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October 10, 2007 Minutes of Town Board Work Meeting
Minutes of Town Board Work Meeting
October 10, 2007
1.Call to order by Chair Polzin at 7:00 P.M.
2.Roll Call by Clerk Bernsteen
Wayne K Polzin, Town Chairman Dixie Bernsteen, Clerk
Jim Wolfgram, Supervisor Pat Morelli, Treasurer
Kay Franzen, Supervisor Steve Wassel, Attorney
Frank Jones, Supervisor John Olson, Administrator
Herb Sessner, Supervisor
3.Declaration of a Quorum present for doing business
4.Communications
Herb stated he wrote a letter to Carla Wojtowicz concerning Covered
Bridge subdivision project.
5.Comments and suggestion of citizens presents
Don Holst gave a presentation about the lake. (PP on file)
Don Deischel stated he was concerned about what USGS said in last
lake committee meeting that the inlet would not do anything for Lake
Delavan.
Don Holst contacted Dr. Robertson (USGS) about this concern the
following day and found that Dr. Robertson thought about it more after
Don had given his PP presentation and decided that it would be a
benefit to the lake to dredge portions of the inlet. Returning it to
its original sediment level would help with the quality of the lake.
He stated that at this time it was not adding any nutrients to the
lake, but it could definitely take nutrients out of the lake.
Chair Polzin stated it would be wise for the two sides to debate the
issue, and a decision can be made by the committee to recommend to the
board on how it should be handled.
Supervisor Sessner stated that Supervisor Wolfgram had made a comment
that at this time of year the lake level would be dropped.
Supervisor Wolfgram stated it would be dropped 9 inches, when Lake
Rehab project, the thought was when refilling the lake in the spring
was filling it with dirty water, with all the testing that may not be
so. Lake is at its turning point, and between now and the end of
November, this would be a good time to lower the water and get rid of
the water that is in their now, and refill it with clear water in the
spring.
Chair Polzin expressed his thoughts of the letter written in this
Enterprise by Clerk Bernsteen. He also wanted to know if we have been
fined by the state for non payment of Park sales tax.
Treasurer Morelli stated, she has a letter and she could not tell him
what we are going to be fined, because she has not heard back from
them yet.
Treasurer Morelli stated that she had put this information into his
mail box.
6.Old business: NONE
7.New business
Committees Reports
a.Reports/discussion of Administrative meeting for agenda preparation
of monthly board meeting.
The Administrative committee accepted resignation of Andy Mayer from
the Administrative committee effective 10/01/2007. A letter asking to
purchase a bond for treasurer for the tax money’s only. The
administration recommends that we do not purchase, due to we have an
ordinance in place.
b.Reports/discussion of Emergency Government meeting for agenda
preparation of monthly board meeting.
NONE
c.Reports/discussion of ETZ meeting for agenda preparation of monthly
board meeting. NONE
d.Reports/discussion of Finance meeting for agenda preparation of
monthly board meeting.
Supervisor Sessner stated the Finance Committee is still receiving
budgets from the departments. Supervisor Sessner would like to sit
down and plan meeting.
e.Reports/discussion of Fire & Rescue meeting for agenda preparation
of monthly board meeting.
Supervisor Wolfgram stated the committee talked about the budget and
about raise for members.
f.Reports/discussion of Lake meeting for agenda preparation of
monthly board meeting.
Supervisor Wolfgram stated he received a letter from Sanitary
District, gate 3 parts need to be changed, they are obsolete parts --
need to get proper quotes by DLSD. If it does break it will be
un-repairable. Supervisor Wolfgram recommends to the board to have
DLSD get Quotes/Bids for repairing the dam.
Supervisor Wolfgram stated there is a Special meeting next week Inlet
Project, October 18, at the DLSD.
g.Reports/discussion of Park and Tourism meeting for agenda
preparation of monthly board meeting.
