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June 11, 2008 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting June 11, 2008 1. Call to order by Chair Polzin at 6:00 P.M. 2. Roll Call Chair Polzin stated Kay Franzen was excuse all others present 3. Declaration of a Quorum present for doing business by Chair Polzin. 4. Communications Clerk Bernsteen stated that Steve Shoff Manager of the park and Jon Kasnick of the End Zone have set a pig roast to benefit to raise money for the Annual Fireworks display. He would like to have the board members attend if available so we have representation from the town. Cost is $10.00 and it starts at 1:00PM 5. Comments and suggestion of citizens presents Terry Mumper representative of the Delavan Highland would like to work with the Town and Sanitary District to help prevent the water that is coming from farm fields and Millie’s Pancake House; this is causing the north side of the channel to flood. Would like to know where the drain tiles are placed so they can check to be sure they are not clogged. Administrator Olson and Jim Wolfgram will locate the files and make copies for them to view. 6. Old business: NONE 7. New business Committees Reports a. Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. Administration committee recommends to the board to approve the liquor license for all that applied for the 2008-09 year. Business Name Agent Name Business Address Inn-Between Bar & Grill Matthew Sloan 1522 Beckman Dr Bob's Beach Shack Robert Lee 5678 Highway 50 Brown's Market & Liquor Store Connie Lindloff 3714 S. Shore Dr. Cattails Richard Szczepanski 2517 N. Shore Dr. Delavan Entertainment Center Karmelite Fazlovic 5574 Highway 50 Delavan Lake Resort J Stephen Littig 1505 S. Shore Dr. Delavan Lake Yacht Club Steve John Meston 1501 Cedar Point Dr. End Zone Sports Bar & Grill Jon Kasnick 4112 Bluegill Rd. Margot's Dining, LLC Vera Graf 4009 S. Shore Dr Fred's Wagon Wheel Frederick Hennerley 2891 County Road O South Lake Front Liquors/Mobil Gill, Deepak 3508 Highway 50 Virna's Pizzeria Jose Cudemos 5610 HIGHWAY 50 Matt's Hogan's Goat Matthew Clark Miller 2028 N. Shore Dr. Maxi Shell Bhvana M Patel 514 Highway 50 Mulligan's Sport's Bar & Grill Arben Useni 188 Highway 50 North Shore Bar & Grill Karyn Rossi 2001 N. Shore Dr. Scoop's Place Maria Marsala 2645 County O South Pirates Cove Brent Kendal 622 Highway 50 Budget Banquets LLC Paul Demchenko 548 Delavan Dr Sportsman's Park Matthew Loch 3552 Highway 50 Village Supper Club David Marsicano 1725 S. Shore Dr. Waterfront Pub and Eatery Joey Scholle Torkelson 408 Highway 50 b. Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. NONE c. Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. NONE d. Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. Supervisor Militello stated we have a draft copy of the audit, and are waiting to get final letter from the auditor. When it is complete she would like to have a Finance Meeting and then meet with the Town Board. e. Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram was given a letter of mutual aid box alarm systems that is nation wide, by the Chief Edwards. Advises the Administrator look at it and bring back to next months meeting for approval. Supervisor Jones stated the monthly reports from the Treasurer; he would like to know when they will be getting them. Account numbers have been changed with the new system, could the department get a cross reference? Clerk Bernsteen stated she had put a copy of this into their mail boxes a few weeks ago, but can make more copies if needed. Also wanted to know how accurate the numbers were for the budget figures with the new system. Clerk Bernsteen asked that as you find things that seem to be incorrect, please make a note of what they are so corrections can be made. Supervisor Jones also had concerns about the fuel and gas receipts, Treasurer Morelli stated it was not in the system as of yet, but have been working on it. The fuel system monitoring needs to be updated, Supervisor Wolfgram had suggestions of who to contact (Oil Equipment of Madison) to have fixed. Supervisor Wolfgram wanted to clear up and make sure everyone is on the same page concerning the Fire Chief and his responsibilities and duties. Chair Polzin stated he did not know what the big problem was, Chief Edwards had appointed him along time ago and the Chair honored Larry Lester as the Chief of the Rescue Squad. The attorney felt that what was done was perfectly legal, the board is not running the Police or Fire Departments, giving orders, chair Polzin did not understand what had changed. In the Chairman’s eyes the matter is dead. Supervisor Militello asked; Chief Edwards answer too whom? Supervisor Militello stated the Chair had said it was to the town board. Chair Polzin refuted and stated that is not what I said, when there is a problem the problem comes to the town board not the head of the departments. Chair Polzin stated he felt as if everyone is making a mountain out of a mole hill, and did not feel there is any need for it and the matter should stop here tonight. Supervisor Wolfgram wanted to be sure that Chief Edwards was in charge of the Rescue Squad. Chair Polzin stated, what does the law say, and wanted to know who changed it, he felt he had not changed a thing in the chain of command. Supervisor Wolfgram stated, that in the minutes it is cloudy what the original motion was and who was in charge. f. Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram stated in regards to the hearing they had on Saturday May 31st. Mr. Graham had lake frontage issues and the recommendation of the committee is that the town assessor is the town official and the town should go by what the assessor has him assessed for. The Committee recommends to the board to have an indirect assessment to Brown’s Channel for Mr. Graham. The committee also recommends that the engineering service agreement from Baxter Woodman related to the South Shore Manor drainage swale be approved. The Committee recommends to the board to have Baxter-Woodman (Steve Zehner) work with the DNR and Administrator Olson to apply for permits to have Mound Road and Brown’s Channel be maintained (sediment) on an annual basis. The Committee recommends to the Board to appoint Dan Lamanski as temporary replacement of Don Holst to serve at committee meetings. g. Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. Attorney Wassel stated the Park and Tourism Committee recommends to the board to create an ordinance to require the Town Board to adopt an ordinance setting forth a fee schedule for the use of Delavan parks, boat launch fees and related manners. The Park and Tourism recommends to the board to create an ordinance mandating that the Town Board adopt a fee schedule for the use of the Town of Delavan Community Park boat launch fees and related matters and adopt a uniform schedule for the use of the Town of Delavan Community Park facilities. The Park and Tourism recommends to the board to create an ordinance to set forth penalties for nonpayment of prescribed recreational fees. The Park and Tourism recommends to the board to create a resolution to facilitate a water ski exhibition as part of its Independence Day Celebration and is likely to create a violation of certain provision of the Town of Delavan Municipal Code regarding lake use, the town shall temporarily suspend the enforcement of certain lake use restrictions for the purposes of allowing the water ski exhibition to proceed. h. Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. The Plan Commission recommends to the Town Board to approve Conditional Use and Rezone of R2A to B2 to the property of Joseph Golf Tax Key Number FIN3 00092, located at 520 Eagle Street. The Plan Commission recommends to the Town Board to approve CSM for Donald and Cynthia Schultz located at 1437 Lily and Steve Peterson of 1510 South Shore Dr. i. Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. NONE j. Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. Public Works recommends to the Board to approve increase in budget for road Repair. Public Works recommends to the Board to approve Engineering agreement to handle the construction of the Salt/Storage Shed. k. Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. Supervisor Militello request to have the time change put on the agenda back to 7:00PM. Chair Polzin would rather hold that off until all board members are available to reconsider amending the original motion to change to 6:00PM 8. Adjournment Supervisor Militello made a motion to adjourn with a second by Supervisor Wolfgram, motion carried unanimously. Chair Polzin adjourned the meeting at 6:45 P.M. Submitted by: Dixie Bernsteen, Clerk