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November 14, 2007 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting
November 14, 2007
1. Call to order by Deputy Clerk Armonda at 4:32 P.M.
2. Roll Call by Deputy Clerk Armonda
Wayne K Polzin, Town Chairman - Excused Dixie Bernsteen, Clerk
Jim Wolfgram, Supervisor Pat Morelli, Treasurer
Kay Franzen, Supervisor Steve Wassel, Attorney
Frank Jones, Supervisor John Olson, Administrator
Herb Sessner, Supervisor
Call for nomination of a replacement as acting Town Chair.
Frank Jones nominated Herb Sessner and he declined. Supervisor
Sessner nominated Supervisor Wolfgram with a second by Supervisor
Jones, motion carried unanimously.
3. Declaration of a Quorum present for doing business by Supervisor
Wolfgram.
4. Communications NONE
5. Comments and suggestion of citizens presents
6. Old business: NONE
7. New business
Committees Reports
a. Reports/discussion of Administrative meeting for agenda
preparation of monthly board meeting.
NONE
b. Reports/discussion of Emergency Government meeting for agenda
preparation of monthly board meeting.
NONE
c. Reports/discussion of ETZ meeting for agenda preparation of
monthly board meeting.
Supervisor Jones explained about spoils dumping site with a change in
zoning so spoils can be left and used at site. ETZ Committee is
meeting after work meeting. Planning commission recommends to the
board that we vote to agree with this new zoning.
Supervisor Jones stated Mr. Dzurick inquired about land division.
Plan Commission said to get on ETZ agenda. City of Elkhorn said falls
under ETP (Platting) – problem is within 1 1/2 miles – refuse to hear
under ETZ and ETP – Town of Delavan approved has no effect. Mr.
Dzurick has no avenue, no method of appeal.
Attorney Wassel made a suggestion to approve and if Elkhorn doesn’t
act in time.
Supervisor Jones, stated Elkhorn passed ordinance; any properties or
5 or more acres is out of luck within 1 ½ miles can’t appeal.
Attorney Wassel stated the title insurance co. can insure over it.
Supervisor Jones stated Mr. Dzurick has talked to lawyers - would
probably lose in court.
Mark Kolczaski was curious; Can’t record at courthouse if not signed
by Elkhorn anyhow.
Attorney Wassel suggested calling Tapson.
Mark Kolczaski stated Elkhorn decided this – we just found out about
this with Dzurick.
Attorney Wassel stated this probably came about because of Shodeen.
d. Reports/discussion of Finance meeting for agenda preparation of
monthly board meeting.
Supervisor Sessner stated the budget was approved and will be
presented to citizens on December 5th. A citizen had written a letter
to newspaper re: negative balance – it is not true and is corrected.
e. Reports/discussion of Fire & Rescue meeting for agenda preparation
of monthly board meeting.
Supervisor Wolfgram, committee recommends to the board to consider a
$1.00 per hour increase to personnel for wage increase, there was not
an increase in the 08 Budget the Chief felt there was enough money in
the budget to cover it. Last increase was 5 years ago.
Need to make board aware of transportation for seminars to have
access to a vehicle on permanent basis. Need some vehicle to use or
add to department; there are four fireman going to school. John
suggested he share his designated vehicle to resolve problem. Should
not be a conflict since fireman would need at night and Administrator
Olson uses during the day.
f. Reports/discussion of Lake meeting for agenda preparation of
monthly board meeting.
Supervisor Wolfgram stated the Lake Committee recommends to the board
to have Baxter Woodman get things going for the Inlet Project at a
cost of approximately $20,000 (proposal on file). Phase one of
dredging is outlined in packet from Baxter Woodman. Baxter Woodman
suggests having large group meeting with everyone involved (Committee,
Town Board, DNR, and USGS). Scope of services Baxter Woodman would
have to do for meeting.
Supervisor Jones asked if this project is in addition to Mound Road.
Yes per Supervisor Wolfgram this will benefit lake and navigation
within the Inlet.
Lake Committee members would also like to attend Park and Tourism
meetings but they are both held at the same time. Committee suggests
splitting Park and Lake meetings on separate nights.
Supervisor Franzen will bring to Park Committee for suggestions.
Attorney Wassel stated we need to adopt a resolution on the grounds
of…. The document that is attached to your copy of the preliminary
resolution has a final resolution.
Administrator Olson was concerned if the board is giving the property
owners enough time to pay,
The weir on the south side of South Shore Dr; it is a concrete wall
that the flow of water is measured over, that area was also cleaned
out and the 2008 budget there is a $3,000 limit for perpetual cleaning
of weir annually.
Mark Kolczaski stated that he did not feel the residents knew that
when the channel was dredged out it would be approximately 6’. What
happens with the hydro lick is it will only take out the soft sediment
not anything that is hardened. So in some spots there may have only
been 6” of sediment, so there for the depth only increased by 6”.
g. Reports/discussion of Park and Tourism meeting for agenda
preparation of monthly board meeting.
NONE
h. Reports/discussion of Planning Commission meeting for agenda
preparation of monthly board meeting.
NONE
i. Reports/discussion of Police and Water Safety meeting for agenda
preparation of monthly board meeting.
Speed limit on Country Side Drive, residents would like lowered to 35
MPH. Can only lower speed limit 10 MPH without DOT approval? Need to
check with DOT for approval, before moving ahead.
j. Reports/discussion of Public Works meeting for agenda preparation
of monthly board meeting.
Supervisor Sessner stated the committee went through budgets.
Mark Kolczaski stated the committee recommends to the board to move
ahead with the proposal from Baxter Woodman Engineering for cost
preparations for salt shed and storage building.
k. Reports/discussion of all other recommendations for agenda
preparation of monthly board meeting.
Administrator Olson found a Town hall Software Company at the
Convention. Materials on file about software. He has talked with
several clerks and the ones using it gave a good recommendation.
Clerk and Treasurer were worried about using a program they know
nothing about and have not seen. Administrator Olson recommends the
board approve either Town hall Software program or QuickBooks for the
new software to be used beginning January 2, 2008.
Administrator Olson received a letter from auditor Romenesko (on
file) to audit police departments books. Administrator Olson
recommends to the board to have CPA Romenesko review police department
financial matters.
Clerk Bernsteen to check and see what company came in to help improve
processes after incident with Jennifer Murray, to check on procedures
that were put into place.
Administrator Olson recommends to the board to approve cell phone
reimbursement of ½ of his bill not to exceed $40 per month.
8. Adjournment
Supervisor Jones made a motion to adjourn with a second by Supervisor
Sessner, motion carried unanimously.
Acting Chair Wolfgram adjourned the meeting at 6:07 P.M.
Submitted by:
Dixie Bernsteen, Clerk