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November 9, 2005 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting of November 9, 2005 The regular monthly Town Board Work meeting was held in the Town Hall after due notice had been posted. Chair John Pelletier called the meeting to order at 7:00 p.m. PRESENT: ALSO PRESENT: Town Chair, John Pelletier Clerk, Colleen Endisch Supervisor, Richard Hummel Treasurer, Shari Wisniewski Supervisor, Larry Malsch Fire Chief, Gerald Edwards Supervisor, Wayne Polzin Mechanic, Thomas Thiele Supervisor, Dolores Nowak Acting Police Chief, Roger Clapper Audience: 2 Chair Pelletier declared that a quorum was present for doing business. Communications: Clerk Endisch read a letter of resignation received from Carol Coccia, effective immediately. Comments and Suggestions of citizens present: Resident, Susan Vogus address the board regarding the lake projects. Chair Pelletier reported that permits are pending for the Mound Rd. project. Pelletier stated the town needs to find a disposal site prior to applying for the permits. As of today Mallard Ridge is being considered as the disposal site, with the appealing part being that no public hearing would need to be held. Pelletier added the Inlet Project is dependent on the Mound Rd. project. Ms. Vogus asked what the plans for dredging the inlet are. Pelletier responded how far has not been resolved; a lot dependent on cost. Ms. Vogus asked is DNR doesn’t have a recommendation. Pelletier responded the DNR has a huge influence over project and feel it shouldn’t be done if all can’t be done. Pelletier added that project will most likely take place in either spring or fall of 2006, based on the timelines the County & DNR have imposed. Old Business: None New Business: 1.Reports/discussion/agenda preparation from issues resulting from monthly Committee meetings: a.Administrative Committee Supervisor Hummel asked the Resolution No. 178 and the Expense Form be added to the agenda. It was determined this should be tabled until December and Clerk Endisch asked if the current form that was in existence be used now. Endisch was advised to send out a memo and the form to all Dept. heads for their use. The Employee Handbook is being reviewed and revised and the committee will be meeting bi-weekly until completed. b.Economic Growth and Development Committee Supervisor Nowak reported that with the resignation of Carol Coccia there are now two vacancies on the committee. Nowak is talking to business leaders regarding serving on the committee. Nowak explained the calendar project for 2007, how they are going to sell ads to defer the cost of the calendar and sell the calendars for $ 3. Nowak asked about the profit made from the sales, if the money not used could it be carried over. Pelletier responded he doesn’t see a problem with that. Chair Pelletier would like the approval of this project on the Town Board Agenda. Chair Pelletier requested a T.B. Agenda item of acceptance of the resignation on Carol Coccia. c.Emergency Government Treasurer Wisniewski asked about the Emergency Government Committee, when they were going to meet again. Chair Pelletier responded, when Jim Hanson schedules a meeting. Wisniewski responded what she was referring to was a mock emergency drill, etc., that had previously discussed. Chair Pelletier asked Roger Clapper if he could have Jim Hanson call him regarding the issue. d.Finance Committee Chair Pelletier remarked that the Budget hearing is next week. Treasurer Wisniewski asked if she could address the Twin Lake Development issue. Attorney Wassel gave the background of the problem, with the solution being the Town taxpayer shouldering the cost of the back taxes (Approximately $ 6,800) and apply to the State before October 2006 for the refund from each of the entities, DLSD, School Board, etc. If the town would be approved by the State for reimbursement the amount paid by the Town would be minimal. Treasurer Wisniewski reported she had provided the board members with a copy of a resolution moving monies from election computer to office computer/network. Chair Pelletier stated the town upgraded all the computers, updated financial software and refurbished the used computers to be used by the Town Chair and P. W. Dept. e.Fire and Rescue Committee Supervisor Malsch reported the committee is working on a Burning Ordinance along with Outdoor Wood Burning Stoves. Malsch stated the Fire and Rescue is discussing doing charge-backs to the residents, and looking at various vendors who offer the billing services. Attorney Wassel stated the Company the Bloomfield hired also acts as a collection agency. Malsch asked what happens to these funds and Attorney Wassel stated they become part of the General