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July 9, 2003 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of July 9, 2003 The regular monthly Town Board Work meeting was held in the Town Hall after due notice had been posted. Chair Herman called the meeting to order at 7:00 p.m. PRESENT: ALSO PRESENT: Chair, Marvin Herman Clerk, Colleen Endisch Supervisor, Jack Fleming Treasurer, Shari Wisniewski Supervisor, Richard Hummel Attorney, Steve Wassel Supervisor, Larry Malsch Police Chief, Andy Mayer Fire Chief, Gerald Edwards EXCUSED: Supervisor, Jay Goethal Audience: Approximately 3 Chair Herman called roll and there was a quorum present for doing business. Comments and suggestions by citizens present: Chris Stebnitz representing Stebnitz Builders addressed the board regarding a special consideration to allow street parking on South Shore Drive for two weekends (July 26 & 27 and August 2 & 3) for the Parade of Homes. Stebnitz is featuring the only remodeling project on the tour of homes and they estimate 2000 + people viewing the home. Stebnitz has spoken with Police Chief, Andy Mayer, who didn’t think perceive a problem or couldn’t see a safety issue. Chair Herman affirmed his position as to oppose, reason as the widening was done for as a convenience to the residents & the Town and many people have benefited from it. Stebnitz stated this is one of their two big events of the year, it is not just an open house, and they gain much exposure. Attorney Wassel stated rather than doing a moratorium, he would rather see a permit process, possibly for a designated area. The Police could be informed of the area to ensure the customers comply. Chief Mayer stated that would be difficult on the weekend as only two officers are on duty and couldn’t spend their day enforcing parking issues. He added the no parking ban was a direct result of the condos being built and can’t see why there couldn’t be parking on the side opposite the bike trail. Supervisor Fleming made a recommendation to discuss/possible action of amending ordinance # 237 at the Town Board Meeting for July. Kim Even (CK Recreations) asked the board if there would be any interest in having a Volleyball Tournament with the City of Delavan, just as a “fun thing”. Ms. Even has spoken with Mayor Nieuwenhuis, who liked the idea. There would be a trophy, a cook-out and possibly the next year the losing team could provide the food. The event date picked was Saturday August 30th, 2003. Kim also reminded everyone that a Sock Hop is going to be held on July 25, 2003 from 6 to 11 p.m. Old Business: None New Business: Reports/discussion/agenda preparation from issues resulting from monthly Committee meetings. )aAdministrative Committee No report – didn’t meet – will meeting on 7/14/2003. )bEconomic Growth and Development Committee Chair Goethal not present –Co-Chair reported no report. )cEmergency Government No Report )dFinance Committee Treasurer Wisniewski reported she would be passing out 2004 budget sheets this month, along with the figures from last years budget and this year through 6/30, which will help in setting new budget amounts. )eFire & Rescue Committee Chair Herman reported that a representative from the LaBahr Farm visited with him last month and the representative felt the Town had agreed to pay $ 2000 and was looking for the payment. Chair Herman pointed out that this issue was discussed in September 2002 and a motion to replace the roof was defeated and no motion was made to move our items stored there and pay the $ 2000, it was only discussed. Chair Herman will place the item on the Town Board agenda for discussion/possible action. Chief Edward reported the need to replace various radios, pagers at a total cost of $ 7,380 and he wasn’t sure if this equipment was budgeted for. Treasurer Wisniewski instructed Edwards to charge to Equipment Replacement Fund. )fLake Committee No Report )gPark & Tourism Committee Supervisor Malsch brought up gate fees for 2004, asked procedure. Chair Herman stated this topic should be a Park Committee item, with a recommendation to the Town Board. Supervisor Malsch presented a picture of a 4 X 8 bridge to be installed on the parking lot island at the park at a cost of $ 1,149.95 to be charged to Fees in Lieu of Dedication. Supervisor Malsch made the recommendation to discuss/possible action of issue at the Town Board meeting. Supervisor Malsch stated that 72 feet of the galvanized fencing at the park had been destroyed, with no perpetrator found. Chair Herman stated he had the police report and the estimate ($ 1,119.00). Supervisor Malsch recommended we send to our carrier. Chair Herman stated the $ 500 deductible fee would be charged to the Park Budget (Park Maintenance). Supervisor Malsch asked that the Launch Fees for days of Town Events be clarified in the 2004 bid. Chair Herman stated Admin. Coordinator Gayle Finn had drafted the contract and it was not reviewed by our attorney. Attorney Wassel agreed, contract was written by June Yantis and Gayle. Supervisor Malsch pointed out the language in conflicting, spelled out two different ways in the contract. Supervisor Malsch