Home Page: Town Board Work Minutes
|
June 13, 2007 Minutes of Town Board Work Meeting
MINUTES OF TOWN BOARD WORK MEETING June 13, 2007 The regular monthly meeting of the Town of Delavan Town Board was held at Town Hall after due notice had been posted. Chair Polzin called the meeting to order at 7:00 p.m. Clerk Dixie Bernsteen called the roll. PRESENT; ALSO PRESENT; EXCUSED: Chair, Wayne Polzin Treasurer, Patricia Morelli Chief Mayer Supervisor, Kay Franzen Clerk, Dixie Bernsteen Mike Petkoff Supervisor, Jim Wolfgram Police Chief, Andrew Mayer Supervisor, Frank Jones Fire Chief, Gerald Edwards Supervisor, Herb Sessner Mechanic, Tom Thiele Press: Audience: Approximately __5__ people Chair Polzin declared a quorum present for doing business. Communications: Clerk Bernsteen: “Who would all like a copy Directory of Walworth County book? They are $1 a piece and I will pick them up next trip to the County. Has all Town, Village, and City information for Walworth County.” Late comers Liquor License, can they be put on the agenda for the Town Board meeting to be approved?’ Jim Wolfgram: ‘The Village benefits dinner for children of murder victim, in August. Notice no flags in inlet during Memorial Day, are they in bad shape? Do we need to buy replacement flags?” Chair Polzin: “Jim Hanson resigned, took a job near Rhinelander.” Supervisor Jones: “Letter from Salvatore Ferrea regarding open records law. Needs copies of zoning ordinance for Westshire Farms binding agreements to build CBRF Chair Polzin: “Jan looked up property next to police department it is owned by Alex and Helen Wasylis from Schaumburg IL. Cathleen Pillman owns property in back of town hall. Acquire land for town use (Possible New Town Hall and Salt Shed)” Supervisor Wolfgram: “Asked how many acres, and decide how many we need.” Comments and suggestions of citizens present: Liz Lucas: “N 2444 Doris St Delavan, suggest to put a bike path on north side of South Shore Drive from Millie’s to Ball Park.” Audrey Boss: “PBI and Joe Messler would like to be put on July board meeting to discuss new building inspection contract with their company.” Chair Polzin: “Will put on an agenda at a later time, more research needs to be done and opened up to other companies. Gate by pier needs to be unlocked, for fire and emergency services, will put sign police vehicles only.” Old Business: Chair Polzin: “Looked at cabinets at Staples brand.” Clerk Bernsteen: “Where are they going? Are they going to fit? We need to measure. Jan suggest to get a lateral cabinet, can use as legal and letter size. These are suggestions, before making final decision.” Chair Polzin: “Staples free delivery, and free gift of travel set. Clerk Bernsteen: By ordering lateral cabinets, if they do not get used by Supervisors, they can be used by the Clerk and Treasurer.” Supervisor Jones: “Dixie has a good point, possible other use for them, either now or in the future, town records could be kept in them. Maybe we should split those 2 and 2 or something.” Chair Polzin: “You don’t feel future town board members would use them? Supervisor Jones: They may and they may not, but if they don’t they could be used, at this point if we are buying them. What difference does it make if we get 2 different models?” Chair Polzin: “I will just order the four drawer letter size cabinets with a lock on them.” New Business: Committee Reports: Administrative Committee- Supervisor Franzen: “Committee recommends paying cell phone and equipment. Committee approval of all Alcohol beverage license applications not be issued until all paperwork is completed satisfactorily. Schooling for Treasure and Clerk, will need additional money for Pat to attend. Make resolution to move $1000 to her budget training account take out of contingency fund.” Emergency Government None Finance Committee Chair Polzin: “Herb will be setting up meeting in near future” Fire and Rescue Supervisor Wolfgram: “Recommendation to leave police/water safety gate open for emergency purposes. Fire and Rescue would like to get monthly budget amounts from Treasurer. There is a shortage of members on fire and rescue departments.” Park and Tourism Supervisor Franzen: “Working on July 4th celebration, Dick Hummel picked up fireworks. Committee recommends purchasing hard board portable stage for the park building, the old one is starting to come apart and in need of repair.” Chair Polzin: “Is it in the budget?” Gary DeVries: “Does not know.” Chair Polzin: “If not budgeted, it will have to go onto November budget process.” Supervisor Franzen: “Where do we get a copy of the budget, what items were budgeted and how much so I know…..When you said the stage was not budgeted for, I don’t know whether it was or not.” Chair Polzin: “Well let me ask a dumb question? I don’t believe the work