Funds, which relieve the burden from the taxpayers. Supervisor Polzin stated they were discussing a flat amount to be charged. Supervisor Malsch reported that Clerk Endisch had given him a voucher for 16 hours for training for the Fire Chief, the chief is looking for reimbursement. Treasurer Wisniewski responded that when Edward’s monthly salary was raised to its current level, items of this nature were supposed to be absorbed by the inflated salary. Attorney Wassel asked Edwards if he had ever asked for reimbursement before and Edwards said no. Edwards added this was four days of his time and all the others in the fire department are reimbursed. Polzin stated this item should go on the agenda. Agenda Item Discussion/possible action for approval for reimbursement for the Fire Chief’s training and setting a policy for future. Chair Pelletier stated he would be making a recommendation for an appointment of a committee member to the Fire & Rescue Committee. (Agenda Item) f.Lake Committee Chair Pelletier stated the Lake Projects were discussed previously. Pelletier reported the Town has been working with DNR on the placement of buoys to identify an area with significant rocks. g.Park & Tourism Chair Pelletier stated he wanted to compliment the Park Committee and all of it’s volunteer on the Halloween Party. Supervisor Hummel stated he would be sending out thank you notes to the volunteers. Supervisor Hummel stated the Park Committee, with the Boards suggestions, has drafted a Park Contract which is at Attorney’s Wassel Office. Once the contract draft is approved he will place an ad in the newspaper to open the position up to bids. Hummel asked if the park contract could be placed on the T.B. agenda. Attorney Wassel stated the contract would just be in draft form, because when the contract was bid on some items might be open for negotiation. Supervisor Hummel stated one issue how many years to issue a contract for and the language should be written that the contract could be pulled prior to the end of the contract for various reasons. Supervisor Malsch asked what the payback % is. That would be determined in the bids. Treasurer Wisniewski asked about the repairs in the park and Supervisor Hummel stated the work should be started next week. Wisniewski who was going to pay and Hummel stated that would be a discussion at a further date. h.Plan Commission Chair Pelletier asked the committee to refer to the document he distributed today and outlined what the counties recommendation was. Attorney Wassel will draft an Ordinance regarding the moratorium (Agenda Item). Chair Pelletier stated he has spoken with multiple County Supervisor and they are all in support of this; he will talk with the DLSD for their feelings. Chair Pelletier remarked he has maps outlining where the Shodeen project is in Illinois. Pelletier has some concern regarding a bus tour, whether that is a good idea or not, does is fall under the public meetings act, etc. He is concerned this is more of a sales effort, but feels the boards should vote on the issue (agenda item). i.Police Committee Supervisor Malsch reported the Police Dept .if moving along. Malsch remarked that the Chief is having a plaque made for the Police Dept. entryway, as his own expense, which he will present to the officers as a Christmas present. Malsch is looking to see how the board feels about having a similar dedication plaque be designed, at the same time so that they look the same. The plaque would list the board members, etc. Chair Pelletier is against this idea. Supervisor Malsch stated the committee is asking for board approval of moving funds from the Water Safety Salaries to Part-Time Salaries for the Police Dept. j.Public Works Committee Chair Pelletier stated the P.W. Committee received two bids from different vendors to replace the culvert on Marsh Rd and four ditches for $ 19,000. Treasurer Wisniewski asked if this was put out for bid and Pelletier responded no. It was determined because the amount if over $ 19,000, Mike Petkoff, would need to author a bid document to be published, unless they want to lower the scope of the project. Treasurer Wisniewski asked about the Highlands and snow plowing and Chair Pelletier stated they would have to her this week. k.ETZ Committees No Meeting l.All other recommendations Chair Pelletier stated he is looking for volunteer to be fence viewers and explained he would come back to the board at a later date. Adjournment: Supervisor Hummel made a motion to adjourn with a second from Supervisor Malsch and the motion carried unanimously. Chair Pelletier adjourned the meeting at 8:40 PM ATTEST: APPROVED: _____________________________ ______________________________ Colleen Endisch, Town Clerk John Pelletier, Town Chair