stated he would recommend that the Evens be allowed to keep the launch fees for July 5th, which add up to $ 382.02. Malsch added Gayle did a lot of the leg work (advertising, ordering vendors, planning event etc.) in the past and Kim picked up these additional duties in Gayle’s absence and he would also recommend additional compensation of $ 250 to be paid to Kim. Supervisor Hummel stated he thought the Evens had been compensated with the additional $ 1,000 they receive for Town Events. Ms. Even pointed out they have 8 Town events this year, 5 in their contract, which comes out at $ 200 per event. Supervisor Fleming supported Supervisor Malsch’s recommendation. Both items will be added to the Town Board agenda. )hPlan Commission )iChair Herman discussed the possible action on approving the CSM (3) for Anchorage of Lake Geneva LLC which will be added to the Town Board Agenda. The property is on North Shore Dr. (former Farlander property) SW ¼ Sec. 29NW ¼ Sec. 32 T2N R16E. )iiThe Plan Commission is recommending the Developers Agreement for High Pointe Subdivision Add. No.1 is approved. )iPolice Committee Supervisor Fleming stated the Officers Carol Hansen and Christina Miklevitz rescued a young girl and her father from the lake and asked that the ceremony for Special Commendation be added to the agenda. )jPublic Works Committee Chair Herman stated they had opened the closed bids for a portion of 2003 town road work and the committee is recommending the board approve the low bid from Frank Brothers for $ 81,266. The Public Works Committee went over the specs, and found them to be in line. The only other bid was from B.R. Amon & Sons, which was for $ 106,002.10. )kETZ Committees No Report )lAll other recommendations. )iSupervisor Malsch asked if the town couldn’t drop the language of dispensing the first and second reading of motions for ordinances. Attorney Wassel stated there are reasons why we have the procedure, one being we have an ordinance which requires it. The ordinance was adopted because town residents demanded; they felt ordinances were being passed too quickly without the citizens having a chance to react to. Attorney Wassel asked the Administrative Committee to take a look at the issue and Supervisor Fleming stated he would add to the agenda. )iiChair Herman stated he has not been able to contract with an Insurance Carrier for the Boards Liability Insurance. The Town was rejected from multiple companies and Chair Herman was referred to a consultant with Devine & Twidell who is working with Rural Insurance for underwriting. Chair Herman stated one other option is to go with a 2nd tier company, with a large deductible. He will keep Board members in the loop and will most likely need to call a special board meeting sometime this month. )iiiAttorney Wassel informed the Board that there is a lawsuit from the Highlands regarding their roads. He will keep everyone updated. )ivTreasurer Wisniewski asked about the ambiguity of the language in code for roofs and asked about a possible ordinance to clarify the requirements for permits pertaining to roofing. Will be added to the Town Board agenda. )vChair Herman reported that Wisconsin Statutes states that any town board may provide by ordinance for the destruction of obsolete public records. Prior to the destruction, at least 60 days’ notice in writing of such destruction shall be given to the historical society who will come in and determine if anything is of historical value. The historical society may waive such notice. Clerk Endisch asked that this topic be tabled, as one of the topics in the New Clerk Seminar she is attending in August will be record keeping. Will bring back updated and recommendation in September. )viChair Herman stated the Town has been given a heads up that a meeting will be held concerning high powered tension wires to be installed bordering some resident’s property in the Town. Chair Herman will keep updating as information become available. )vii Chair Herman discussed the Town’s policy on Business Registration. The Business Registration was adopted and not enforced, kept up with. Attorney Wassel stated the primary purposes were to allow the police and fire departments to know the businesses and aided the town assessor in assessing personal property. Should be an Administrative Committee item. )viiiSupervisor Malsch reported the Park Commission was addressing a multi-year fire-works contract. )ixChair Herman recommended that we hold a Nuisance Goose Hunting Season at/near Community Park in September 2003 in accordance with DNR rules. Labor Day weekend would be exempt. )xChair Herman reminded the Board about the Public Hearing re: Terrace St. and Dam Rd, assessments, which is to be held on Tuesday, July 15th at 6:30 p.m. )xiSupervisor Fleming announced he would be in military training August 1st thru 9th. Supervisor Hummel announced he would be on vacation August 3rd thru 10th. Adjournment: Supervisor Malsch made a motion to adjourn at 8:43 p.m. with a second from Supervisor Fleming and the motion passed unanimously. ATTEST: APPROVED: ______________________________ ______________________________