sheets for the budget there, without the worksheets, you don’t know what is in those accounts right?” Treasurer Morelli: “Right” Chair Polzin: “You just have this account number there is $500 to start the year with and off of that she keeps subtracting. I guess what you had planned on doing with it, it is under account number, what you planned to do with the money, and the only one that would know that is with the work sheets. And I don’t believe we keep the work sheets from. They are requested, there is so much money for each account I believe, I don’t know. You don’t have it do you?” Clerk Bernsteen: “It gets attached to the bills.” Chair Polzin: “What they are talking about is if they put $500 into an account for something and; what was it put into that account for? Did they have a specific item they wanted to spend that money for?” Clerk Bernsteen: “That I think would be in their records from when they did their budget.” Chair Polzin: “That would be their work sheets.” Supervisor Franzen: “But since we are new we… I don’t have that information.” Clerk Bernsteen: “You would have to call Bill and find out from Bill.” Supervisor Franzen: “He gave me a whole bunch of papers and stuff, and I will go through them again and see if I can find anything.” Chair Polzin: “Budgets are no problem. We should have budget here we can just run through the copy machine and get you copies of the budget.” Clerk Bernsteen: “It gives a total, but it does not give her and itemized list. What he planned on for that money.” Supervisor Franzen: “That is what we need to know, because we are operating blindly. Now we have no idea of what we have or what we don’t have. All Bill said to me was, these things were budgeted, so you don’t have to worry about it. Well, maybe I don’t, but I don’t know.” Gary DeVries: “I have a copy of that and I can make one for you.” Police and Water Safety Chair Polzin: “Hansen resigning, I brought that up.” Supervisor Jones: “In my notes, traffic on the 4th of July.” Chief will be taking care of this. Supervisor Jones: “One more thing, Dive team member on the rescue boat. Chair Polzin: “Having two police on the boat it is expensive, so if a dive team member is used, and hired part time. It is much cheaper; they don’t need two police officers according to the Chief.” Supervisor Wolfgram: “Jerry was worried that he would go over his budget, left it up to the Chief because of the shortage of Fire and Rescue people.” Chair Polzin: “I am sure the Chief can hire part time help. Frank and I can take and work on something else as far as out on the boat. It would be the best interest of the town not to have two police officers on the boat. They get all of the benefits and it is costly.” Lake Committee Supervisor Wolfgram: “Recommendation of the Lake Committee cost allocation for the project. We have the final cost less what needs to be finished on the weir. We have the break down to the property owners. There is a recommendation to apply this cost allocation to the assessment to the people. Other recommendation is for Liesch to continue on with their existing contract dated March 2, 2004, in regards to prepare everything they need to prepare on the Inlet Project. (Engineering)” Plan commission Supervisor Jones: “Cameron condo submitted a CSM, was approved with conditions to be corrected.” Chair Polzin: “Talked with Ed Thompson, they have $1100.00 fess to be paid. Contingent on Mark (Engineer) getting plans and going over them. Cameron condo CSM approval recommend to county to approve from board.” Supervisor Jones: “Revision to land division’s ordinance, the board must vote on them and accept the amendments.” Public Works Chair Polzin: “Salt shed progress, Mike contacting City of Delavan. Letter to residents Hiawatha and Beckman Dr, unsafe for travel. Hazardous to emergency vehicles, Rescue, Fire, Police. Highway. Letter sent to Johnson’s, Terry and Pam Geneva West must fill in ditch. They will be receiving a copy of elevation when subdivision developed. Must be fixed the way it was. Ramp into Town Hall, bad boards, find skilled carpenter to do work, retired carpenter (Handyman).” “Appointment of Assistant Foreman, would be come acting foreman when fulltime foreman off. Recommending the he be paid difference of a Patrolman and Foreman. Approximate $2.00 more an hour.” ETZ None All Other Chair Polzin: “Special meeting to discuss Administrator, meet for counter proposal after next weeks meeting in closed session.” Adjournment: Supervisor Wolfgram made a motion to adjourn the meeting with a second from Supervisor Jones and the motion carried unanimously. Chair Polzin adjourned the meeting at 8:48p.m. ATTEST: ______________________________________ Dixie Bernsteen, Town Clerk Minutes have been taped and are available to listen to upon request.