Supervisor Franzen stated the gate receipts through September were
$21,000 an $8,000 increase over 2006. The rentals are $10,517 vs.
$7,560 for 2006. The committee is working on the July 4 celebration
for 2008. A new sign was ordered for the park regarding the Native
American Burial cite. The Park and Tourism recommends to the board to
consider renewing park contract of Shoff and Associates. The
Halloween party set for October 28, 3-6 P.M. The committee met with
DNR regarding possible grant towards replacing fishing pier which is
in really bad shape. The DNR thought the Town would have a really
good chance at getting the grant which will pay half of the cost of
new pier. The committee recommends not put up ice skating rink this
winter, due to very little use. The committee will reconsider again
later when a program is set up for more usage of the rink. The
committee has budgeted for a freezer for next year.
h.Reports/discussion of Planning Commission meeting for agenda
preparation of monthly board meeting.
Recommendation of the Plan Commission to approve the request for a
set back variance for Jon & Jeff Reed. Property located 5026 Town
Hall Road Tax Key # FD2400002.
i.Reports/discussion of Police and Water Safety meeting for agenda
preparation of monthly board meeting.
None
j.Reports/discussion of Public Works meeting for agenda preparation
of monthly board meeting.
Recommendation of Public Works to purchase sanitary district truck
from them, DLSD blue book is approximately $7000 and has 66,000 miles
on it.
k.Reports/discussion of all other recommendations for agenda
preparation of monthly board meeting.
i.Seal coating problems on North Shore, Mike Petkoff is looking
into.
ii.Recommends of Public Works to have Recycle Program at all town
facilities with trash bins for glass, paper, plastic and aluminum.
Memo to go out to all departments to recycle as governed by law.
iii.Public Works recommends No Smoking around Town Hall buildings.
Attorney Wassel suggested changing Town’s Personnel policy.
iv.Town board is requesting that the Chief of Police contract be
reviewed by the Administrator for possible changes.
v.Chair Polzin recommends purchasing a cell phone for the
administrator at a later date.
vi.Town Chair recommends designating the retiring fleet car from the
police department to go to the Administrator.
vii.Chair Polzin recommends ordering a new police car for 2008.
viii.Chair Polzin recommends that the Clerk’s Office Network Server
bought to replace confiscated Network Server in August, that was
purchased out of the Clerk and Treasurers Computer Supply Budget to be
given to the new Administrator.
ix.Chair Polzin recommends designating three places for posting
agenda’s (Brown’s Market, Town Hall, one grocery store in the City of
Delavan). Chair Polzin stated that there should be not agenda posted
before 36 hours before the meeting, due to agenda changes and
complaints for the police department.
x.Chair Polzin requested to hire a new cleaning service for the Town
Hall, Police Department and Annex Building.
xi.Chair Polzin requests to hire a new computer repair service
technician for Town Hall Offices.
xii.Chair Polzin requests discussion possible acquisition of out lot
1 (Schultz property) and conveyance of said property. Tax Key Number
FA215100004 also known as Bay Road.
xiii.Chair Polzin requests action regarding documentation of mileage
and/or allowance, for Town Chair answering complaints.
xiv.Chair Polzin requested discussion/possible action to authorize
and hire a firm to audit the police department books.
xv.Chair Polzin requested consideration purchasing of the towns own
rugs for town hall, police dept, annex (pull contract rugs and
cleaning company) & Bills.
xvi.Chair Polzin requested discussion possible action regarding
appointment of part time temporary office staff to assist the
Treasurer 20 hours a week.
xvii. Discussion/possible action new Administrator to attend
Administrator schooling through UW system for $3000. This schooling
will give the Administrator his Certified Public Manager Certificate.
8. Adjournment
Supervisor Jones made a motion to adjourn with a second by
Supervisor Sessner. Motion carried unanimously and the meeting was
adjourned at 9:00 P.M.
Minutes submitted by Dixie Bernsteen, Clerk