85 (1) (g) to confer with legal counsel concerning strategy to be adopted with respect to litigation – Animal Slurry. ()aDiscussion/possible action regarding issues discussed. Supervisor Hummel made a motion to go out of executive closed session with a second from Supervisor Malsch and the motion carried unanimously. Adjournment: Supervisor Malsch made a motion to adjourn with a second from Supervisor Hummel and the motion carried unanimously. Chair Pelletier adjourned the meeting at 8:25 PM. ATTEST: APPROVED: _____________________________ ______________________________ Colleen Endisch, Town Clerk John Pelletier, Town Chair