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March 12, 2008 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting March 12, 2008 1.Call to order by Chair Polzin at 6:00 P.M. 2.Roll Call Chairman Polzin stated that all members were present with the exception of Supervisor Franzen being excused. 3.Declaration of a Quorum present for doing business by Chair Polzin. 4.Communications Chairman Polzin recommends appointing Larry Lester as the Chief of the Rescue Squad Department and Chief Jerry Edwards will remain as the Fire Chief. Chief Lester has a volunteer rescue person who also works part time for the Police Department that will reach his maximum 590 hours between the two departments. He is valuable to both departments. Should an exception be made on an individual basis for situations that may occur like this? Supervisor Jones presented a letter (On File) from the city of Verona, in response to the City of Verona and the Town of Verona going through a consolidation. 5.Comments and suggestion of citizens presents. James Hodges 2813 Mabie St, concerns with drain near his house, iced over and water is draining into his basement. Cause is due to drive way at a slope. He would like the drain cleaned out. Administrator Olson said Highway Foreman was out and chopped some ice away and put salt to help melt ice. Kirsten Perry Lakeland Animal Shelter Manager would like to be on Agenda to let citizens know what the shelter offers. Chair Polzin suggested coming back to next months Town Board Work Meeting. 6.Old business: NONE 7.New business Committees Reports a.Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. Committee recommends to the board to approve an additional statement to Ordinance 1.07 concerning the scheduling of poll workers. Clerk Bernsteen stated that we are in need of poll workers so please put the word out and have interested parties contact the clerk. b.Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. NONE c.Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. NONE d.Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. Supervisor Sessner will set up a committee meeting when the end of year statements are finished and we have the yearly audit back from the auditor. e.Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Several rescue members will be attending the annual EMS convention in June. Chairman Polzin questioned Chief Edwards why lawn mowers, tractors and gas cans in the park building can not be stored there when there is a public function. Chief Edwards stated, “When it is a municipal building as that is or a building of that size and is used for or by the public the cans that were under the deck going up the stairs is not permissible within that building.” Chair Polzin requested to see the statute number that this applies to. Cans of gas should be stored in, a cage. Chair Polzin asked, “How does the fire station qualify to have meetings in the building with the fire trucks and fuel in their building. Chief Edwards’s stated, “The offices are separate from the rest of the building.” Chair Polzin would prefer that Chief Edwards run his fire department and leave the town park alone and come to the town administrator when you have a complaint and he will handle it from their. Administrator Olson stated he was the one that had talked with Steve Shoff, and Jerry was right, he had gone through proper procedures. f.Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Water shed project recommended by the committee is where the water shed will be delineated along the highways. Sample signs will be brought to the town board meeting to view. This is a project that will take approximately 5 years to complete. The signs will be the purpose of delineating where the water shed begins and ends. Seed has been purchased ($2,300) for the wetlands with the grant money that was obtained. g.Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. Administrator Olson handed out sample rental agreement (On File) that an individual business has contacted Steve Shoff asking if the town would be interested in setting up a public boat rental for individual use. Steve thought it would be another additional service to the park. There would be 5 boats available for rental. Chair Polzin felt that it would be opening a can of worms, others felt that if we go ahead with this it should be bid out and a vendor picked from the list. More discussion is needed at the committee level for further recommendation at next months work meeting. h.Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. Mann Bothers came in; the town let them give a courtesy presentation of a proposal of a 14 unit subdivision adjacent to Williams Bay Lions Field. (Plan ON File) In the near future there may be a moratorium on development, and this should be thought about. Plan Commission needs to hold a special meeting to go over hiring a planner, attorney’s and boundaries of holding districts. Chair Polzin, stated Steve Wassel has made a request to the town for an increase in the firms’ fee from $75 to $90 per hour. Discussion on matter with Chris Kristalidas; does the board want to allow this on an individual basis of letting him going over the 590 hour limit working but not to exceed the 990 limit and he will then qualifying for WRS benefits. He is an asset to both the Police Department and Fire and Rescue Departments. Chief Smith stated he has hired three new part time police officers (Eric Anderson, Greg Strohm, and Jason Sweeney). Two new full time positions have been filled by former part time officers Dennis Decker and Jeremy Renz. Discussion about Police and Water Safety contract negotiations, board concerned with new hires getting retirement insurance coverage could cost the town a lot of money in the future. Union wants two new officers covered under same contract as previous contract, union is concerned that if something happens down the road with new contracts, those two new employees that have been there three—six years later, they are going to team up with the part time employees who also have a half vote and say well you screwed us and didn’t vote to give them the full time health retiree benefit. We are going to pay you back and we don’t care that they are trying to take something away from you now. Administrator Olson’s concern is that if it gets to arbitration, can that arbitrator say we are going to open up the whole contract and look at what you have already went back and forth on and agreed, I as an independent arbitrator am going to say….. Chair Polzin asked that all board members to talk with Administrator Olson about the contract. Highway Union Contract has similar issue; their retirement is after 30 years. Beckman Drive (Private Road), the town is going to blacktop, Fleming Drive is a town of Delavan road, which buts up to Beckman Drive, which part is private property. Chair Polzin proposes to close Fleming Drive at Beckman Drive and make it a dead end road. Trucks from tavern are using Fleming Drive for delivery. Need to contact Leon Negley to see if town can negotiate possibly purchasing his small lots. Supervisor Jones is to investigate property and what the town’s options are. Public works met today, received estimated list of road work. Mound Road thin overlay $62,000, Theatre Rd $140,00, Inlet (First St, Breezy St, Cool St, Eagle St, Negley St, Shady St, Schroeder St, Summer St, Sunny Ave, Delavan Drive, House St) $248,000, Bailey Rd (SS-67) seal coat $45,000. Highway Committee recommends to the board to take approximately $300,000 out of surplus to get roads fixed. Supervisor Sessner asked why this was not budgeted last year, why are we adding this all after the budget. Supervisor felt that this will be giving the bad publicity in the paper. Public Works Committee recommends to the town of Delavan board regarding the road projects which roads should and repaired and a method of funding their repair. i.Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. Items discussed during Plan Commission. j.Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. Items discussed during Plan Commission. k.Reports/discussion regarding Plat of Survey for Salt/Cold Storage Building. l.Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. 8. Adjournment Chair Polzin made a motion to adjourn the motion was seconded by Supervisor Sessner, Clerk Bernsteen called for the vote because Chair Polzin walked out, motion was carried unanimously. Clerk Bernsteen adjourned the meeting at 8:30 P.M. Submitted by: Dixie Bernsteen, Clerk