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September 10, 2008 Work Meeting
Minutes of Town Board Work Meeting September 10, 2008 1. Call to order by Chair Polzin at 6:00P.M. 2. Roll Call, Chair Polzin, stated Supervisor Franzen was excused, all Board Members were present. 3. Declaration of a Quorum present for doing business by Chair Polzin. 4. Communications Chair Polzin stated we received a letter from Shodeen for the Inlet Oaks Subdivision that will have to go onto the Board Meeting agenda. Clerk Bernsteen handed out and information sheet on basic parliamentary information that she received at the WMCA Conference. 5. Comments and suggestion of citizens presents Mr. and Mrs. Hopkins stated stakes are being put in their yard and would like to know what they are; they are concerned because stakes were being put 10 feet into their yard. When they asked the person placing the stakes, he stated that culverts were being put their. They are marking to put a culvert on the west side of their house and that is not normally where the water comes in it is on the east side. Only this last flooding did it come from the west side and felt if that is where they are putting a culvert it is on the wrong side. Administrator Olson stated that the stakes were for road right of way and or culvert location. Administrator Olson will stop and see them next week to see where stakes are placed for a more in-depth explanation. 6. Old business: NONE 7. New business Committees Reports a. Reports/discussion of Administrative meeting for agenda preparation of monthly board meeting. b. Reports/discussion of Emergency Government meeting for agenda preparation of monthly board meeting. NONE c. Reports/discussion of ETZ meeting for agenda preparation of monthly board meeting. NONE d. Reports/discussion of Finance meeting for agenda preparation of monthly board meeting. NONE e. Reports/discussion of Fire & Rescue meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram stated that at the Fire and Rescue meeting Larry Lester stated that Chris Kristalidis is now at almost at 1000 hours. Chief Smith stated that Chris is willing to sign a statement if allowed that he will not ask for insurance. Chair Polzin stated he did not think he could do that. Chair Polzin recommendation is to use him only on the Fire and Rescue Department and cut his hours back as a police officer. Supervisor Wolfgram stated they discussed the budget and there will be no major increases, one thing Larry Lester has been working on is the repeater near Geneva National and that will be in the budget figures for next year. f. Reports/discussion of Lake meeting for agenda preparation of monthly board meeting. Supervisor Wolfgram Brown’s Channel is full of silt and the committee has a proposal from American Hydro Excavating to clean the weir at an expense not to exceed $15,000. Chair Polzin stated he needs to reassign a new person to the Lake Committee, due to Supervisor Jones not being able to attend. Chair Polzin’s appointment is Supervisor Militello. Supervisor Wolfgram stated the low bidder for the drainage swale at South Shore Manor was Seilger of Delavan at $22,969.22. g. Reports/discussion of Park and Tourism meeting for agenda preparation of monthly board meeting. The committee requests to approve increases in the prices of the Community Center rentals (price requests on file) and to waive the heat surcharge fee for the remainder of the year. h. Reports/discussion of Planning Commission meeting for agenda preparation of monthly board meeting. The Plan Commission makes the recommendation to approve the rezone for Patricia Stole Tax Key # FD 350002B1 from A1 to R1. Committee recommends approving the variances to adjust the height of the roof and floor area of the garage for Snow Crest Tax Key # FA 17200002 at 3262 South Shore Drive. Committee recommends to approve the rezone for Dean Kincaid Tax Key # FD 400006 from A1 to R1 contingent on a getting a certified survey. Committee recommends approving the Clearance (Commercial Property Zoning Permit) for Youngachez Tax Key # FIN 300091. The new land use map is out for approval. Smart Growth, Highway 50 - 4 lane project, a letter needed to be written that opposes this project. Supervisor Jones has written one for approval of the board (On File). i. Reports/discussion of Police and Water Safety meeting for agenda preparation of monthly board meeting. NONE j. Reports/discussion of Public Works meeting for agenda preparation of monthly board meeting. Chair Polzin stated that on Hiawatha Drive when the original proposal was written for special assessment two properties were assessed improperly. (Stein and Everest Trust) Solution to handle this is to amend the original resolution. k. Reports/discussion of all other recommendations for agenda preparation of monthly board meeting. Chief Smith gave a brief report on the door to door solicitors that were arrested. Chair Polzin stated there is a closed session needed to do an evaluation of the Town Administrator. l. Discussion/possible recommendation on the National Appraisal Proposal for Assessment Services and Revaluation. The town has fallen below the 90% state mandated minimum Equalized Value Ratio and a revaluation is needed. m. Discussion/possible recommendation to apply debt service funds towards debt retirement. Administrator Olson recommends to the board to use the $270,370 reserved for debt service and use this for this purpose. This will free up dollars for debt service in the 2009 budget. Administrator Olson will create a resolution to do this. 8. Adjournment Supervisor Jones made a motion to adjourn with a second by Supervisor Wolfgram, motion carried unanimously. Chair Polzin adjourned the meeting at 7:17 P.M. Submitted by: Dixie Bernsteen, Clerk