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November 9, 2009 Committee of the Whole
Minutes of Town Board Committee of the Whole November 9, 2009 1. Call to order by Chair Burwell at 6:00P.M 2. Roll Call Chair Burwell stated that all members were present with the exception of Supervisor Jones who was excused. 3. Chair Burwell Declared a Quorum was present for doing business 4. Approval of the Agenda Supervisor Militello made a motion to approve the agenda with a second by Supervisor Simons motion carried. 5. Communications Administrator Olson suggested that the Town Board consider a full value assessment for BOR. Clerk Bernsteen stated she has a brochure from the WTA on “A Local Decision Makers” Guide to Wetland Conservation, anyone who would like a copy please let her know. We received a Thanksgiving card from Kunes today; there is a $1,000 certificate in it for a purchase of a vehicle. 6. Comments and Suggestions of Citizens present regarding items on the Agenda Mary Knipper, would like the board to be aware of how the process of Browns Channel special assessment when considering the Inlet project, to be sure that things are consistent. 7. Committee Reports None 8. New Business: a. Discussion: Geneva Landings Grant Administration Cory Evan would like to do a Phase 2 of their grant proposal; the DNR has offered a rapid response grant to restore the area around the ponds at a total cost of $14,000. The DNR will pay for 75% Geneva landings will pay 25%, it is important to move forward quickly. Geneva Landings would like the Town to be the agent for this. Supervisor Militello asked if this is the same as before, they are just using us as the agent. Administrator Olson stated yes. Supervisor Militello wondered if next Tuesday would be too late for a decision if we decided to do this. Cory Even stated Heidi from DNR would like it by the end of the week. Supervisor Militello asked if Board action needed to be taken. Administrator Olson will was not sure if a resolution needed to be created, but did not see any reason not to do this. Administrator Olson will contact Heidi (DNR) tomorrow and find out what is needed by the end of the week. Chair Burwell stated that she will be out of town if a special meeting would need to be held. b. Discussion: Park Manager Contract Administrator Olson stated that the main purpose for the revision by Attorney Scholze is the question regarding independent contractor status vs employee. The flag would have been that if Steve Shoff would be audited and the IRS would have looked into his pay arrangement with the town there was a possibility that we may have been exposed to additional FICA/Medicare tax. Attorney Sholze was asked to clean up that language. Supervisor Sessner state that a lot of things were taken out of what he could and could not do. Duties would be included in the original contract instead of being separate. Chair Burwell stated did the Halloween party still need to be included in the contract. Supervisor Sessner felt it was taken out of his copy. Supervisor Sessner stated the percentage is incorrect should be 35% not 39%, and was not budgeted for. Supervisor Simons asked if this was to be a three year contract. Supervisor Sessner stated no. This contract presented showed a three year contract, this needs to go back to the attorney to be corrected. Supervisor Militello asked if there would be winter hours. Supervisor Sessner stated only for the Ice Fishing Tournament. Supervisor Militello has questions about the Pig Roast and 4th of July, he will receive $1000 for each and event plus gate receipts? Supervisor Sessner stated that no he does not get gate receipts and launch fees. c. Discussion: New Police Squad Supervisor Militello asked if Kunes was the only one that bid on it. Chief Smith stated there were three bids Kunes, Tom Peck and Keiser. d. Discussion: Police Budget Amendment Chair Burwell stated due to computer technician difficulties they had to change technicians’ which has created them to go over budget due to many things that were incorrect, and they would like to transfer monies from fuel account to the computer account. e. Discussion: Variance request for Delavan Lake Assembly Chair Burwell does not feel County will agree, but the County has more training than our Plan Commission members. Administrator Olson stated that Keikhafer will also appear on the town board agenda. f. Discussion: Tri-City Committee Membership Chair Burwell stated that Mr. Salitros City of Delavan Administrator has noted that the boundary agreement has not met and suggest that they do meet. Supervisor Militello felt that it should be between the administrators. Chair Burwell suggested Administrator Olson query other administrators to see how they feel. Administrator Olson did not know if City Alderman would agree with having administrators negotiate. Supervisor Simons felt a decision did not need to be made at this time; we could wait until Supervisor Jones gets back. g. Discussion: Funding for South Shore/Mechanic’s Garage/Inlet Dredge Administrator Olson’s intent was to give advance information; as of Friday there was no competition in county for this grant. Administrator Olson has talked about a bond issue in 2010 and to include as many large capitol item as possible, one being South Shore Drive. We are applying for some competitive Trip-D funds through the state and do not know if we will get $1 or anything yet. We will be competing state wide for approximately 1.7 million; we will more than likely not get the whole $650,000. The results will not be known about this grant until spring of 2010. Realistically the road will not be scheduled until 2011. The mechanics garage will be another portion of the bond and estimates are not known yet. The Inlet dredge will also be included in the bond issue. A letter from the Lake Committee was sent to the city, and it is expected that we will be getting $120,000 for this project. h. Discussion: 2010 Budget Administrator Olson stated changes will be able to be made at the Special Board Meeting. This could be from recommendations from the electors or the board members. Supervisor Sessner stated we will be giving $1000 to the Historical Society, and he would like to split it and give half to the Historical Society and half to the Chamber of Commerce. Administrator Olson reviewed a few items on the budget summary sheet. i. Discussion: Attorney attendance at the November Board Meeting No j. Discussion: Police Department Computer Expense over budget Discussed in item d 9. Comments and Suggestions of Citizens Present Don Holst asked if there is money in budget for rock on Mound Road Pond roads and can they be repaired this year. Supervisor Militello stated there was something put in the 2010 budget, she suggested talking with Mike Petkoff to see if there is time to do this. Supervisor Simons asked if we could see if there were funds still available. Treasurer Duchemin stated there is $2000 in mound road wet land account. Administrator Olson will check to see if there are still monies available to do some of it this year. 10. Adjournment Supervisor Simons made a motion to adjourn the meeting with a second by Supervisor Militello motion carried. Meeting adjourned at 7:03PM Submitted by: Dixie Bernsteen, Clerk