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November 15, 2006 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of November 15, 2006
The regular monthly Town Board Work meeting was held in the Town Hall
after due notice had been posted.
Chair John Pelletier called the meeting to order at 7:00p.m.
PRESENT: ALSO PRESENT:
Town Chair, John Pelletier Clerk, Colleen Endisch
Supervisor, Larry Malsch Treasurer, Shari Wisniewski
Supervisor, Wayne Polzin Police Chief Andrew Mayer
Supervisor, Bill Endisch Chief Gerald Edwards
Supervisor, Dolores Nowak
Audience: 2 persons
Chair Pelletier declared that a quorum was present for doing
business.
Communications:
None
Comments and Suggestions of citizens present:
None
Old Business:
None
New Business:
a)Reports/ Discussion/agenda preparation of issues resulting from
monthly Committee Meetings
1.Administrative Committee
Supervisor Nowak reported the Clerk has provided each board member
with a revised job description, which has incorporated all the
suggested changes from the Town Chair and Supervisor Endisch.
Supervisor Nowak asked for the item to be placed on the TB Agenda.
Attorney Wassel remarked the ordinance needs to change.
Supervisor Nowak said that Peaches, Inc., operating under the name of
Mulligan’s Sports Pub and Grill is applying for a “Class B”/Class “B”
Liquor License. The committee is recommending approval based on the
resolution of a number of pending issues with one of the officers of
the Corporation. They were told the issues would need to be cleared
up by next Tuesday, or the license would need to be tabled. Attorney
Wassel said the license should be denied if the issues aren’t
addressed and they would need to reapply.
Supervisor Nowak stated she received the bill for the handbook and
the invoice exceeds the
amount of $ 1,000 that was originally approved by the board. The
invoice was for $ 1,119.60. The committee received twenty pages of
revisions from the attorney; the committee has not reviewed the change
yet. This could also be an additional charge. Supervisor Nowak will
follow up with Attorney Korom’s office regarding the expense.
2.Economic Growth & Development
Supervisor Nowak reported the calendars have been distributed to
employees, each person that sold an ad and Supervisor Endisch has
provided each Committee Chair with calendars to give to their
committee members. The committee will not meet in the month of
December.
3.Emergency Government
No meeting
4.Finance Committee
No Meeting
5.Fire & Rescue Committee
No agenda item. Supervisor Polzin gave the Burning Ordinance to
Supervisor Nowak to fix some wording changes. Polzin said he is
hoping for a Public Hearing for December 13th. Attorney Wassel said
the notice doesn’t need to be published, only posted. Chair Pelletier
asked the Clerk to post an agenda for the Public Hearing for 6:30 PM.,
which would be for public comment on the ordinance.
6.Lake Committee
Chair Pelletier asked there to be an agenda item regarding
changes to the Liesch Contract.
Treasurer Wisniewski asked if either of the dredging
projects had started. Chair Pelletier
stated he wasn’t sure how far they have gotten. Chair
Pelletier stated there needs to be an
agenda item regarding what to do with the spoils from
the north pond. Attorney Wassel asked
the Clerk to check the current liability policy
regarding coverage for environmental. He
added the town needs to see if an endorsement could be
added for putting the spoils on private
property and what the cost would be. Chair Pelletier
stated if the spoils need to go the
Mallard Ridge the charge would be $ 62,000.
Chair Pelletier asked for an agenda item to confer with
legal counsel regarding possible
litigation regarding the source of the contaminates.
7.Park & Tourism Committee
Supervisor Endisch reported he represented the town on Monday
regarding the grant for the pier additions at the Waterways
Commission. The grant application was approved for
$ 9,000. As soon as he gets the approval in writing he will contact
Austin Pier, who could start building for installation in early spring
before the fishing starts. Endisch stated that twelve other
municipalities were seeking funds and many weren’t approved.
Supervisor Endisch said he is meeting bi-weekly with the WinterFest
Committee. The plans are there will be three days of events planned.
Events like a parade of lights, chili-cookoff, fishing derby and food
and beverages available at the Community Center. The Park Committee
is asking the board approve a payment of $ 500 over and above the park
contractors contract to cover his expenses for additional staff he
will need to hire to park cars, empty garbage, etc. The Town is
sponsoring this event with the Chamber and the Tavern League. There
is no additional cost to the town, the other groups are picking up all
the financial expense. It was determined this needed to be an agenda
item as it is an amendment to the park contractor’s contract.
Supervisor Endisch asked if the Park Contractor could sell launch
passes at bait or sports shows after January 1. Treasurer Wisniewski
stated that as part of extending his contract he would get his normal
percentage share.
Supervisor Endisch reported that Mr. Shoff is trying to coordinate a
fishing/boat show at the park. Mr. Shoff has already gotten Reed
Marine to agree to take part in. Chair Pelletier cautioned Supervisor
Endisch to make sure that all the businesses are contacted in the
Town.
Chair Pelletier asked about the room tax, how are we going to use it.
Supervisor Endisch said the park committee has found multiple uses
for upgrading the community building. The padding on the overhead
doors is ripped and dirty. Mr. Shoff has gotten an estimate on
covering the doors, at an expense of $ 24,000. This would better
insulate the building along with being a better sound barrier. Chair
Pelletier stated he thought the heaters should be replaced or fixed.
