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May 14, 2008 Minutes Town Work Meeting
Minutes of Town Board Work Meeting May 14, 2008 1. Call to order by Chair Polzin at 6:00 P.M. 2. Roll Call Chair Polzin stated all were present 3. Declaration of a Quorum present for doing business by Chair Polzin. 4. Communications a. Master Academy Important Workshops for Public Officials in Green Bay July 28-31 b. Walworth County Metropolitan Sewerage Report c. Lake Water Quality Report from the Sanitary District d. Wisconsin DOT letter survey starting May 12 on Hwy 50 5. Comments and suggestion of citizens presents a. NONE 6. Old business: NONE 7. New business Committees Reports a. Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. Attorney Wassel asked if they were still doing water Sample from liquor establishments. Clerk Bernsteen will check into. b. Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. NONE c. Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. NONE d. Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. Barb asked Jan to run reports for department heads, to see where we stand with the budgets. Treasurer Morelli did print some reports and put into everyone’s in mail boxes today. Everyone needs to look and make sure there are no mistakes. e. Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram stated the committee is short one citizen member. Chair Polzin stated that he had asked Herb Sessner to be appointed. Herb is also on the Finance Committee. Discussion about the Chief and what the Department of Commerce had to say at the last Town Board meeting. f. Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram stated; no meeting due to lack of a quorum. Completion of Brown’s Channel there is a small drainage spoil that needs to be completed, have been in contact with Leisch, contract was dated January 22, 2008 what was done with it between then and now is not know. The price that was given for drawings, bid documents, and inspection was $17,091, would like to go through Baxter and Woodman. g. Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. NONE h. Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. Plan Commission recommends to the board to approve the Certified Survey Map for Jeffrey and Jonathan Reed, owner of Tax Parcel N. Df2400002 and Jonathan and Kimberly Reed owner of tax Parcel No. FD2400002A, so the properties will finally be legalized and the traditional, intended, use of all buildings located on the two properties would be permitted to continue. Plan Commission recommends to the Town Board to approve Alliant Energy and Wisconsin Power &Light Company’s for a conditional use permit for a 100’ telecommunications monopole and an amendment to an existing conditional use permit to allow other modifications to the substation two setback variances for expansion at the Bristol substation located at 6396 Mound Road, Tax Key No. FD900008A. Plan Commission recommends to the Town Board to approve Certified Survey Map for Town of Delavan, owner of Tax parcel Nos. FA195000001 and FD2300005A located at 5621 Town Hall Road to enable the building of the Salt Shed and Garage. Plan Commission recommend to the Town Board to approve PDI as the Town Planner for putting together the Comprehensive Use Plan. Plan Commission recommends to the Town Board to retain Dave Rasmussen as the Plan Commission Attorney. i. Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. Police and Water Safety recommends to the Town Board to sign contract for Lieutenant (Scott Stefancyz). Police and Water Safety recommends to the Town Board to promote Anthony Ambach to Sergeant. j. Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. Mezzanine for public works; there had been complications with codes and has been resolved. Public works recommends to the Town Board to evaluating proposal for C& H Supply and approve. Engineering service agreement for roads, special meeting to be held on May 28th to get approval from citizens to use monies for roads. Check sign in sheet for count of citizens present. Carol Dahl tax issue, Keith Munson will be here, error between assessor and Walworth County. She would like to be reimbursed for 2007 taxes that were over paid. Board needs to discussion possible skiing ordinance shows that not more than 2 tow lines at what time. What is permitted for the water ski show for the July 4th Celebration. Supervisor Franzen is to check with ski team and find out how they get around local ordinances for their shows. Is a special permit needed to be obtained from DNR, or do we suspend ordinance for the ski show and if so we must get city to do same. There are also slow no wake problems as well with the ordinance. Supervisor Franzen to check further and try to resolve this problem before the event is to occur. The building inspector has requested a raise order request for two properties 2520 Manor Lane and 2901 Cochran Street. Properties are both a hazard to community. Property at Manor Lane the house will be requested to be torn down, and property on Cochrane has concrete, illegal gas meter and an incomplete demolition. Both properties need to be cleaned up so they are no longer hazardous. k. Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. Chief Smith stated that the parking boat launch passes, if a car does not have sticker the police department is giving tickets, an ordinance is needed to be legally enforceable. Chair called for a 10 minute recess before going into closed session. l. Motion to go into Closed Session under section 19.85 (1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved; re: possible litigation vs. Hey & Associates. Chair Polzin made a motion to go into closed session at 7:55PM with a second by Supervisor Jones, motion carried unanimously. Supervisor Jones made a motion to go out of closed session with a second by Supervisor Militello, motion carried unanimously. 8. Adjournment Supervisor Jones made a motion to adjourn with a second by Supervisor Franzen, motion carried unanimously. Chair Polzin adjourned the meeting at 8:20 P.M. Submitted by: Dixie Bernsteen, Clerk