Supervisor Endisch said there are a lot of events planned down there
including a convention of 500-700 people, he thinks dressing up the
building makes sense. Chair Pelletier stated we have gotten response
from the Town’s Association regarding the legality of using the monies
to reduce the lake projects debt. He said we will worry about next
year, next year. Chair Pelletier asked if we fix the doors, wouldn’t
this just be a waste of money. Supervisor Malsch said he thought the
board should consider keeping up the current building the best we can,
because he doesn’t see anything happening in the next few years.
Attorney Wassel asked if this was put out to bid and Supervisor
Endisch responded it is under the $ 25,000 threshold. Mr. Shoff said
he contact four contractors and this was the only one that responded
8.Plan Commission
Chair Pelletier stated he has two agenda items. The items are a CSM
for Rita Yadon on Dam Rd. and a CSM for combining two adjacent parcels
for Jill & Henry Kruger on Fleming Drive.
Supervisor Polzin remarked that he strongly recommends that
conditional uses go to the town board after plan commission, as it was
done in the past. He doesn’t believe these should go right to the
county. Attorney Wassel said this has been this way for the last
seven or eight years. Supervisor Polzin said this recommendation is
not a slap in the face to the plan commission members; but in the past
the board had the final say. As elected officials, we have been voted
in to make decisions of this nature. Chair Pelletier will take the
issue back to the plan commission members for there input.
9.Police Committee
Supervisor Malsch said the bids have been received for the generator
for the Police Dept. He asked Baxter and Woodman to look at the
specifications and bids and give their recommendation to the
committee. Baxter and Woodman are recommending accepting the bid from
Adams Electric, which includes installation and training of Tom Thiele
to maintain. Adams Electric was the contractor that did the
electrical during the construction phase. Supervisor Malsch said that
after the approval process, the generator needs to be ordered. Chief
Mayer said there is a lot of work to be done in preparation of the
installation. Malsch explained the functions of the generator. This
should be an agenda item.
Supervisor Malsch asked for an agenda item to move monies from
part-time water safety to part-time patrol wages - $ 3,200. Treasurer
Wisniewski will write up a resolution.
Supervisor Malsch reported the committee received bids on a lighted
sign for the police dept. The committee is recommending purchasing
the sign from Adams Electric for $ 2501, which will be charged to
capital purchases.
Supervisor Malsch said they received two bids for a new squad car;
Country Ford and Tom Peck. The Committee is recommending purchasing
the 2007 squad car from Kunes Country Ford. Mechanic, Thiele looked
over the specifications.
Supervisor Malsch reported the committee is recommending the town
establish a position, Deputy Chief. This would be a position the
board would need to approve. This person would be second in command,
when the Chief in unavailable. Chief Mayer said he would like to
start training someone to do payroll, budgeting etc. There would be
no increase in the budget. Chief Mayer will ask the Police & Fire
Commission to give him an eligibility list, but the chief would make
the choice. Chair Pelletier said there is no other way around this;
his concern is this would be a union employee. Chief Mayer said he
didn’t see this being an issue. Supervisor Nowak asked what happens
once you create the position. The Chief responded that if he would
retire the appointment would expire. Chair Pelletier has reservations
about putting this on the agenda, his inclination would be to catch up
with the chief to discuss and look at the item again in December.
Chair Pelletier said he would assume that we are going to make this
position, but not for next Tuesday.
10.Public Works Committee
No agenda
11.ETZ Committees
No Meeting
12.Other
Supervisor Polzin asked about incorporation; has the Town done
anything yet. Chair Pelletier said the funds don’t kick in until
January, 2007. Polzin said he was concerned about freezing our
boundaries. Attorney Wassel said the town needs to hire a planner
type person first. Wassel explained the steps needed to start.
Supervisor Polzin explained the circumstances from the last
incorporation effort. Chair Pelletier asked if the Town should form
an ad-hoc committee for this. Attorney Wassel agreed an ad-hoc
committee should be formed. Chair Pelletier asked this be an agenda
item.
Treasurer Wisniewski referred to an article from the Town Association
Booklet regarding the designation of an official newspaper. She
reported that if the Town designates an official newspaper we are
required to publish all of our agendas, etc. Wisniewski asked
Attorney Wassel if our Ordinance would need to be changed. He
responded he would look in to it. Chair Pelletier asked for an agenda
item regarding the designation of an official newspaper.
Chair Pelletier asked about the East Delavan cemetery, should we give
them money. Attorney Wassel explained how funds work with cemeteries.
Chair Pelletier and Attorney Wassel would like the Cemetery to come
to a work meeting and explain their financials, would need to be in
January.
Attorney Wassel asked for an open agenda item for resolution of the
Gramse vs the Town of Delavan.
Adjournment:
Supervisor Polzin made a motion to adjourn the meeting with a second
from Supervisor Malsch and the motion carried unanimously.
Chair Pelletier adjourned the meeting at 810 m
ATTEST: APPROVED:
_____________________________ ______________________________
Colleen Endisch, Town Clerk John Pelletier,
Town Chair